Paralegal

PARALEGAL 1 (007388)

UCPath Position ID: TBD_4591

Position Description History/Status

Approved Date:

6/26/2025 7:01:59 PM

Date Last Edited:

6/26/2025 7:01:56 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

7000O

Organization:

VC STUDENT AFFAIRS

Division Code:

7400D

Division:

STUDENT DEVELOPMENT

Department:

511000 - BRUIN RESOURCE CENTER

Position Details

UCPath Position Number:

TBD_4591

Position Description ID

241465

UC Payroll Title:

PARALEGAL 1 (007388)

Business Title:

Paralegal

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 20

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

0.01

SUPERVISION

UCPath Reports to Position Number:

40048539

Reports to Payroll Title:

STDT LEGAL SVC ADVISOR 3

UCPath Department Head Position Number:

40040137

Department Head Payroll Title:

ACAD ACHIEVEMENT MGR 1

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

Under direct supervision of the Staff Attorney, provide analytical and paralegal support for the delivery of legal services for the UCLA Undocumented Student Program in partnership with the UC Immigrant Legal Services Center. Serve as a knowledge manager for data, correspondence, subject matter files, reports, and other documentation associated with legal matters handled by the office. Work with attorneys in the preparation and filing of all immigration applications, FOIAs, state court filings, responding to correspondence with government agencies. Perform analytical research and gather information for the preparation of immigrations legal documents. Responsible for preparing DACA, Adjustment of Status, SIJS, Naturalization and other applications to USCIS, DHS, and EOIR.  Under direct supervision, develop, analyze and assess processes for virtual handling of immigration applications, including motions before EOIR.  Participate in developing goals and plans for resolution and implement actions for improved systems. Maintain database and records systems.  Participate in any UC Immigrant Legal Services Center activities as needed.

Paralegal Support

Provides analysis of data and systems pertaining to projects, policies, processes and/or functions of limited scope and complexity. Under direct supervision, gathers and assembles analytical and factual data on assigned problems, legal issues, immigration matters, and cases.  Provides organizational support for legal practice area, such as organizing data in database systems and files, in accordance with established procedures. Independently perform analytical research and gather information for the preparation of legal matters of limited complexity. Performs witness/client interviews of limited scope and according to established procedures. Work with staff attorneys as well as outside law firms to obtain information. Help manage the preparation of workshops and information sessions.

80%

Special

Projects/

Miscellaneous

Independently coordinate a variety of special projects by analyzing, researching and gathering relevant data, writing summaries on status of major projects or programs, developing spreadsheets or databases, and providing follow-up on projects to ensure deadlines are met. Assist the webmaster with website content. Participate in any UC Immigrant Legal Services Center activities and special projects as needed.

20%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Associate's Degree

In related area and/or equivalent experience/training

Required

Experience working with immigration and litigation firms.

Required

Paralegal certification or equivalent.

Required

Knowledge of legal immigration terminology, practices, forms and the immigration legal system and experience working independently on immigration applications.

Required

Demonstrated interpersonal skills to serve clients and work with colleagues from a variety of cultures and backgrounds.

Required

Analytical, research and problem-solving skills to extract, interpret and evaluate data from various sources, independently summarize information, and organize data and materials into a comprehensive package.

Required

Organization and time management skills to prioritize a high-volume workload with competing deadlines, establish systems to track and meet a variety of deadlines, follow through to solutions, and give attention to detail.

Required

Experience with accepted law office systems and procedures for calendaring, billing, bookkeeping, and time keeping.

Required

Oral and written communication skills to independently formulate and express ideas and concepts; to respond to correspondence and requests; and to draft and edit correspondence, reports, presentations and other documentation.

Required

Experience working with confidential information and sensitive data and exercising discretion in dealing with confidential or potentially sensitive topics.

Required

Ability to work flexible schedule including some evenings and weekends.

Required

Experience using the Internet, Lexis/Nexis, Westlaw or other online systems to research information, such as legal information and travel planning details. Familiarity with data management software.

Preferred

Experience working with relational databases; manipulating and extracting data for spreadsheets and producing reports.

Preferred

Experience supporting attorneys in a professional legal environment; skilled in legal terminology.

Preferred

Spanish language proficiency.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Student Activities Center (SAC)

Standing/Walking

X

Sitting

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

Complex problem solving/reasoning

X

Ability to organize & prioritize

X

Communication skills

X

Numerical Skills

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.