Senior Business Process Analyst

PROJECT POLICY ANL 3 (007398)

UCPath Position ID: TBD_4358

Position Description History/Status

Approved Date:

5/5/2025 6:36:13 PM

Date Last Edited:

5/5/2025 6:36:10 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6400O

Organization:

VICE CHANCELLOR/CHIEF FINANCIAL OFFICER

Division Code:

6440D

Division:

BUSINESS & FINANCE SOLUTIONS

Department:

355000 - BUSINESS & FINANCE SOLUTIONS

Position Details

UCPath Position Number:

TBD_4358

Position Description ID

239567

UC Payroll Title:

PROJECT POLICY ANL 3 (007398)

Business Title:

Senior Business Process Analyst

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 21

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40231026

Reports to Payroll Title:

TCHL PROJECT MGT PROFL 4

UCPath Department Head Position Number:

41137026

Department Head Payroll Title:

EXEC ADVISOR 5

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

Seeking a highly skilled Senior Business Process Analyst (BPA) to join the UCLA Chief Financial Office Organization. The ideal candidate will possess a robust background in business process mapping, data analysis, cross-functional collaboration, and project coordination. The Sr. Business Process Analyst will collaborate closely with internal stakeholders and leadership to identify process improvement opportunities, streamline workflows, and support strategic initiatives. This role requires strong analytical capabilities, excellent communication skills, and a proven ability to drive results in a dynamic, collaborative environment.

The Office of the Vice Chancellor and Chief Financial Officer advises the Chancellor and Executive Vice Chancellor and Provost regarding academic and budgetary planning issues and allocation of campus resources, including issues involving students, faculty, staff, space, and university finances. The office also manages the key campus planning processes and data sets that support these decisions, and performs a central role in UCLA's systems of internal control and accountability. The office also is responsible for the capital planning and finance, real estate, design and construction of all campus capital projects.

Process Analysis and Documentation

 • Conduct process mapping and process improvement initiatives

 • Develop and maintain process documentation and related materials

 • Analyze data to identify trends, inefficiencies, and areas for improvement

 • Monitor process reviews and evaluate the effectiveness of implemented process changes, gathering feedback and making necessary adjustments

 • Collaborate with cross-functional teams to implement process changes, ensuring smooth transitions and minimal disruption to operations

 • Communicate with shareholders and stakeholders to ensure alignment on proposed changes

 • Create process documentation and guidelines, including standard operating procedures and workflow diagrams

 • Provide training and support to team members on new processes and best practices

40%

Special Project Assessment

 • Support evaluation of current state (People, Technology, Processes, & Policies) to provide functional skills overview and analysis to leadership by completing the following:

    ◦ Process Landscape Development

    ◦ Data Collection and Analysis

    ◦ SWOT Analysis

    ◦ Reporting and Communication

40%

Project Coordination

 • Assists the project team in planning, organizing, and executing various initiatives

 • Provides administrative support by managing timelines, supporting meeting scheduling, overseeing administrative tasks, and collaborating with team members

 • Maintains project documentation, tracks progress, and communicates project status updates

 • Support project team with notetaking and deliverable organization

20%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in business administration or another related field or equivalent training / experience.

Required

Minimum of 7 years

experience in business process analysis / project management or related fields.

Required

Strong analytical skills with the ability to collect, study and interpret complex data.

Required

Familiarity with process mapping and modelling techniques.

Required

Managing project tasks efficiently, ensuring that deliverables are completed in a timely manner.

Required

Strong verbal and written communication skills to convey complex data insights to non-technical stakeholders.

Required

Working knowledge of process improvement methodologies, such as Lean Six Sigma and Agile.

Required

Work independently and follow through on tasks with minimum supervision and communication any problems or delays to supervisor in time for alternative solutions to be enacted.

Required

Demonstrated skill in setting priorities which reflect varying levels of importance of multiple work assignments and the ability to handle competing deadlines and multiple responsibilities.

Required

Highly skilled discretion in handling confidential matters with tact and sensitivity. Ability to maintain composure when encountering opposition, insensibility or hostility.

Required

Project management tools familiarity (Smartsheet, Lucid, etc).

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Other University Setting(s)

Location:

UCLA Wilshire Center

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.