Director of Research Security and Export Controls

RSCH CMPLNC MGR 2 (000376)

UCPath Position ID: TBD_3029

Position Description History/Status

Approved Date:

6/10/2025 4:11:22 PM

Date Last Edited:

6/10/2025 4:11:19 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

3100O

Organization:

VC RESEARCH

Division Code:

3110D

Division:

VC RESEARCH DIV

Department:

309700 - OFC OF RESEARCH POLICY & COMPLIANCE

Position Details

UCPath Position Number:

TBD_3029

Position Description ID

235609

UC Payroll Title:

RSCH CMPLNC MGR 2 (000376)

Personnel Program

Management and Senior Professional (MSP)

Salary Grade:

Grade 26

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40064874

Reports to Payroll Title:

VC RSCH

UCPath Department Head Position Number:

40048698

Department Head Payroll Title:

RSCH CMPLNC MGR 3

GENERAL DIRECTION - Indicates that the incumbent receives guidance in terms of broad goals and overall objectives and is responsible for establishing the methods to attain them. Generally the incumbent is in charge of an area of work, and typically formulates policy for this area but does not necessarily have final authority for approving policy.

000374

Res Compl Analyst 5

1

POSITION SUMMARY

Reporting directly to the Vice Chancellor for Research and Creative Activities, the Director of Research Security and Export Controls (Director) is responsible for strengthening protections and minimizing risk to research & development initiatives for the entire UCLA campus. This will be achieved through leading the strategic development, consistent implementation, and administration of policies, procedures, programs, and systems related to research security and export controls.

The Director will serve as the campus' expert and primary representative for research security and export control matters, engaging with internal stakeholders and external entities, including federal research sponsors, in alignment with NSPM-33 requirements. The Director will direct, oversee, and monitor research security and export control processes to ensure compliance with federal laws, regulations, sponsor requirements, University of California, and UCLA policies and procedures.

The incumbent will direct the design, development, and delivery of ongoing communication, education, and outreach to the campus research community in research security and export control matters, and will work collaboratively with UCLA leadership, other UC campuses, and the UC Office of the President (UCOP) to effectively and efficiently mitigate research security and export control risks encountered by the campus. The Director will manage a highly specialized technical team of research security and export control staff to carry out these initiatives.  A critical component of the Director position is serving as a strategic partner to a range of campus units, including but not limited to: the Office of the Vice Chancellor for Research and Creative Activities (ORCA) Research Policy and Compliance, the Technology Development Group (TDG), Office of Research Administration (ORA), Dashew Center, Legal Affairs, Purchasing, Business and Finance Solutions, IT Services, Office of Ethics, Compliance & Audit Services, Graduate Education, External Affairs, Academic Personnel Office, various schools, departments and research centers, and sales and service units. The Director is expected to support the entire UCLA campus in reaching organizational goals.

Research Policy and Compliance (RPC) provides leadership, regulatory expertise, professional guidance, and administrative support to the campus in order to promote the ethical conduct of research and to facilitate compliance with federal, state, University of California, and UCLA regulations and policies. RPC supports the Vice Chancellor for Research and Creative Activities in his roles as the Institutional Official for the Animal Care and Use Program at UCLA, and as the Research Integrity Officer. RPC serves as the administrative home for the UCLA Export Control compliance program and convenes and provides support for a number of faculty-led committees. RPC staff also work collaboratively with staff of Legal Affairs, Academic Affairs, and Office of Research Administration (ORA) on special reviews. It is a part of the Office of Research and Creative Activities.

Strategic Leadership, Development, and Management of Research Security Initiatives

1. Lead a highly specialized team to drive the strategic development, implementation, and administration of UCLA campus research security and export control policies, procedures, programs, and systems to strengthen protections and minimize risk to research and development initiatives.  2. Serve as the organizational expert on relevant research security and export control compliance issues. Make recommendations to senior management concerning all aspects of research security and export controls. Serve as a liaison between UCLA, and national and federal regulators.  3. Serve as a strategic leader and advisor to campus leadership, faculty, staff, and the entire UCLA community in the interpretation and appropriate application of research security requirements & guidelines, and federal export control regulations, including, but not limited to, those established by the White House Office of Science and Technology (NSPM-33), Department of Defense, Department of Energy, NASA, National Science Foundation, National Institutes of Health, the National Institute of Standards and Technology, the Department of Commerce Export Administration Regulations (EAR), the Department of State International Traffic in Arms Regulations (ITAR), Office of Foreign Assets Control (OFAC), and other applicable US export control regulations.  4. Review and approve recommendations for research compliance programs related to research security and export controls. Proactively assess campus risk and vulnerabilities, and establish systems, policies and procedures to immediately protect research and development initiatives across all of UCLA campus.   5. Direct the development of federally-mandated risk mitigation plans for proposed research in collaboration with ORA and IT Services to ensure compliance with national cybersecurity requirements.   6. Drive campus-wide compliance by guiding campus units in developing processes that meet evolving federal requirements, such as international travel.  7. Address potential and actual research compliance violations. Partner with the campus Compliance Office and other departments as needed appropriate.  8. Lead the development and ongoing maintenance of UCLA campus policies, procedures, and guidance related to research security by actively monitoring the regulatory landscape and ensuring timely updates.  9. Effectively communicate critical research security and export control risk analyses and policy updates to key stakeholders through both ad-hoc and standing committees. Develop and implement solutions to mitigate identified risks.  10. Represent ORCA and lead process development initiatives for reviewing high-risk research affiliations.  11. Direct collaborations with ORA, TDG, Compliance & Audit Services and other key stakeholders regarding research security and export control issues in research agreements, proposed international research collaborations, and any other activity that carries research security and/or export control risks.  12. Develop and maintain strategic relationships across the campus, with UCOP, external research sponsors, and professional associations on matters related to research security and export control.

70%

Research Security Communication and Education

1. Lead engagements with external audits related to research security and export controls. Ensure action items are effectively managed to ensure any findings are addressed and corrected. Partner with the UC Office of the General Counsel, the Office of Ethics, and Compliance & Audit Services as appropriate.  2. Drive the development of a sustained campus-wide outreach and training program to strengthen collaboration and awareness around research security and export control.   3. Direct the development and maintenance of foreign engagement research security and export control websites, as well as other communication vehicles.  4. Maintain expert-level knowledge of evolving research security and export control standards by actively engaging in professional development, including reviewing key publications, attending conferences and trainings, and participating in strategic forums and webinars.  5. Serve as a trusted technical advisor to the campus community on research security and export control matters, providing expert guidance on emerging issues and regulatory changes.  6. Other duties as assigned

30%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

In-depth knowledge of federal research security regulations, policy, and guidance and export control regulations.

Required

Extensive knowledge of the academic environment and structure.

Required

Strong leadership, organizational and administrative skills related to research security and export control, preferably developed within a complex academic setting. 

Required

Demonstrated experience in management and development of personnel resources, and in leading organizational change.  

Required

Experience formulating broad policy recommendations for a large university or organization.

Required

Demonstrated experience in managing and/or developing compliance review boards, committees, and personnel resources related to research compliance.

Required

Proven ability to handle and maintain confidentiality in sensitive matters related to research security noncompliance and regulatory violations.

Required

Significant experience in a research University and demonstrated understanding of the mission of a major research and teaching University (with a medical enterprise) and its public service and patient care missions.

Required

Excellent written and oral communication skills to ensure the effective exchange of ideas with a wide audience.

Required

Demonstrated success in exercising excellent judgment and objectivity in applying logical and creative thinking to a wide range of complex, intellectual, and practical problems, respond effectively to confidential inquiries and/or complaints, and to communicate technical and complex concepts clear

Required

Demonstrated trustworthiness and integrity.

Required

Skill in analyzing information, problems, situations, policies or procedures to define the need or objective, identify relevant issues or concerns, formulate alternatives for resolution or new program development, and recommend alternative choices and implications for implementation.

Required

Well-developed management and professional experience, business and political acumen, judgment and integrity to effectively represent and advance the best interests of the University.

Required

Skill in motivating others and in motivating people to effective action.

Required

Excellent negotiation skills, including the ability to resolve conflicts among various groups and individuals with diverse backgrounds and goals.

Required

Demonstrated ability to establish and maintain effective working relationships with diverse audiences, including regulatory agencies on local, regional, and national levels, senior campus officials, administrative leadership, faculty, staff, and the University of California Office of the President

Required

Demonstrated effective working relationships with staff of the UCLA Government and Community Relations Office, Corporate and Foundation Relations, Office of Legal Affairs, Office of the Vice Chancellor-Academic Affairs and Personnel, Office of Administrative Policies and Compliance, and various units of the University of California Office of the President (UCOP).

Required

Extensive knowledge of University policies and procedures related to research, including but not limited to the conflict of interest and conflict of commitment landscape, personnel, and research administration including regulatory compliance.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Los Angeles

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.