Academic Achievement Counselor 3

ACAD ACHIEVEMENT CNSLR 3 (004501)

UCPath Position ID: TBD_4481

Position Description History/Status

Approved Date:

6/25/2025 10:42:55 PM

Date Last Edited:

6/25/2025 10:42:50 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1300O

Organization:

LETTERS AND SCIENCE

Division Code:

1311D

Division:

L&S UNDERGRADUATE EDUCATION

Department:

052300 - ACADEMIC ADVANCEMENT PROGRAM

Position Details

UCPath Position Number:

TBD_4481

Position Description ID

240520

UC Payroll Title:

ACAD ACHIEVEMENT CNSLR 3 (004501)

Business Title:

Academic Achievement Counselor 3

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 20

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40046324

Reports to Payroll Title:

ACADEMIC ADMINISTRATOR V

UCPath Department Head Position Number:

40037833

Department Head Payroll Title:

ACADEMIC ADMINISTRATOR VII

GENERAL DIRECTION - Indicates that the incumbent receives guidance in terms of broad goals and overall objectives and is responsible for establishing the methods to attain them. Generally the incumbent is in charge of an area of work, and typically formulates policy for this area but does not necessarily have final authority for approving policy.

POSITION SUMMARY

With the direction of the McNair Director in the Academic Advancement Program (AAP), the Assistant Director for the McNair Scholars Program has major responsibilities that include: the planning and coordination of the UCLA McNair Scholars Program; the hiring, training, and supervision of graduate mentors and student support staff; identification, recruitment and work with Faculty mentors on the academic progress of McNair students; work with Director and faculty to select and monitor academic and programmatic progress of McNair students; liaison with appropriate campus programs and departments; evaluation of McNair Scholar Program services; development of presentations and publications for McNair Scholar Programs.  

The Assistant Director will prioritize and complete on-going tasks following established AAP and College guidelines and written program expectations. Additional assignments may be made by the McNair Director on a project basis. Work and goal attainment are reviewed regularly by the McNair Director.

Program Development and Planning Efforts

A1. In consultation with the Director, coordinate the UCLA McNair Scholars Program. (Essential)

A2. Participate fully as part of the Director's planning team, working cooperatively with other members of the AAP administrative leadership to establish program goals, directions and policies. (Essential)

A3. Identify, recruit and maintain relationships with the Faculty Advisory Committee. (Essential)

A4. Identify, recruit and maintain relationships with faculty mentors. (Essential)

A5. Participate in budgetary, staffing and program planning and decision making to prioritize and meet program goals. (Essential)

A6. Following guidelines established by the Director, implement strategies consistent with AAP and TRIO goals and objectives and established federal guidelines to resolve identified structural and procedural problems. (Essential)

A7. Develop methodologies and instruments for the evaluation of programs, workshops, and administrative operations. (Essential)

A8. Work in collaboration with AAP Graduate Mentoring and representatives from the Undergraduate Research Centers and other pertinent on-campus undergraduate research programs. (Essential)

A9. Assist the Director in special projects relating to student service delivery, student academic performance, and program effectiveness (e.g., assisting in the preparation of reports, evaluations, etc.). (Essential)

A10. When appropriate, represent the UCLA McNair Scholars Program as assigned by the AVP for Student Diversity and Director at regional and national conferences to give presentations, participate on panels, exchange information and publicize the achievements of the UCLA McNair Scholars Program. (Marginal)

A11. Advise the AVP for Student Diversity and Director on matters relating to McNair Scholars' academic performance and progress toward graduate school. (Marginal)

40%

Management and Service Delivery Coordination

B1. Following guidelines established by the Director and under the supervision of the Director, develop, support, and implement events, programs, policies and procedures for UCLA McNair Scholars Program. (Essential)

B2. Meet regularly with McNair Scholar participants to monitor their academic and programmatic progress. (Essential)

B3. Coordinate quarterly service delivery strategies and assure their implementation. (Marginal)

B4. Coordinate structured interaction and working relationships between the McNair, Graduate Mentoring, other AAP units and programs, as well as with other campus units, departments and programs. (Essential)

B5. Design and implement joint service activities and planning efforts involving McNair, Graduate Mentoring, and the AAP staff. (Marginal)

B6. Work with the AAP Director toward resolving staffing, student, and emergency situations in a collaborative, cooperative, and expeditious manner. (Marginal)

B7. Meet regularly with the McNair graduate mentors and student staff to plan and carry out service delivery strategies, monitor quality of services to students, discuss individual student successes and difficulties, and inform the College about McNair developments. (Essential)

B8. Analyze organizational, university, and broader societal changes, growth, trends, and problems relevant to pertinent educational issues for continued McNair Scholars program development. (Essential)

B9. When appropriate, research similar academic programs throughout the nation for the purpose of developing and improving the UCLA McNair Scholars Program. (Marginal)

B10. Work in conjunction with Director, AAP Research, Assessment and Evaluation, and Undergraduate Education Information Technology (UIT) on data collection for eligible students; develop and maintain mechanisms for monitoring and record keeping. (Essential)

B11. Follow-up on individual student cases and referrals to other campus resources as necessary. (Essential)

B12. Identify students with potential for graduate school. (Essential)

B13. Conduct workshops for McNair students as necessary. (Marginal)

B14. Compose detailed letters of recommendation for students applying to graduate school, professional school, employment, and/or scholarships. (Marginal)

B15. Update and maintain student and program files and records. (Essential)

40%

Program Administrative Support

C1. Develop printed materials, such as, informational brochures and flyers to publicize the UCLA McNair Scholars Program. (Essential)

C2. Assist the Director with annual reports and other reports to the Academic Advancement Program and the UCLA College, as necessary. (Essential)

C3. In collaboration with the AVP for Student Diversity and Director participate in the development and implementation of a systematized procedure for all Mentoring Program staff hiring. (Marginal)

10%

Staff Development and Supervision

D1. In collaboration with Director, supervise McNair Graduate Mentors. (Essential)

D2. In collaboration with Director and Administrative Assistant, supervise McNair Peer Mentors. (Essential)

D3. As assigned by the Director, design and implement ongoing development and training for McNair staff. (Marginal)

5%

Budget

E1. Under the direction and the supervision of the Director monitor all McNair Program program expenditures for staffing and program activities. (Essential)

E2. Analyze UCLA McNair Scholars Programs for cost effectiveness and make appropriate recommendations for revisions in structure. (Essential)

E3. Work with all AAP units by collaboratively participating in budgetary decision-making processes concerning staffing and program planning. (Marginal)

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area or equivalent experience/training

Required

Master's Degree

Preferred

1. Demonstrated experience, both practical and theoretical, with professional and peer counseling processes and applications to first-generation, low-income students.

Required

2. Demonstrated skill in problem solving, data gathering, analyzing and synthesizing information, generating alternatives and implementing innovative and creative actions to enhance program operational processes to address the needs and concerns of AAP (Academic Advancement Program) students.

Required

3. Demonstrated ability to assess current procedures and to develop new systems, guidelines and procedures to increase efficiency and effectiveness of the program.

Required

4. Demonstrated skill in writing grammatically correct, concise, logical and analytical correspondence, proposals, and reports.

Required

5. Demonstrated skill in reading, understanding, interpreting and applying staff personnel policies and, administrative guidelines and reports.

Required

6. Demonstrated interpersonal skills in effectively counseling students from diverse social, cultural, economic and educational backgrounds.

Required

7. Working knowledge of fundamental principles of learning and human development theory especially regarding non-traditional college students.

Required

8. Demonstrated ability to make oral group presentations in order to provide information, explain new and continuing procedures, policies and projects to students, departments, staff and campus.

Required

9. Knowledge of time demands and academic abilities required for UCLA undergraduate classes and majors.

Preferred

10. Ability to assess students' skills, knowledge, and abilities and to appropriately assist students whose behavior is inconsistent with and detrimental to academic objectives.

Preferred

11. Knowledge of campus and community resources such as Tutorials, Class Notes, exam files, library system, TA's, etc.

Preferred

12. Working knowledge of the function and services delivery systems and of UCLA student service departments including, but not limited to; the Graduate Division, Undergraduate Education, Business Enterprises, Housing, Parking Services, Financial Aid, Registrar, Orientation, F/TSP, Counseling and Psychological Services, and Career Center.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

E-Verify Check: The position is funded by federal contracts/subcontracts requiring UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate(s) must pass the E-Verify check.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

Clery Act: The position is a designated CSA (Campus Security Authority) under Clery Act requirements.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

LACMP

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.