Executive Director of Athlete Engagement and External Affairs

ATH MGR 1 PAC12 (006566)

UCPath Position ID: TBD_3819

Position Description History/Status

Approved Date:

2/12/2025 2:46:50 PM

Date Last Edited:

2/12/2025 2:46:46 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6000O

Organization:

INTERCOLLEGIATE ATHLETICS

Division Code:

5501D

Division:

INTERCOLLEGIATE ATHLETICS

Department:

374500 - INTERCOLLEGIATE ATHLETICS

Position Details

UCPath Position Number:

TBD_3819

Position Description ID

235859

UC Payroll Title:

ATH MGR 1 PAC12 (006566)

Business Title:

Executive Director of Athlete Engagement and External Affairs

Personnel Program

Management and Senior Professional (MSP)

Salary Grade:

BYA

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

A: Manager - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40056748

Reports to Payroll Title:

ATH MGR 2 PAC12

UCPath Department Head Position Number:

40713754

Department Head Payroll Title:

ATH MGR 4 PAC12

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

Under general supervision of the Football Chief of Staff, the Executive Director of Athlete Engagement and External Affairs will support football student-athletes in their pursuits in the classroom, community and in competition. The primary function is to support the office of Academic Excellence for football and monitor student-athlete academic progress. Successful candidate will serve as an intermediary between the Football Coaching Staff and the Office of Academic Excellence (OAE) staff in academic matters. This position acts within NCAA, UC, UCLA, Big Ten and department policies to maximize the efficiency and time for student-athletes within the Football program to prepare them for success in life after graduation. Additionally, this role supports the implementation of Name, Image, and Likeness (NIL) opportunities for football student-athletes while fostering their personal, professional, and academic growth. Additionally, this role will focus on building strong external relationships with alumni, donors, and business leaders to enhance NIL opportunities and raise funds to support athlete development programs and athletic department initiatives. 

Student-Athlete Academic Development

 • Work with Associate Athletic Director of Academic Excellence, Associate Director of SA Success, to support their Academic Plans for football student-athletes.

 • Work closely with the Office of Academic Excellence Learning Specialists, Academic Mentors, and College Academic Counselor to properly monitor, track and report the academic progress of student-athletes.

 • Partner with academic services to support student-athletes' academic success and personal growth.

 • Review and analyze the daily report provided by the office of Academic Excellence, of any missing assignments or relevant information from the day.

 • Facilitate weekly in person meetings for updates to football personnel and coaching staff.

 • Serve as the main point of contact to the football Head Coach regarding academic development.

50%

Student-Athlete Academic Development

 • Collaborate with OAE staff in the development of post-graduate plans for student-athletes. 

 • Maintain detailed individual student-athlete academic records.

0%

Compliance, Eligibility, Recruiting and Admissions

 • In preparation for incoming student-athletes (freshman and transfers) review and analyze transcripts prior to submitting for admissions.

 • Work closely with Compliance staff to gain a strong understanding of NCAA rules and regulations as well as UC, department, conference and campus policies to aid in the recruiting process.

 • Work to enhance the recruiting experience of prospective student-athletes as needed.

 • Meet with prospective student-athletes and their families during recruiting events.

 • Develop and present academic information sessions for small and large groups during recruiting visits.

10%

NIL and External Affairs

 • Build and maintain relationships with local and national businesses, alumni, and community organizations to identify NIL opportunities for student-athletes.

 • Develop and implement fundraising strategies to support NIL-related initiatives.

 • Promote the athletic department's vision and goals to the community to enhance visibility and attract future donors and sponsors.

 • Identify and cultivate relationships with donors, sponsors, and corporate partners to secure funding and sponsorship opportunities.

 • Work with the athletics development team to organize NIL fundraising events and campaigns that align with departmental priorities.

35%

Rules Compliance

 • Comply with all Federal, State, University and Department requirements established pursuant to Title IX, including the mandatory reporting requirements for a “Responsible Employee.”

 • The DIA s governed by the NCAA, Big Ten Conference, Mountain Pacific Sports Federation (MPSF), and University of California System.  The incumbent is required to comply with the applicable rules, regulations and policies of those organizations.

    ◦ Review and retain all rules compliance disseminated by the DIA Compliance office.

    ◦ Report all NCAA and Conference violations.

    ◦ Sign the annual NCAA Certification of Compliance form.

    ◦ Complete the Athletically Related Income form annually.

    ◦ Comply with California State Child Abuse & Neglect Reporting Act (CANRA) Law and adhere to mandatory reporting guidelines.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor’s degree or equivalent work experience and training.

Required

Experience working in an NCAA Division I Intercollegiate Athletic Department.

Preferred

Knowledge and ability to comply with Big Ten Conference and NCAA rules and regulations.

Required

Demonstrated ability to exercise sound judgment to handle sensitive and confidential information/material with discretion.

Required

Incumbent must be skilled in managing and organizing personnel, equipment, and material resources in order to provide the most efficient working environment. 

Required

Takes responsibility for decisions, actions, performance and outcomes.  Works in a responsible manner with positive attitude, shows self-awareness and is open to feedback and improvement.

Required

Must have the ability to analyze situations and systems, identify problems, and implement solutions impartially and fairly.

Required

Ability to prioritize assignments to complete work in a timely manner when there are changes in assignments, deadlines, completing requirements, and workload. 

Required

Demonstrated ability to be adaptive and flexible in work environment, diagnose potential issues, and address proper individuals in advance to achieve common goal in positive manner. 

Required

Incumbent must have excellent writing and oral communication skills and outstanding interpersonal skills to communicate and collaborate effectively at a variety of levels including department and university staff, coaches, faculty, recruits, parents, donors, Conference and NCAA administrators.

Required

Ability to interact diplomatically with individuals of various social, cultural, economic and educational backgrounds and Promote a culture of diversity and inclusion.

Required

Ability to perform and communicate effectively under stress and maintain composure in the face of resistance, indifference or hostility.

Required

Ability to operate a computer with working knowledge of various computer software systems including Microsoft Office, Teamworks, Concur, and others.

Required

Knowledge of University policies and procedures.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

10%

Ability to travel for team activities and position responsibilities as needed.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Wasserman Football Center. Los Angeles, CA 90095

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.