Director of Athletic Grounds

FAC SUPV 2 (006957)

UCPath Position ID: TBD_4127

Position Description History/Status

Approved Date:

3/17/2025 4:07:17 PM

Date Last Edited:

3/17/2025 4:07:14 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6000O

Organization:

INTERCOLLEGIATE ATHLETICS

Division Code:

5501D

Division:

INTERCOLLEGIATE ATHLETICS

Department:

374500 - INTERCOLLEGIATE ATHLETICS

Position Details

UCPath Position Number:

TBD_4127

Position Description ID

237901

UC Payroll Title:

FAC SUPV 2 (006957)

Business Title:

Director of Athletic Grounds

Personnel Program

Management and Senior Professional (MSP)

Salary Grade:

Grade 24

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

A: Manager - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40042030

Reports to Payroll Title:

ADMIN MGR 1

UCPath Department Head Position Number:

40713754

Department Head Payroll Title:

ATH MGR 4 PAC12

DIRECTION - Indicates that the incumbent establishes procedures for attaining specific goals and objectives in a broad area of work. Only the final results of work done are typically reviewed. Incumbent typically develops procedures within the limits of established policy guidelines.

5198

FAC SUPV 1

1

4483

FAC MGT SPEC 3 CX

1

4483

FAC MGT SPEC 3 CX

3

POSITION SUMMARY

Under the direction of the Sr. Associate Athletic Director, Facilities and Operations, the Director of Athletic Grounds will oversee the maintenance of UCLA Athletics' competition and practice fields, grounds, and venues. This includes managing turf, equipment, and facility upkeep to ensure optimal performance, safety, and appearance.  The role will serve as the primary grounds manager for Spaulding Field, working closely with staff, coaches, and administration to maintain a top-tier playing surface.  The Director will oversee a team of five members; with two direct reports and collaborate across multiple departments to ensure compliance with industry standards. The position will have indirect oversight of multiple venues, including Jackie Robinson Baseball Stadium (main field and practice infield), Easton Softball Stadium, Annenberg Soccer Stadium, and Drake Stadium, while also contributing to project development and overall program consultation.

Supervise Turf and Grounds Maintenance

 • Plan, prioritize, and complete tasks and projects that have been approved by the administration. Establish a method of completion and maximize the utilization of materials and personnel. Supervise and participate in the specialized maintenance of the turf and landscape at all Athletic practice and competition venues.  Supervise all activities including irrigation, overseeding, pruning, sodding, fertilization, mowing, painting, field/game preparation, installations, and repairs, as well as restoration of the fields. Supervise the maintenance of the surrounding hardscape and landscape areas and coordinate any needed repairs with the appropriate campus or third-party vendors.

25%

Supervise Turf and Grounds Maintenance

 • Responsible for the planning and organizing of maintenance and special projects to ensure desired results. Plan, prioritize, and schedule work assignments on a daily basis.  Attend regular staff meetings with coaching staff & administration to update the work calendar, plan equipment, and workload allocations, and share information with the entire staff. Maintain continual contact with coaches to monitor workout schedules and field needs.

 • Work closely with campus recreation facilities & grounds staff to ensure shared venues are maintained to the best degree possible by consulting with and recommending a field maintenance plan benefiting both recreation and athletics.

 • Formulate, monitor, and manage the preventative maintenance programs for all fields.

0%

Supervise Turf and Grounds Maintenance

 • Provide cost estimates, recommendations, and staffing for events.

 • Responsible for supervision, scheduling, and evaluation of refuse removal and equipment maintenance contractors.

 • Check schedules and calendars daily to determine responsibilities and work assignments.

0%

Property and Inventory Management

 • Oversee, maintain, and repair fixtures, machines, and equipment purchased and utilized by the department.

 • Responsible for the specification, installation, and maintenance scheduling (daily and periodic) of all equipment.

 • Responsible for the reconciliation of the area inventory control program of all fixtures, machines, parts and consumables.

 • Coordinate and complete the proper paperwork for the ordering and receiving of inventorial equipment and supplies following established departmental and University policies and procedures.

20%

Special Projects

 • Responsible for the timely completion of special maintenance tasks or projects (i.e. field restorations, enhanced maintenance projects, etc.).

 • Responsible for the preparation of short- and long-term goals for the turf area. Develop a viable plan ensuring that the department's goals are met and that maintenance and repairs throughout the venues are completed.

 • Prepare proposals for contemporary facility and turf maintenance, and analyze operations and equipment usage to maximize efficiency. Ensure proper training on all equipment for all staff members using the equipment. Estimate special project costs including materials, equipment, and labor for the department.

20%

Special Projects

 • Coordinate and manage the work of contractors and outside vendors on projects from concept to completion.

 • Respond to special requests and projects coordinated through the Sr. Associate Athletic Director and assign appropriate resources for completion.

0%

Budget and Record keeping

 • Participate in the preparation and monitoring of annual budgets, ledgers, and capital planning.

 • Assist in the reconciliation of monthly statements regarding expenditures against funding sources.

 • Prepare proposals for annual maintenance tailored to each facility with cost estimates, schedules, and possible contingency plans.

 • Establish budgets and timetables for projects and be responsible for the completion of the project within the timeframe and budget.

 • Ensure that all construction documents are updated as projects and renovations are completed.

 • Maintain files on all equipment maintenance, usage, and accidents.

20%

Human Resources & Other Duties

 • Oversee and lead efforts for the staff to efficiently plan, prioritize, and schedule work assignments on a daily basis. 

 • Assist in the evaluation of area employee's performance and set performance goals on an annual basis. If required, recommend corrective action as outlined by the established University policies and procedures.

 • Assist in the personnel recruitment and selection process for vacant positions in the turf area; including part-time and full-time staff.

 • Completion of other duties or tasks as assigned by the Sr. Associate Athletic Director, Facilities, Operations, and Capital Projects on

10%

Rules Compliance

 • Comply with all Federal, State, University and Department requirements established pursuant to Title IX, including the mandatory reporting requirements for a “Responsible Employee.”

 • The DIA is governed by the NCAA, Big Ten Conference, Mountain Pacific Sports Federation and University of California System.  The incumbent is required to comply with the applicable rules, regulations and policies of those organizations.

    ◦ Review and retain all rules compliance disseminated by the DIA Compliance office.

    ◦ Report all NCAA and conference violations.

    ◦ Sign the annual NCAA Certification of Compliance form.

    ◦ Complete the Athletically-Related Income form annually.

    ◦ Comply with California State Child Abuse & Neglect Reporting Act (CANRA) Law and adhere to mandatory

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor’s degree in Turfgrass Management, Agronomy, Horticulture, or a related field.

Preferred

3-5 years’ experience managing natural and synthetic sports fields.

Preferred

Proven ability to oversee and lead a team in a professional or collegiate athletics setting. In-depth knowledge of turf management practices for both natural and artificial surfaces, including synthetic turf, and multiple varieties of grass.

Required

Strong understanding of irrigation systems, field drainage, and pest control techniques.

Required

Working knowledge of herbicides, pesticides and insecticides application, control and storage. Certification to use these chemicals is required.

Required

Ability to manage and supervise full-time and part-time staff members.

Required

Strong communication and interpersonal skills to collaborate effectively with coaches, staff, and external partners.

Required

Physical ability to lift 50 pounds, reach, stand, crouch and work in various outdoor environmental conditions.

Required

Ability to read English phrases and write concise and logical and grammatically correct correspondence and reports.

Required

Skills in understanding, setting and meeting priorities which reflect the importance of the job responsibility.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

Ability to work weekends, nights, and odd hours as needed.

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

JD Morgan Center. Los Angeles, CA 90095

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.