Executive Director of Player Personnel

ATH MGR 1 PAC12 (006566)

UCPath Position ID: TBD_3817

Position Description History/Status

Approved Date:

2/12/2025 2:52:20 PM

Date Last Edited:

2/12/2025 2:52:17 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6000O

Organization:

INTERCOLLEGIATE ATHLETICS

Division Code:

5501D

Division:

INTERCOLLEGIATE ATHLETICS

Department:

374500 - INTERCOLLEGIATE ATHLETICS

Position Details

UCPath Position Number:

TBD_3817

Position Description ID

235857

UC Payroll Title:

ATH MGR 1 PAC12 (006566)

Business Title:

Executive Director of Player Personnel

Personnel Program

Management and Senior Professional (MSP)

Salary Grade:

BYA

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

A: Manager - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

41068350

Reports to Payroll Title:

ATH MGR 2 PAC12

UCPath Department Head Position Number:

40713754

Department Head Payroll Title:

ATH MGR 4 PAC12

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

006566

ATH MGR 1 PAC12

1

004152

ATH PROFL 3

5

POSITION SUMMARY

Under general supervision of the General Manager, the Executive Director of Player Personnel is responsible for identifying, evaluating, and recruiting prospective student-athletes to support the competitive success of the athletic program. They are responsible for managing the evaluation of prospective student-athletes from both the high school level and the NCAA Transfer Portal to meet the program's roster-building needs. This strategic leadership role involves managing scouting operations, directing recruiting processes, and providing oversight of the program's roster management.

Strategic Oversight of Scouting and Recruiting

 • Develop and implement the overall scouting and recruiting strategy to align with the team’s competitive goals and long-term roster management plans.

 • Oversee the evaluation process for high school prospects and transfer portal athletes, ensuring a systematic approach to assessing talent, fit, and potential contribution.

 • Establish evaluation criteria and performance benchmarks for the coaching staff and scouting team to ensure consistent standards in player analysis.

 • Supervise the creation and maintenance of comprehensive prospect boards, segmented by position and recruitment priority.

 • Review and approve scouting reports and recruiting analyses prepared by staff to ensure accuracy and relevance.

40%

Recruiting Oversight

 • Provide direction for recruiting staff in coordinating on-campus visits, official visits, and communications with prospects.

 • Build relationships with high-profile high school and club coaches, recruiting networks, and industry leaders to strengthen recruiting pipelines.

 • Act as the program’s ambassador at key recruiting events, camps, showcases, and conventions, representing the team’s vision and goals.

 • Develop and oversee innovative approaches to enhance program branding and engagement with prospective student-athletes.

15%

Transfer Portal Strategy

 • Create and lead the program’s strategy for evaluating and recruiting athletes from the NCAA Transfer Portal, prioritizing immediate-impact contributors.

 • Oversee the scouting team’s efforts to assess transfer athletes through film, data analytics, and communication with previous coaches.

 • Serve as the primary decision-maker in presenting transfer portal candidates to the general manager and head coach for final recruitment decisions.

15%

External Relations and Partnerships

 • Collaborate with marketing and media teams to highlight recruiting successes and improve the program’s public profile.

 • Build and maintain strategic relationships with high school and club coaches, recruiting organizations, and alumni to enhance recruiting efforts.

10%

Administrative Support - Scouting and Recruiting

 • Work closely with the Chief of Staff and Executive Senior Associate Athletic Director concerning all budgetary items pertaining to football scouting and recruiting.

 • Oversight of 6 Full time employees, and therefore their respective areas of responsibility, providing periodic evaluations and setting direction and philosophy of workflow and assignments.

10%

Admissions Preparation

 • Gather transcripts and test scores for all recruits, and counsel them on what they need to be admitted in both course selection and performance.

 • Work closely with the SAAC preparation group to prepare scholarship and walk on prospects for admission.

 • Coordinate academic interviews for recruits selected to need one in admissions process.

5%

Rules Compliance

 • Comply with all Federal, State, University and Department requirements established pursuant to Title IX, including the mandatory reporting requirements for a “Responsible Employee.”

 • The DIA is governed by the NCAA, Big Ten Conference, Mountain Pacific Sports Federation and University of California System.  The incumbent is required to comply with the applicable rules, regulations and policies of those organizations.

    ◦ Review and retain all rules compliance disseminated by the DIA Compliance office.

    ◦ Report all NCAA and conference violations.

    ◦ Sign the annual NCAA Certification of Compliance form.

    ◦ Complete the Athletically-Related Income form annually.

    ◦ Comply with California State Child Abuse & Neglect Reporting Act (CANRA) Law and adhere to mandatory reporting guidelines.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's degree of equivalent work experience and training.

Preferred

Minimum of five to seven years of recruiting experience as a college coach, scout, or recruiting coordinator.

Required

Ability to exercise sound judgment and to handle sensitive and confidential information/material with discretion.

Required

Ability to interact diplomatically with individuals of various social, economic, cultural, and educational backgrounds.

Required

Superior public relations skills, including outstanding interpersonal skills to establish and maintain effective working relationships and correspondence with staff, faculty, media, recruits, visiting coaches, donors, parents, as well as Conference and NCAA officials.

Required

Ability to plan and prioritize assignments and work independently to complete assignments despite various deadlines, competing requirements and changing priorities.

Required

Ability to perform under stress and maintain composure in the face of resistance, indifference or hostility.

Required

Ability to organize and maintain a calendar system.

Required

Working knowledge of contracts and demonstrated budgetary skills.

Required

Working knowledge of University purchasing and accounting policies and procedures.

Preferred

Demonstrate word processing and computer skills to complete assignments with speed and accuracy.

Required

Ability to operate a computer with working knowledge of various computer software systems including: Microsoft Office, ARMS, Teamworks, Hudl, XOs, Prep Tracker, Page Maker, VISIO and database entry.

Required

Knowledge of University policies and procedures.

Preferred

Knowledge of Conference and NCAA rules and regulations.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

20%

Ability to travel for team activities and position responsibilities as needed.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Wasserman Football Center. Los Angeles, CA 90095

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.