Associate Director of Development

FUNDRAISER 3 (007547)

UCPath Position ID: TBD_3936

Position Description History/Status

Approved Date:

2/25/2025 4:34:19 PM

Date Last Edited:

2/25/2025 4:34:17 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1900O

Organization:

BROAD STEM CELL RESEARCH CENTER

Division Code:

1910D

Division:

BROAD STEM CELL RESEARCH CENTER

Department:

211500 - BROAD STEM CELL RESEARCH CTR

Position Details

UCPath Position Number:

TBD_3936

Position Description ID

236695

UC Payroll Title:

FUNDRAISER 3 (007547)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 23

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40184610

Reports to Payroll Title:

FUNDRAISER 4

UCPath Department Head Position Number:

40972336

Department Head Payroll Title:

ACAD PRG MGR 2

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

As a member of the BSCRC's frontline fundraising team, the Associate Director of Development works with both major gift and annual donors to elevate the philanthropic profile and programs of the BSCRC. Under the direction of the Director of Development, you will support a comprehensive development program through identifying new prospective donors, managing a portfolio of current and/or lapsed donors, and creating and implementing individualized cultivation, solicitation, and stewardship strategies.

Responsibilities include creating development communication pieces and generating customized written reports to effectively describe the impact of the Center's research to cultivate long-term relationships and renew/increase philanthropic support. The ability to write effectively and distill complex scientific concepts into compelling, lay language for the BSCRC's donors is critical. Additionally, you will be responsible for developing and executing a variety of donor events and will be a strong contributor to the broader mission of the BSCRC office and External Affairs enterprise.

This position directly interfaces with donors, faculty, staff, community leaders, and volunteers. The successful applicant will demonstrate a high-level service approach to develop and sustain lasting and impactful relationships with colleagues and donors to meet BSCRC's development goals.

This is a hybrid position, with regular in-office days and significant additional in-person work on an as-needed basis.

Pursue your passion for fundraising at the UCLA Broad Stem Cell Research Center (BSCRC), a multi-disciplinary and integrated collaboration of scientific, academic, and medical disciplines focused on revolutionizing the treatment of disease through cell therapies and regenerative medicine. Our more than 200 faculty members represent the professional schools (Medicine, Nursing, Public Health, Dentistry, Engineering, Law, and Management) as well as the College. The Center’s activities involve collaborations across UCLA, as well as throughout the state, country, and internationally. Our work encompasses all three pillars of the University’s education, research, and service mission. The Associate Director of Development is a key part of a purpose-driven team dedicated to supporting science that saves lives. The position also integrates with the robust External Affairs enterprise at UCLA that offers long-term opportunities for growth.

Prospect Identification, Cultivation, and Solicitation

1. Develop and implement strategies for identification, cultivation, and solicitation for individual donors, corporations, and foundations. (E)

2. Develop long-range, comprehensive prospect strategies and timetables for a designated portfolio of individuals and organizations, taking advantage of broader cultivation and stewardship opportunities when appropriate. (E)

3. Create a pipeline of prospects for major gifts and maintain active awareness of individuals in prospect pool at various stages of identification, cultivation, solicitation, and stewardship. (E)

4. Explore opportunities for engaging, cultivating, and soliciting new audiences; plan/implement cultivation activities to broaden base of support. (E)

5. Create/implement strategies to increase participation of new donors; encourage current/past donors to renew at greater levels. (E)

6. Use and analyze available data to develop portfolio and identify prospects in relation to Center priorities; work with the Director of Development to appropriately assign and manage newly identified prospects. (E)

7. In consultation with the Director of Development, prepare or direct the preparation of written proposals, gift agreements, case statements, and/or other special materials for use in specific solicitations. (E)

8. Effectively move donors from cultivation to solicitation and participate directly in soliciting annual and major gifts; secure funding from current or lapsed donors. Participate in additional donor/prospect solicitations, cultivation, and stewardship with the Director of Development as appropriate. (E)

9. Arrange appropriate opportunities for the BSCRC Director, faculty members, staff, and/or trainees to meet with prospects and donors to increase interest in and support of the BSCRC. (E)

10. Conduct personal visits with prospects and donors. Work with the Director of Development, Center administration, and/or Director to prepare for, manage, and confirm details of meetings with donors. (E)

11. Adhere to the policies and procedures of the University related to solicitation and contact with donors and in accordance with HIPAA regulations. (E)

12. Meet or exceed department performance standards for engagements, solicitations, and dollars raised. (E)

40%

Donor Relations, Stewardship, and Other

1. In collaboration with the Director of Development and other team members, lead a comprehensive donor acknowledgement program for the BSCRC including managing procedures for accurate and timely acknowledgement of gifts and completing gift reports as required. (E)

2. Work with the Director of Development and other team members to devise and implement individualized stewardship plans for donors, and to assure regular contact with donors through annual reports, acknowledgements, and various stewardship and cultivation activities and events. (E)

3. Maintain annual calendar for BSCRC’s stewardship program, including creating agendas, goals, and timelines for individual stewardship activities. (E)

4. Proactively identify opportunities where reports are needed, as well as respond to requests for reports from colleagues within BSCRC and External Affairs. Work in coordination with BSCRC research administration and finance to execute deliverables for private foundation grant sponsors. (E)

5. In collaboration with the Director of Development, create innovative materials for donors’ giving milestones/anniversaries such as 5-year or 10-year retrospectives that promote meaningful stewardship touchpoints and donor engagement. (E)

6. Keep up-to-date with BSCRC’s strategic and fundraising priorities, closely monitor BSCRC news and scientific breakthroughs to identify opportunities for use in stewardship, and develop content. (E)

7. Serve as lead writer for annual Endowment in Action Reports, led by External Affairs, writing narratives describing the impact of endowments at the BSCRC. (E)

8. Create annual fund and special project appeal and stewardship letters. (E)

9. Utilize research tools to gather relevant details of high-level prospects and/or donors that can be used for donor communications, meetings, and presentations. (E)

10. Maintain a working knowledge of UCLA brand guidelines and BSCRC’s style guide. (E)

11. Maintain a working knowledge of UCLA fund management and endowed fund policies and practices to ensure compliance with campus policies and donor gift agreements. (E)

12. Provide excellent customer service to donors in an effort to inspire donor confidence and increase donor satisfaction and retention. (E)

13. Participate in the coordination and implementation of appropriate publicity of major gifts and donors within BSCRC, Health Sciences, and university publications and media. (E)

14. Work collaboratively with External Affairs to ensure consistency of donor relations and stewardship efforts for BSCRC donors within the greater UCLA campus and Health System. (E)

15. Other duties and responsibilities as assigned. (E)

40%

Program Support, Planning, Analysis, Reporting, and Tracking

1. In consultation with the Director of Development and team members, support long-range goals and objectives for development programs and activities that reflect BSCRC priorities for private support as determined by the Director; help to conceptualize and implement additional strategies for donor acquisition and expansion. (E)

2. Establish close working relationships with Center leadership and faculty members as appropriate; become thoroughly familiar with activities and research interests in order to develop accurate and compelling case statements, gift opportunities and appropriate linkages with donors and prospective donors. (E)

3. Assist Director of Development in preparing annual operating plan designed to facilitate achievement of goals and objectives. Review and revise at appropriate intervals. (E)

4. With the Director of Development, conduct annual review of results. Determine strengths and weakness of own performance, and modify plans and strategies accordingly. (E)

5. Serve as a staff resource/liaison for the Center and its programs and represent the Center to External Affairs, the broader campus community and beyond. (E)

6. Establish and maintain cooperative working relationships with appropriate individual development officers, External Affairs staff, and other team members in the Center and across campus to further the planning and coordination efforts for donor acquisition, upgrade, retention, and renewal. (E)

7. Oversee gift processing or fund establishment as needed; provide guidance for acknowledgment and record keeping. (E)

8. Maintain accuracy of donor records through prompt and efficient filing of contact reports and updating of donor files. (E)

9. Track reporting requirements for gifts and work with the Director of Development, staff, and faculty to ensure all donor reports are submitted per deadlines. (E)

10. Work with appropriate staff to ensure gift and stewardship data and other pertinent donor information is accurate and tracked in the External Affairs CRM database. (E)

11. Participate in development and center meetings, trainings, and strategy sessions held by External Affairs and the BSCRC. (E)

12. In collaboration with team members, track information regarding cultivation and solicitation efforts, acknowledgments, recognition, stewardship, gift allocation and spending, and research progress supported by philanthropy in order to enhance donors’ relationship with the BSCRC and increase the likelihood of continued contributions. (E)

20%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Preferred

3 Years

of development experience, including strong knowledge of the donor cycle

Required

Or

Prior experience working with constituents in a related field such as sales, marketing, or business development

Preferred

Possess a strong interest in and willingness to learn about stem cell research and regenerative medicine coupled with a high degree of personal integrity and enthusiasm for the Center's mission and ability to work effectively as part of a team with well-developed interpersonal skills to work collaboratively with colleagues and build and sustain lasting relationships with a wide variety of internal and external constituents.

Required

Working knowledge of principles and practices of fundraising in a major research university or institution of equivalent complexity; ability to navigate and be effective within a complex organization.

Required

Ability to conceptualize and implement broad ranging and specific individual identification, cultivation, solicitation, and stewardship strategies.

Required

Excellent written and oral communication skills with a high level of attention to details, facts, and deadlines skills to collect and convey information with accuracy, diplomacy, and tact; ability to persuasively express the mission of the university and the fundraising goals of the campus, especially as they relate to the BSCRC; ability to write and edit reports, business correspondence, proposals, and other cultivation and solicitation materials; ability to prepare clear and compelling materials for fundraising events, initiatives, and programs.

Required

Detail oriented with ability to take initiative, work independently and accept responsibility; adept at setting priorities and managing work flow to fulfill objectives and meet goals accordingly to deadlines in a dynamic and ever-changing environment.

Required

Proficiency with Microsoft suite of applications as well as familiarity with other database, spreadsheet, scheduling, and email applications; willingness to learn new programs and applications in a prompt and efficient manner; knowledge of data management and manipulation sufficient to retrieve data and isolate specific market segments.

Required

Ability to maintain confidentiality of donor files and other information; impeccable integrity and discretion in dealing with donors, alumni, students, administrators, and colleagues.

Required

Ability to learn and transmit scientific information, concepts, and theories via clear, concise, and accurate language that can be understood by a lay audience. Experience in writing medical, scientific, or donor/client-centric materials is preferred.

Preferred

Ability to research, analyze, and gather data sufficient to prepare summaries and reports. Intuitive and inquisitive focus in conducting research to provide additional information when needed.

Required

Ability to travel and work some evenings and/or weekends as needed.

Required

Experience with Blackbaud CRM or equivalent database and the use of databases to generate reports is preferred.

Preferred

Experience conceptualizing, planning, and implementing special events is preferred.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Clinical Setting

Location Setting:

Campus

Location:

TLSB 3000

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.