Chief of Staff and Strategic Advisor to the Associate Vice Chancellor, Campus and Community Safety

EXEC ADVISOR 4 (000554)

UCPath Position ID: TBD_4275

Position Description History/Status

Approved Date:

4/15/2025 10:43:18 AM

Date Last Edited:

4/15/2025 10:43:13 AM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6200O

Organization:

CHANCELLOR'S ORGANIZATION

Division Code:

6210D

Division:

CHANCELLOR'S ORGNZTN DIV

Department:

380500 - CHANCELLOR'S OFFICE

Position Details

UCPath Position Number:

TBD_4275

Position Description ID

238919

UC Payroll Title:

EXEC ADVISOR 4 (000554)

Business Title:

Chief of Staff and Strategic Advisor to the Associate Vice Chancellor, Campus and Community Safety

Personnel Program

Management and Senior Professional (MSP)

Salary Grade:

Grade 27

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

B: Manager - Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

41090107

Reports to Payroll Title:

EXEC ADVISOR MGR 3

UCPath Department Head Position Number:

41090107

Department Head Payroll Title:

EXEC ADVISOR MGR 3

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

007377

ADMIN OFCR 3

1

POSITION SUMMARY

The Chief of Staff and Strategic Advisor to the Associate Vice Chancellor reports directly to the Associate Vice Chancellor, Office of Campus and Community Safety, leading or coordinating a wide range of complex activities and responsibilities. The Chief of Staff and Strategic Advisor carries primary responsibility and accountability for the progress and success of Office of Campus and Community Safety initiatives, including short and long-term initiatives designed to improve campus and community safety. The Chief of Staff and Strategic Advisor provides the Associate Vice Chancellor with strategic counsel, guidance and policy and personnel support. The Chief of Staff and Strategic Advisor participates in senior leadership meetings including the Associate Vice Chancellor's meetings. The Chief of Staff and Strategic Advisor will recommend resources, strategies, personnel assignments, and budget allocations for key initiatives related to campus and community safety.  In the Associate Vice Chancellor's absence, the Chief of Staff and Strategic Advisor will attend meetings, provide advice and counsel, and generally serve in place of the Associate Vice Chancellor. 

The Office of Campus and Community Safety at UCLA, overseen by the Associate Vice Chancellor and Chief Safety Officer, serves as the central unit overseeing the university's safety and emergency management initiatives. The office's responsibilities encompass oversight of the UCLA Police Department (UCPD) and the Office of Emergency Management. It emphasizes a community-informed, collaborative approach to campus

safety, aiming to ensure that policies and practices are effective, equitable, and respect the rights and well-being of all Bruins.

Chief of Staff 1

 • Provide strategic advice to the Associate Vice Chancellor regarding campus issues and organizations, assisting with cultivating and sustaining collaborative relationships with internal and external partners and stakeholders.

 • Provide recommendations regarding the Associate Vice Chancellor’s decisions and provide a confidential sounding board in response to internal and external risks and crises.

 • Appear on behalf the Associate Vice Chancellor when necessary.

 • Prepare the Associate Vice Chancellor for key meetings and public appearances.

35%

Chief of Staff 2

 • Serve as the UCLA community’s first point of contact for the Office of Campus and Community safety, when necessary.

 • Provide regular liaison and oversight of those who report directly to the Associate Vice Chancellor, including periodic staff meetings with those direct reports to assess progress on initiatives.

 • Provide oversight and supervision for the Associate Vice Chancellors administrative and support staff.

 • Monitor and supervise the daily operations of the Office of Campus and Community Safety.

30%

Project Management

 • Provide active oversight of multiple ongoing projects which originate with, or are being monitored by, the Office of Campus and Community Safety.

 • Ensure that subordinate leaders to the Associate Vice Chancellor are meeting short, medium, and long-term benchmarks and goals as projects progress.

 • Utilize internal or external software tools to manage multiple ongoing projects, and make available to the Associate Vice Chancellor near real-time progress data.

 • Notify the Associate Vice Chancellor of emerging challenges with meeting pre- established deadlines and goals associated with multiple ongoing projects.

 • Serve as primary liaison between the Associate Vice Chancellor and subordinate leaders regarding project management goals.

25%

Strategic Initiatives 1

 • Lead conceptual development/planning and oversee implementation of original Office of Campus and Community Safety initiatives and key projects. Recommend resources and budget allocations; align key constituencies.

 • Advise the Associate Vice Chancellor on approaches to strategic planning for the Office of Campus and Community Safety, and oversee implementation. Maintain currency of knowledge with respect to the university's strategic direction and plans.

5%

Strategic Initiatives 2

 • Analyze or assess campus goals, opportunities or challenges that cut across multiple administrative divisions and academic units, and provide recommendations for improving the effectiveness and efficiency of approaches, in particular when these goals, opportunities, or challenges may impact campus safety.

 • Gather, investigate, research, analyze and act on information affecting the Office of Campus and Community Safety.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

or combination of education and experience

Required

Experience as an academic institutional leader or Deputy Chief of Staff with an appreciation for complex issues involving administrators, faculty, students, alumni and external constituents.

Required

Cross-functional leader and manager with knowledge of the organizational environment of higher education and large research universities to understand priorities, issues, motivations and constraints.

Required

Advanced strategic thinking and consulting skills in guiding the campus toward workable strategies and solutions.

Required

Working knowledge of compliance processes, protocols and procedures.

Required

Working knowledge of legal constraints and opportunities for higher education

Required

Experience with accreditation processes and requirements for higher education.

Required

Advanced analytical, problem-solving, project planning and implementation skills.

Required

Advanced written, verbal, and presentations skills for influencing and facilitating sustained change.

Required

Working knowledge of reporting structures and interactive roles of management within a complex higher education or related organization.

Required

Experience and expertise in strategic planning and organizational and operational design often involving senior leadership from multiple units.

Required

Skills to effectively lead highly significant engagements from inception to conclusion.

Required

Highly skilled in navigating complex organizations.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Murphy Hall

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.