Project Coordinator

PROJECT POLICY ANL 2 (007397)

UCPath Position ID: TBD_3948

Position Description History/Status

Approved Date:

6/25/2025 3:57:24 PM

Date Last Edited:

6/25/2025 3:57:22 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

2400O

Organization:

UCLA FIELDING SCHOOL OF PUBLIC HEALTH

Division Code:

2410D

Division:

PUBLIC HEALTH DIV

Department:

192000 - COMMUNITY HEALTH SCIENCES

Position Details

UCPath Position Number:

TBD_3948

Position Description ID

236834

UC Payroll Title:

PROJECT POLICY ANL 2 (007397)

Business Title:

Project Coordinator

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 19

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

4 - Staff: Limited

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40194062

Reports to Payroll Title:

Professor

UCPath Department Head Position Number:

40063918

Department Head Payroll Title:

Chair

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

The Project Coordinator will play a central role in the day-to-day management of a 14-month evaluation funded by the California Public Utilities Commission (CPUC), focused on improving safety protocols and violence response practices within the state's Transportation Network Company (TNC) industry. Working closely with the Principal Investigator at UCLA and co-investigators from UC Berkeley, and Tulane University, the Project Coordinator will ensure smooth communication, documentation, and workflow across a multi-institutional, interdisciplinary team.

The discipline of community health sciences emphasizes that a person’s health isn’t simply about genes or habits, but also depends on where they live, work, and play. Structural issues — such as housing, discrimination, geography, and education — are key social determinants of health. These factors help explain why people who live in affluent communities can live a decade longer than those living in low-income communities. 

The UCLA Fielding School of Public Health’s Department of Community Health Sciences (CHS) is ideally positioned for optimal impact in research, training, and practice in these structural issues because of its strong community ties, multidisciplinary teamwork, theory-driven approach, and practical experience.

Project and Stakeholder Management

 • Maintain the central project timeline and track progress toward all deliverables.

 • Serve as liaison across UCLA, UC Berkeley, Tulane University, CPUC, participating TNCs, and other

    stakeholders.

 • Facilitate and document monthly meetings with CPUC and internal project team check-ins.

35%

Advisory Committee and Survivor Panel Engagement

 • Coordinate meetings, scheduling, and communications for the Expert Advisory Committee and

   Survivor-Informed Advisory Panel.

 • Organize quarterly virtual meetings, distribute agendas, take minutes, and manage follow-up.

 • Ensure trauma-informed, inclusive, and accessible engagement with survivor advisors.

 • Coordinate collection of necessary forms and payment processing for honoraria.

25%

Meeting and Event Planning

 • Lead planning and logistics for the in-person kickoff meeting (July 2025), including venue, travel coordination, and materials.

 • Coordinate travel reimbursements and honoraria for panel and committee members.

 • Manage logistics for all virtual meetings and ensure accessible participation.

 • Assist with tracking subcontract invoices and consultant hours.

 • Support documentation and administrative submissions required by UCLA and CPUC.

20%

Ethics and IRB Preparation and Data Collection and Management

 • Support the development and submission of IRB applications, amendments, and continuing reviews

   at UCLA and partner institutions.

 • Maintain tracking logs for IRB approvals and data-sharing agreement.

 • Help coordinate secure receipt and organization of incident and classification data from participating

    TNCs, in accordance with the project’s Data Privacy and Governance Plan.

 • Track incoming data files, ensure proper labeling and storage, and assist with data de-identification

    procedures.

 • Assist in maintaining documentation of DUAs and institutional compliance.

10%

Qualitative Research Support

 • Coordinate logistics for qualitative interviews with TNC staff (e.g., scheduling, consent forms,

    communications).

 • Track participation and interview completion status.

 • Provide support with transcription coordination, qualitative data organization, and analysis planning.

5%

Quantitative and Mixed-Methods Support

 • Assist with the development of structured audit tools and survey instruments.

 • Support data entry, cleaning, and preliminary analysis using Excel or other platforms.

 • Collaborate with data analysts and investigators to maintain accurate and secure datasets.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Master's Degree

Public health or related fields or equivalent combination of education and experience

Required

1-3 years

Experience supporting multi-institutional research or program evaluation projects.

Required

Strong attention to detail; strong interpersonal skills; excellent, effective verbal and written communication skills to coordinate with subjects, team members, other departments, and outside institutions; and the ability to multi-task in a fast-paced environment while working with a diverse subject population.

Required

Familiarity with trauma-informed and survivor-centered principles.

Required

Excellent interpersonal skills to communicate effectively, both verbally and in writing.

Required

Experience with IRB processes, qualitative research, or data coordination strongly preferred.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

CHS

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.