Project and Policy Analysis Supervisor 2

PROJECT POLICY ANL SUPV 2 (007395)

UCPath Position ID: TBD_4532

Position Description History/Status

Approved Date:

6/10/2025 3:37:58 PM

Date Last Edited:

6/10/2025 3:37:54 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

2400O

Organization:

UCLA FIELDING SCHOOL OF PUBLIC HEALTH

Division Code:

2410D

Division:

PUBLIC HEALTH DIV

Department:

192500 - BIOSTATISTICS

Position Details

UCPath Position Number:

TBD_4532

Position Description ID

240753

UC Payroll Title:

PROJECT POLICY ANL SUPV 2 (007395)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 23

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

C: Supervisor - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40046886

Reports to Payroll Title:

Professor

UCPath Department Head Position Number:

40047511

Department Head Payroll Title:

Professor and Chair

DIRECTION - Indicates that the incumbent establishes procedures for attaining specific goals and objectives in a broad area of work. Only the final results of work done are typically reviewed. Incumbent typically develops procedures within the limits of established policy guidelines.

4574

STDT SVC ADVISOR 2

1

7397

Project Policy Analyst 2

1

POSITION SUMMARY

The Department of Biostatistics is seeking a dynamic and self-directed individual to grow their Master of Data Science in Health

(MDSH) program during a pivotal phase. This is a highly independent position, overseeing day-to-day operations with attention

to program growth, quality and efficiency. The incumbent plans, organizes, manages and evaluates all aspects of the MDSH

program and other partnerships. The incumbent will develop and maintain strategy and sustainable workflows related to the

admissions, marketing and communications, budgeting and finance, academics and programming, program monitoring and

evaluation, and related student services. The incumbent will supervise two full time staff and several part-time student positions

and work with the department, university administration and academic senate to carry out and apply policies and procedures.

This position reports to the Program Director.

Launched in fall 2023, the MDSH Program provides advanced training in data management, data analytics, statistical modeling,

machine learning, and big data computing for public health professionals. The program is designed for working professionals,

with classes held remotely during the week, and in-person one weekend a month at the UCLA campus. The ideal candidate will

be familiar with UCLA systems and programming, thrive in a fast-paced environment, and be capable of developing operations

and strategies to grow the MDSH program.

The UCLA Fielding School of Public Health’s Department of Biostatistics is home to a stellar team of national and

international leaders in a wide range of cutting-edge fields, including Bayesian methods, big data, causal

inference, statistical computing, data science, functional data analysis, statistical genetics, hierarchical models,

HIV/AIDS, image analysis, longitudinal data analysis, multivariate data, phylogeny, spatial statistics, survival

analysis, and optimal design. This powerhouse of expertise is dedicated to preparing critically thinking graduates

with strong, highly marketable skills through our four biostatistics degree programs: Master of Data Science in

Health (MDSH), the Biostatistics; MPH in Biostatistics; MS in Biostatistics and PhD in Biostatistics.

Program

Management and

Strategic Planning

 • Oversee day-to-day operations with attention to program growth, quality and efficiency.

 • Plans, organizes, manages and evaluations all as aspects of the MDSH program and other partnerships. Determine future program opportunities.

 • Manage policy and program planning, development, administration, management and implementation.

 • Develop work plan that identifies objectives and strategies to achieve program mission.

 • Develop and manage sustainable workflows related to the admissions, marketing and communications, budgeting and finance, academics and programming, program

monitoring and evaluation, and related student services.

 • Establishes operating procedures to facilitate productive goal achievement.

 • In collaboration with the Executive Committee, works on strategic planning for enhancement and expansion for the program.

 • Collaborate with Director and Executive Committee to create External Advisory Board consisting of industry experts, and manage associated activities

 • Manage the creation of short- and long-term program objectives and goals. Operationalize into milestones and strategy.

 • Collaborate with the four self-supporting degree programs within FSPH, leveraging expertise and resources to maximize recruitment, retention, and program efficiency.

 • Direct and oversee monitoring and evaluation related to student, staff, faculty, and alumni progress, satisfaction, success and program policies. This includes identifying

appropriate collection techniques, creating survey tools, crafting multi-year plans and working with advisors to collect high-quality and meaningful data.

 • Present program-related data to stakeholders and create feedback loop to communicate findings and how programmatic changes will be undertaken.

 • Ensure program is on track and prepared for academic reviews.

 • Ensure compliance with university, school and departmental policy and procedures.

 • Manage components of all self-studies and accreditation processes for the program.

50%

Marketing and

Recruitment

 • Identifies and develops communication and marketing strategies with the aim of expanding MDSH Program brand recognition, and elevating the successes of faculty,

students and alumni.

 • Work closely with program stakeholders to analyze the program’s monthly marketing data and statistics.

 • Manage the preparation of print media to market the program including the production and design of newsletters, brochures, flyers, advertisements, articles in journals, program website, etc.

 • Develop ongoing outreach with external partners, biostatistics faculty and staff and FSPH dean’s office to ensure all stakeholders have updated program information.

 • Represent program at local and national public health conferences and professional meetings.

 • Work with program stakeholders to amplify marketing efforts to increase social media presence.

 • Supervise the social media activity for the program on LinkedIn, Facebook, Instagram, etc..

 • Direct staff working on admissions review process with departmental faculty admissions committee and oversee complete admissions process with department,

school and university.

 • Oversees information sessions and interviews with potential degree program applicants.

20%

Human Resources

 • Develop an effective organizational structure supporting various functions, including the program’s short- and long-term needs. Analyze organizational and programmatic needs and fiscal changes to recommend and implement changes in staffing requirements.

 • Supervise Student Affairs Officer and program staff, including creating staffing plans, crafting job descriptions, reviewing timesheets, assessing performance, training and managing hiring and termination processes.

 • In conjunction with the Student Affairs Officer, review all appointments to student academic apprentice positions, ensuring guidelines and bargaining agreements are followed.

15%

Finance and Budget

 • Develop a multi-year budget plan, considering current and projected financial resources and constraints.

 • Manage the budget including planning, analyzing, projecting and monitoring of the finance.

 • Oversee the purchase of goods and services.

 • Manage, review, and process expenditures of funds for the MDSH Program.

 • Prepare financial reports for the Program Director, Department Chair, Department Manager, and Executive Committee to track expenditures and plan for future needs.

 • Manage fiscal closing and other necessary transactions and ensure that necessary actions are taken to correct errors.

 • Create effective and efficient purchasing and payment workflows to ensure programmatic needs are met.

 • Provide annual summaries of the program accounts, with detailed accounting for all expend

15%

0%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in Accounting, Finance, Business Administration or

Management or equivalent combination of education and

experience

Required

Master's Degree

in Accounting, Finance, Business Administration or

Management

Preferred

Minimum 5 years experience

in a lead, supervisory or management role in an academic institution.

Required

Demonstrated work experience with program development including planning, project management and implementation to accomplish broadly defined goals.

Required

Experience coordinating academic courses, programs and/or events.

Required

Experience identifying and implementing monitoring and evaluation approaches to further program quality and strategy

Required

Demonstrated marketing and communications experience including printing and production of materials.

Required

Demonstrated experience in financial analysis, planning, budget preparation, control and monitoring/tracking

expenses.

Required

Demonstrated working knowledge of university or higher education policies and procedures relating

to accounting, purchasing, travel, academic & staff personnel, financial management and resource

management.

Required

Expertise in computer software applications including MS Word, Excel, Outlook, etc. Working

knowledge of database programs.

Required

Strong organizational skills and attention to detail as well as ability to manage multiple projects.

Required

Ability to maintain positive working relationships with many diverse and multi-cultural audiences at

all levels and across UCLA and community partners.

Required

Strong interpersonal skills to establish and maintain cooperative relationships and productive

working relationships with faculty, staff, students, campus entities, outside agencies and the public.

Required

Excellent critical thinking and strategic management skills; proven ability to synthesize large

amounts of complex, qualitative information, formulate and articulate far-reaching policy and

procedural recommendations, and produce quality, professional work.

Required

Proven ability to utilize data from various sources data to produce reports and provide detailed

analysis for budget preparation and fund management

Required

Ability to set and prioritize appropriate short- and long-range organizational and operational goals

by utilizing a consultative and/or participative process, seeking input from faculty, staff, students

and administrative groups.

Required

Demonstrated English writing, editing and proofreading skills to produce grammatically correct

correspondence and other communications, reports, marketing materials, brochures, newsletters

and other documents related to the program.

Required

Technical knowledge for website and social media design and best practices for the web and social

media tools, current and projected trends to monitor and analyze for effective results.

Required

Working knowledge of public health field, skills, and career options

Preferred

Demonstrated working knowledge of online financial systems (similar to UCLA's QDB, OFSR, Oasis,

Bruinbuy Plus, etc.)

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

CHS

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.