Project and Policy Analyst 1

PROJECT POLICY ANL 1 (007396)

UCPath Position ID: TBD_2817

Position Description History/Status

Approved Date:

3/26/2025 3:12:16 PM

Date Last Edited:

3/26/2025 3:12:13 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1300O

Organization:

LETTERS AND SCIENCE

Division Code:

1340D

Division:

L&S PHYSICAL SCIENCES

Department:

099500 - EARTH, PLANETARY, AND SPACE SCIENCES

Position Details

UCPath Position Number:

TBD_2817

Position Description ID

233382

UC Payroll Title:

PROJECT POLICY ANL 1 (007396)

Business Title:

Project and Policy Analyst 1

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 18

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

10058791

Reports to Payroll Title:

Professor

UCPath Department Head Position Number:

40059547

Department Head Payroll Title:

Chair

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

The Project & Policy Analyst supports the needs of research units in EPSS, AOS, IoES, and AISC. The incumbent will represent research, education, engagement, and related development to key stakeholders, contribute to  communications surrounding research initiatives and events, and support activities that promote Tripati and Eagle Lab and CDLS and CEPS objectives. Responsibilities include maintaining websites, performing literature searches, proofreading and editing, preparing forms, preparing proposals, developing promotional materials, and completing special projects for the groups.

The department of Earth, Planetary, and Space Sciences (EPSS) at UCLA studies real-world problems on Earth and other planets through the application of physics, chemistry, and biology. The department's mission is to protect and understand the universe through education, discovery, and experience relating to earth and environmental sciences.

Research Group  Support

1. Edit and revise forms, article manuscripts, grant proposals, websites, promotional materials, etc. for completion, grammar, style and clarity.  2. Research and compile spreadsheets of publications, relevant news items, events, etc., for  publishing on the web. Update websites with latest news and personnel info, using  HTML, CSS, and Java, etc. 3. Prepare materials and reports for  searches, nominations, and other HR requests. 4. Maintain database records of required training for lab personnel. 5. Process airfare,  car rentals, and travel reimbursements for employees to attend scientific conferences, visiting researchers, and seminar speakers.  6. Plan and coordinate all aspects  of public events such as conferences, workshops, design reviews, etc., including  attendee

70%

Communications,  Marketing

1. Collaborate with stakeholders to disseminate articles, newsletters,  posters, graphics, and videos that increase public knowledge about the missions of the labs, CEPS, and CDLS. 2. Develop marketing  materials to promote public events, conferences, workshops, design reviews, and  other activities. (E) 3. Manage social media posts and update/maintain website  content to enhance and maximize public exposure for the research missions.

30%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Bachelor's Degree in related area or equivalent experience/training.

Required

1. Strong organizational skills and attention to detail, ability to work independently and follow  through on assignments with minimal supervision

Required

2. Demonstrated experience with proofreading, editing, and formatting complex documents, with a  focus on appropriate grammar, spelling, and syntax that effectively engages the reader, in  particular broad and diverse audiences.

Required

3. Demonstrated computer proficiency with Mac/PC in order to create and maintain databases,  tables, reports, letters and memos using software such as Word, Excel, and Acrobat.

Required

4. Attention to Detail: Strong attention to a4. Proficiency with web design, CSS, HTML, Squarespace, FTP, SVN

ccuracy in financial processing, documentation, and data analysis.

Required

5. Familiarity with Adobe software, including Photoshop, Illustrator, Premiere.

Required

6. Ability to identify and evaluate societal and everyday-life implications of scientific results, to  attract public interest in scientific findings.

Required

7. Excellent interpersonal skills to interact courteously and effectively with scientists at large,  federal funding agencies and industry partners, co-workers, volunteers, faculty, staff, and key  University officials.

Required

8. Ability to use discretion and maintain all confidentiality.

Required

9. Ability to work as part of a team and participate productively to meet shared goals and to work  efficiently under conditions of heavy workload, frequent interruptions, distractions, and deadlines.

Required

11. Familiarity with university administration, with the ability to analyze and interpret complex  policies and procedures to maintain compliance

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Geology and UCLA Downtown

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.