Deputy Civil Rights Director for UCLA Health/1557 Co-Coordinator

ETHICS AND CMPLNC PROFL 4 (006061)

UCPath Position ID: TBD_2378

Position Description History/Status

Approved Date:

11/1/2024 5:12:58 PM

Date Last Edited:

11/1/2024 5:12:55 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6200O

Organization:

CHANCELLOR'S ORGANIZATION              

Division Code:

6210D

Division:

CHANCELLOR'S ORGNZTN DIV               

Department:

300800 - OFC OF VC EQUITY DIVERSITY & INCLUSION

Position Details

UCPath Position Number:

TBD_2378

Position Description ID

231724

UC Payroll Title:

ETHICS AND CMPLNC PROFL 4 (006061)

Business Title:

Deputy Civil Rights Director for UCLA Health/1557 Co-Coordinator

Personnel Program

Management and Senior Professional (MSP)

Salary Grade:

Grade 25

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

F: All Others - Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40730284

Reports to Payroll Title:

ETHICS AND CMPLNC MGR 3

UCPath Department Head Position Number:

41006360

Department Head Payroll Title:

ACT/INTERIM VICE PROVOST

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

The Deputy Civil Rights Director for UCLA Health/1557 Co-Coordinator ("DCRD") represents the Assistant Vice Chancellor for Civil Rights ("AVC-CR") and the UCLA Civil Rights Office on program, policy and legal issues related to UCLA Health (UCLA health system and the David Geffen School of Medicine [DGSOM]), the Arthur Ashe Student Health and Wellness Center, and other programs and activities involving clinical care (together, the "Health Enterprise"). DCRD reports to the Assistant Vice Chancellor for Civil Rights and works closely with the Title IX Director and Deputy TIX Director, the Discrimination Prevention Office Director, the Staff Diversity and Equal Employment Opportunity Compliance Office Director and the ADA/504 Officer (collectively referred to as the "Civil Rights Office Leadership Team") to build strong relationships across the Health Enterprise and with other stakeholders to promote compliance with Title VI, Title VII, Title IX, and ADA/504 and related laws and to achieve systemwide objectives; collaborates with the Civil Rights Office Leadership Team, Health Enterprise leaders and other institutional leaders toward this end. The DCRD also serves as Affordable Care Act Section 1557 Co-Coordinator for the Health Enterprise and has a dotted line reporting relationship to the Chief of Health Equity, Diversity and Inclusion at UCLA Health. The DCRD helps create and reinforce structures and systems in the Health Enterprise to implement systemwide and local policies, procedures and guidelines and ensure efforts to prevent, detect and respond to sexual harassment and discrimination in the clinical setting are effective. The DCRD leads and supports initiatives toward this end. The DCRD also helps lead and support the academic health center's Incident Response Team, tasked with coordinating a trauma- informed, fair, effective and timely response to reports of sexual harassment in the context of patient care; reviewing trends; identifying areas of concern; and recommending responsive action. In addition, the DCRD supports the Title IX Officer's response to allegations arising from the Health Enterprise, including the context of patient care. This may include, for example, conducting an initial assessment, identifying and overseeing interim measures, identifying experts, and conducting or supervising investigations.

The DCRD also performs this function for other members of the Civil Rights Office Leadership Team with respect to allegations of discrimination or discriminatory harassment, including the context of patient care. The DCRD trains and advises personnel in the Health Enterprise who may receive reports of sexual harassment and discrimination, particularly those arising from the context of patient care (for example, personnel in Security Services, UC Police Departments, the Office of Patient Experience, Quality Management Services, and the Faculty Practice Group). Trains and advises students, faculty and staff in the Health Enterprise on civil rights- related issues within Title VI, Title VII, Title IX, ADA/504, and ACA 1557 developments, policies and resources. The DCRD stays abreast of emerging issues, case law, regulatory changes and requirements, and best practices related to sexual harassment and discrimination prevention, detection and response. The DCRD advises the AVC-CR and the CRO Leadership Team, and, as appropriate, the Systemwide Title IX Office, on developments in the Health Enterprise, and provides input on relevant policies, practices, and guidelines.

In 2020, UCLA’s Office of Equity, Diversity and Inclusion unified existing civil rights investigatory units under the new Civil Rights Office (“CRO”), which serves UCLA’s campus and the UCLA Health System, and is led by the Assistant Vice Chancellor for Civil Rights. CRO ensures that UCLA remains in compliance with federal and state law and applicable UC policy concerning protections under Title VI and Title VII of the Civil Rights Act of 1964, and Title IX of the Education Amendments Act of 1972, the Americans with Disabilities Act, Section 504 of the Rehabilitation Act of 1973, and equal employment opportunity and affirmative action obligations.

Program Oversight 1

 • Conduct assessments of prohibited conduct for university including campus and health and conduct intakes with potential complaintants and Responsible employees.

 • Advise complainants and respondents of possible consequences of conduct or actions, and generally inform them of their rights, responsibilities and applicable procedures.

 • When delegated by AVC-CR or the Civil Rights Office Leadership Team, oversee report assessments, investigations and other work assignments conducted by other staff under the oversight of the AVC-CR. Oversee Investigators and the review of notices and various forms of correspondence.

20%

Program Oversight 2

 • Keep appropriate records and maintain the confidentiality of all reports and complaints in accordance with UC policy and applicable laws related to record retention, and lead Civil Rights Office response to state and federal agency inquiries and audits as assigned by the AVC-CR.

 • Directly support the AVC-CR's administration of civil rights-related policies and complaint resolution procedures. Facilitate informal resolution processes, including interim measures and accommodations.

 • Participate in ad hoc, standing committees and workgroups addressing civil rights-related issues, including sexual violence, sexual harassment and discrimination issues. When delegated, attend campus-wide and Systemwide committees or workgroups.

20%

Program Oversight 3

 • Manage the education and training programs for discrimination, sexual harassment, and sexual violence prevention and complaint resolution the Health Enterprise and in collaboration with the Health Enterprise, develop and administer methods and activities to monitor and ensure that the campus complies with obligations under applicable civil rights laws, policies, and procedures.

 • Provide impartial consultation, problem solving, and options for problem resolution regarding civil rights-related issues to the AVC-CR and other members of the UCLA community. Support the AVC-CR's analysis of equity issues as requested by and in consultation with relevant campus and health offices. Collaborate with other offices regarding the response, investigation, and resolution of civil rights-rights issues.

10%

 Program Oversight 4

 • Serve as the Health Enterprise’s ACA Section 1557 Co-Coordinator and receive, review and process grievances filed under ACA Section 1557.

 • Co-coordinate the Health Enterprise’s recordkeeping and communication procedures as required by the ACA.

 • Co-coordinate the Health Enterprise’s compliance with ACA 1557 regarding employee training, reasonable modification procedures and language access procedures.

 • Analyze and remain abreast of legal decisions, literature and resources in areas related to civil rights.

50%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Juris Doctor (JD) Degree

Preferred

Or

equivalent combination of education and equivalent experience.

Clinical experience (e.g. RN)

Preferred

Expert knowledge of the complexities of sexual harassment, sexual violence, and discrimination in the postsecondary setting and of federal and state laws and regulations, case law, and guidance related to sexual harassment and discrimination in educational and employment settings.

Required

Knowledge of the current regulatory landscape for colleges and universities regarding sexual harassment and discrimination that arises in the clinical context, such as investigations and resolutions by the Office for Civil Rights in the Departments of Education and Health and Human Services.

Required

Deep legal experience with civil rights law and policy, including with the Clery Act, VAWA, FERPA, HIPAA, Title VI, Title VII, Title IX, ADA/504 and ACA issues in higher education and academic medical centers.

Required

Experience investigating sexual harassment, sexual violence, discrimination or other equivalently sensitive allegations in an empathetic and confidential manner.

Required

Experience investigating or overseeing investigations of sexual harassment and discrimination allegations arising in the clinical setting, including the context of patient care. Ability to maintain appropriate confidentiality.

Required

Demonstrated thorough knowledge managing, supervising and mentoring professionals who conduct investigations of sexual harassment, sexual violence, and discrimination; Ability to design and manage effective administrative processes; Skill in management and staff supervision.

Required

Demonstrated skill, sensitivity and experience interacting  and communicating with constituents who are diverse in characteristics such as age, education level, race, ethnic, national origin, gender identity and expression, ability, and socioeconomic backgrounds in a culturally-competent manner.

Required

Demonstrated understanding of the relevance of trauma in the context of sexual violence (for example, the neurobiology of trauma and trauma-informed investigation techniques), sexual harassment, and discrimination; skill building rapport in an open, friendly, and accepting way; attentive listener.

Required

Demonstrated written and oral communication skills at a high management level; Demonstrated ability to convey sensitive information in written reports; Ability to design and carry out a multifaceted communications program.

Required

Exceptional skill in developing and delivering training and education programs about discrimination, sexual violence and sexual harassment. Ability to effectively conduct training and education programs, workshops and other presentations for small and large groups.

Required

Skill in program development including delineating goals and objectives, determining implementation steps and time frames, designing evaluation measures, and modifying designs and procedures to accommodate current organizational needs.

Required

Demonstrated ability to effectively mediate conflict and communicate across constituencies, including between and among all levels of academic and staff personnel and students, while demonstrating empathy and understanding in situations concerning sensitive matters.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Wilshire Center

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.