Director of Development, CAP UCLA

FUNDRAISER 4 (000462)

UCPath Position ID: TBD_2723

Position Description History/Status

Approved Date:

12/12/2024 3:55:58 PM

Date Last Edited:

12/12/2024 3:55:56 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1210O

Organization:

SCHOOL OF ARTS AND ARCHITECTURE

Division Code:

1211D

Division:

PUBLIC ARTS UNIT

Department:

370000 - UCLA PERFORMING ARTS

Position Details

UCPath Position Number:

TBD_2723

Position Description ID

232942

UC Payroll Title:

FUNDRAISER 4 (000462)

Business Title:

Director of Development, CAP UCLA

Personnel Program

Management and Senior Professional (MSP)

Salary Grade:

Grade 25

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40050568

Reports to Payroll Title:

FUNDRAISING MGR 1

UCPath Department Head Position Number:

40047093

Department Head Payroll Title:

ACADEMIC ADMINISTRATOR VII

DIRECTION - Indicates that the incumbent establishes procedures for attaining specific goals and objectives in a broad area of work. Only the final results of work done are typically reviewed. Incumbent typically develops procedures within the limits of established policy guidelines.

7547

FUNDRAISER 3

2

4723

BLANK AST 2

1

POSITION SUMMARY

The Director of Development reports directly to the Executive Director of Development and indirectly to CAP UCLA Executive and Artistic Director and is responsible for all activity related to CAP's fundraising, special events and donor/volunteer programs.

The Director of Development will play a vital role in expanding the pipeline of institutional supporters that will pave the way for the Center's vision of the future, including robust funding for its annual season programming and other capital/naming/endowment building fundraising campaigns as appropriate.

S/he will manage and oversee the Associate Director of Development, who is responsible for planning, expanding and executing the Center's fundraising efforts with institutional donors, and supporting cultivation and solicitation of individual donors with giving levels up to $10,000 annually. The Director of Development will also oversee and supervise the Development Assistant. 

Primary Responsibilities:

The incumbent will be responsible for creating, tailoring and activating short-and long-term plans and robust strategies for individual and foundation fundraising, with particular emphasis on the expansion of an individual major gift effort aimed at achieving those objectives.  These efforts will focus primarily on donations up to $100K and will partner with the Executive Director of Development for gifts exceeding $100K.

Director of Development will frequently interact with the Executive Producer Council, and other volunteer groups like the Design for Sharing, annual donors, and other high level members, working in concert with CAP senior leadership and the Director of Marketing and Communications, to develop and implement a service-oriented donor/patron program.

The Director of Development shall also support the Executive and Artistic Director with the interchange between the department and the academic units within the School of the Arts and Architecture and any specific fundraising goals that arise from those collaborations. The incumbent will manage a major gift prospect portfolio with goals for solicitation, engagement and dollars raised and will also oversee the preparation of all aspects of grant applications and proposals and ensures timely reporting as appropriate.  Building and expanding this portfolio, including exploring and qualifying new prospects and donors, will be a major part of the responsibility.

The Director of Development will work closely with External Affairs partners, especially the Executive Director of Development for the School of Arts and Architecture and the School's team of development professionals. 

UCLA's Center for the Art of Performance (CAP UCLA) presents contemporary performing arts in every discipline. Collectively serving the campus and greater public, CAP UCLA enjoys a legacy of more than 80 years supporting acclaimed artists who create extraordinary work in the dedicated practices of contemporary dance, theater and music, in addition to emerging genres. CAP UCLA is part of the School of the Arts and Architecture and regularly collaborates with faculty and students across campus, the Fowler Museum and the Hammer Museum as well as other Los Angeles arts, cultural and community organizations.

Prospect Identification, Cultivation, Solicitation, and Stewardship

1. Work collaboratively with CAP UCLA and Development leadership to implement a comprehensive and multi-year plan for identifying, cultivating, soliciting and stewarding prospects and donors at all giving levels including major gifts. (E)

 2. Develop long-term major gift cultivation strategies using available data to identify and engage individuals and foundations to support CAP UCLA programs culminating in solicitation opportunities. (E)

3. Create additional opportunities for the identification of prospects as necessary. (E)

4. Develop and implement collaborative strategies and timetables for successful solicitation of individuals, corporations, foundations and other funding entities rated at $50,000 and above. (E)

60%

5. Independently develop and manage a portfolio of major gift prospects making a designated number of face-to-face visits per year for the purposes of discovery, cultivation, solicitation and stewardship.  Maintain active awareness of individuals in the prospect pool at various stages of identification, cultivation and solicitation. (E)

6. Arrange meaningful opportunities for the Artistic and Executive Director, and other key leadership to meet with potential donors and volunteers in forums designed to increase support of priorities and interest of CAP UCLA. (E)

7. Devise and execute long- and short-term strategies and timetables for successful major gift solicitations of individuals and other funding agencies with an emphasis on annual support, and program endowments. (E)

0%

8. Organize and conduct meetings of volunteers and donors designed to identify quality prospects for private support. Establish and maintain an effective, high-level volunteer structure designed to provide counsel regarding development matters and to assist with specific solicitations and other programmatic elements as necessary. Extend the courtesies of the university to donors and volunteers as appropriate.

9. Develop and personally manage long-range, comprehensive cultivation strategies and timetables that deeply engage prospects and inspire them to become donors. Take advantage of broader cultivation opportunities where possible and create unique cultivation activities when necessary. (E)

0%

10. Maintain appropriate records on all donors and prospects under management including managing follow-up reports and contact with donors on use of their gifts. (E)

11. Provide staff support to volunteers in solicitation of prospects.  Arrange for appropriate campus leaders to participate in solicitations.  Participate directly in solicitations where appropriate. (E)

12. Develop giving opportunities and appropriate case statements. Create and/or direct the preparation of effective written proposals and/or materials for use in specific solicitations. (E)

13. Coordinate strategies for continuous stewardship to ensure regular contact with donors through personal visits, letters, emails, and other written materials, phone calls and events. (E)

0%

14. Provide vehicles for donors’ continued awareness of the school’s needs and objectives in order to encourage continued giving. (E)

15. Meet or exceed department standards for contacts, visits, solicitations and dollars raised. (E)

16. Oversee the dissemination of information and communications to donors and CAP UCLA patrons with regards to fundraising activities. €

17. Oversee the creation and implementation of a stewardship program to ensure consistent maintenance of strong donor relations. (E)

0%

PROGRAM Management and PLANNING

1.Work with CAP UCLA and Development Leadership to establish short- and long-range goals and objectives for development programs and activities in support of CAP UCLA. (E)

2. In cooperation with CAP UCLA and Development Leadership to establish an annual operating plan to facilitate goals and objectives. Review and revise at appropriate intervals. (E)

3. Develop specific campaigns in conjunction with CAP UCLA’s goals and review campaign development and targets and annual fundraising goals with the Executive and Artistic Director and the Executive Director of Development at regularly scheduled intervals. (E)

20%

4. Working with the Associate Director of Development and Development Assistant, create, develop and supervise special cultivation and fundraising events, such as pre- and post-show receptions, privately hosted dinners and salons, Executive Producer Council meetings and gatherings, other appropriately related activities. (E)

5. Coordinate event management with appropriate campus personnel and development and special events and protocol staff as appropriate. (E)

6. Develop and oversee the implementation of CAP UCLA annual giving programs, evaluating progress toward fund objectives including efforts involving direct-mail, solicitations, telemarketing and personal solicitations and events. (E)

0%

7. Analyze fundraising results addressing strengths and weaknesses, implementing adjustments and strategies as appropriate. (E)

8. Integrate CAP UCLA's development goals and programs with campus activities. (E)

9. Coordinate communications with donors about potential fundraising opportunities with the Director of Marketing and Communications. (E)

10. Serve as a member of the Executive and Artistic Director's executive staff and represent CAP UCLA to a broad range of constituencies. (E)

11. Recruit, train, evaluate and manage personnel actions for development staff of CAP UCLA. (E)

0%

Volunteer and leadership Staffing

1. Effectively develop and manage the Executive Producer Council and other volunteer groups designed to support the commissioning and presentation of CAP programs. Assist in recruitment and development of volunteer board (E)

2. Work closely with the Executive and Artistic Director and Executive Director of Development to identify, cultivate and solicit prospective members of the Executive Producers Council, Design for Sharing Council, and other potential major donors for CAP UCLA and DFS programs. (E)

3. Utilize council members to help identify and solicit prospects for CAP programs and institutional priorities. (E)

20%

4. Coordinate staffing for major gift solicitations by the Executive and Artistic Director, Executive Director of Development, key leadership and volunteers. Participate in solicitations as appropriate.

5. Demonstrate successful experience working with boards and/or committees comprised of prominent corporate and community volunteers. (E)

6. Provide volunteers with prospect assignments, solicitation guidelines and associated materials. Guide and accompany, when necessary, volunteers through solicitation assignments. (E)

7. Staff regular meetings of the CAP UCLA development team and the Artistic and Executive Director as appropriate. (E)

0%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area and / or equivalent combination of education and experience / training

Required

Minimum of three years

of fundraising experience and/or prior professional experience in a related field such as sales, marketing or business development.

Required

Outstanding interpersonal skills with the ability to work harmoniously with donors, patrons, volunteers, campus and community leaders, faculty, administrators and other development staff toward the accomplishment of fundraising goals.

Required

Experience in and strong documented record of gifts solicited and closed in the annual, special and/or major gifts range and/or solicitations of a similar nature, level and complexity.

Required

Strong ability to recruit, orient, train, organize, motivate and evaluate staff and volunteers who support development goals and programs.

Required

Proven skills in and/or ability to develop sophisticated strategies in planning, implementing and administering major gift solicitations or other solicitations of a similar nature, level and complexity. Experience conceptualizing, planning and implementing special events.

Required

Ability to communicate persuasively, both orally and in writing, about UCLA Arts’ fundraising goals and the specific priorities of the CAP UCLA; equal ability to listen perceptively and convey sensitivity and awareness.

Required

Broad understanding of the contemporary performing arts, trends in arts and cultural programming nationally and internationally and knowledge of Los Angeles philanthropic community.

Required

Working knowledge of the principles and practices of fundraising with a strong understanding of the goals, functions and services of a university or institution of similar complexity.

Required

Demonstrated skill and/or ability to work with a dean and/or senior faculty or equivalent leadership of a similar level and type at a comparable organization. Ability to travel, work fluctuating hours, including evenings and weekends.

Required

Ability to establish priorities, manage multiple tasks and multi-phase projects simultaneously from inception to completion and complete work under tight deadlines in a fast-paced environment with minimum supervision.

Required

Excellent written and communication skills, with the ability to produce business correspondence, solicitation materials, appropriate letters of acknowledgement, proposals to individuals, corporations and foundations, and reports.

Required

Impeccable integrity and discretion in dealing with donors, alumni, students, administrators and colleagues as well as confidential information.

Required

Knowledge of Microsoft Suite of applications is required as is familiarity with other applications, programs and databases as needed with a willingness to learn new technologies.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Royce Hall

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.