Assistant Dean of Academic Programs

ACAD PRG MGR 1 (006083)

UCPath Position ID: TBD_2326

Position Description History/Status

Approved Date:

1/15/2025 11:07:37 AM

Date Last Edited:

1/15/2025 11:07:27 AM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

8400O

Organization:

CONTINUING EDUCATION

Division Code:

8420D

Division:

DEAN, UCLA EXTENSION

Department:

557500 - UNEX: OFFICE OF THE DEAN

Position Details

UCPath Position Number:

TBD_2326

Position Description ID

231591

UC Payroll Title:

ACAD PRG MGR 1 (006083)

Business Title:

Assistant Dean of Academic Programs

Personnel Program

Management and Senior Professional (MSP)

Salary Grade:

Grade 26

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

A: Manager - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40911804

Reports to Payroll Title:

ACAD PRG MGR 2

UCPath Department Head Position Number:

40049951

Department Head Payroll Title:

DEAN UNIV EXT

GENERAL DIRECTION - Indicates that the incumbent receives guidance in terms of broad goals and overall objectives and is responsible for establishing the methods to attain them. Generally the incumbent is in charge of an area of work, and typically formulates policy for this area but does not necessarily have final authority for approving policy.

004169

PUBL EDUC SPEC 4

11.0

007399

PROJECT POLICY SUPV 2

1.0

007374

ADMIN SUPV 1

3.0

007374

CURRICULUM PLNR 2

12.0

004168

PUBL EDUC SPEC 3

16.0

004722

BLANK AST 3

5.0

004723

BLANK AST 2

6.0

004804

COMPUTER RESC SPEC 2

1.0

POSITION SUMMARY

The Assistant Dean of Academic Programs plays a critical leadership role in the Division of Continuing Education and UCLA Extension. This position is responsible for driving the growth and excellence of a diverse portfolio of programs and classes, ensuring alignment with the institution's mission to serve lifelong learners in Los Angeles and beyond. Reporting directly to the Associate Dean of Academic and Faculty Affairs, the Assistant Dean will oversee program portfolio directors, manage instructor recruitment and hiring, and deliver high-quality, innovative programs that meet the evolving needs of diverse learners.

The Assistant Dean will be a dynamic leader committed to advancing the Division's mission of providing transformative educational opportunities for all learners, ensuring that UCLA Extension remains a leading force in continuing and professional education.

Excelling in quality, innovation, and impact, UCLA Extension (UNEX) is one of the largest providers of continuing and professional education in the United States, offering programs and classes to more than 37,000 students per year through approximately 4,500 classes and 100 certificate programs to meet the professional development, continuing education, and personal enrichment needs of the full spectrum of traditional, nontraditional, domestic, international, professional, and continuing education students throughout and beyond Los Angeles.

Access, Equity, Diversity, and Inclusion (AEDI) is one of UCLA Extension's guiding principles. We strive to extend access to UCLA, our programs, and services to underrepresented communities and populations, while serving as a model organization for AEDI in the field of continuing higher education. Committed to attracting and retaining diverse staff & instructors, UCLA Extension welcomes your experiences, perspectives, and unique identity.

Academic Leadership & Strategic Direction

1. Lead the development and implementation of strategies, programs, policies, and procedures for expanding educational offerings across programs, ensuring alignment with institutional goals.

2. Develop and track KPIs for each Portfolio Director, holding them accountable for program growth, instructor recruitment, high-quality and nimble programming, and program balance and success.

3. Foster a culture of innovation, strategic thinking, and collaboration among Portfolio Directors to drive product development and market relevance - overseeing revenue growth, enhancing curriculum offerings, academic staff consistency, and institutional collaboration.

4. Guide the creation of new courses, certificates, and educational pathways that meet industry needs and increase learner engagement.

5. Stay abreast of current trends and best practices in higher education, continuing education, adult learning, workforce development, and in targeted service areas to recommend market initiatives to enhance academic offerings.

6. Ensure academic staff and portfolio directors collaborate closely with the Marketing team to develop market-aligned, research-driven offerings and impactful messaging and learner recruitment strategies and tactics, including the development of annual marketing plans for programs.

40%

Administrative & Supervisory Oversight

1. Oversee the day-to-day responsibilities of Portfolio Directors, providing guidance, mentorship, support, and resources to ensure effective portfolio management and program delivery.

2. Collaborate with Portfolio Directors to develop annual strategic plans that align with the institution’s overall strategic objectives, growth targets, and financial goals, ensuring progress is continuously evaluated.

3. Allocate and manage resources to support academic program growth, monitoring budgets, and innovative uses of format and place for product offerings.

4. Conduct regular performance reviews and assessments of Portfolio Directors, focusing on their achievement of strategic goals, recruitment of instructors, and program performance.

5. Facilitate professional development and leadership growth for Portfolio Directors and the Director of Program Operations to enhance their effectiveness in managing their programs.

6. Ensure compliance with university policies, accreditation standards, and regulatory requirements.

7. Conduct regular performance reviews and assessments of the Director of Program Operations, focusing on the achievement of consistent and efficient use of systems’ programming, trainings of program operations staff, and managerial leadership.

30%

Instructor Recruitment & Availability

1. Oversee academic portfolios' recruitment and hiring activities - ensuring that Program Directors are actively recruiting and retaining qualified instructors to meet the instructional needs of their programs.

2. Work with Portfolio Directors to establish and grow a deep, diverse, and qualified pool of instructors, focusing on areas of high demand and anticipated growth.

3. Monitor and support efforts to ensure instructor availability aligns with program schedules and requirements, minimizing gaps in coverage.

4. Partner with Portfolio Directors to assess and address gaps in instructor expertise or availability, facilitating timely recruitment efforts and onboarding processes.

5. Collaborate with human resources and academic personnel to streamline instructor recruitment, ensuring compliance with institutional hiring practices and policies.

6. Mentor Portfolio Directors for successful onboarding, development, and review of instructors and staff.

7. Provide professional development opportunities to enhance academic staff effectiveness.

8. Conduct performance evaluations and provide feedback to direct reports (Portfolio Directors and Director of Program Operations), recognizing excellence and SMART goals.

20%

Student Support & Engagement

1. Collaborate with enrollment and student services and academic advising to ensure comprehensive support services to students from academic affairs perspective.

2. Foster a learner-centered approach, building opportunities for learner success, retention, professional outcomes, and certificate graduation.

3. When appropriate, address learner concerns, ensure fair and consistent academic policies, and support academic integrity.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Master's Degree

Masters degree in education, business administration, or related area and / or equivalent experience and training

Required

And

PhD

Doctorate or terminal degree in education, business administration, or related area and / or equivalent experience and training

Preferred

8 - 10 years

Career progression and experience in continuing and / or higher education administration, business administration, and / or academic program management.

Required

Demonstrated leadership experience in managing educational or academic programs, preferably with a focus on strategic growth, portfolio management, and instructor recruitment.

Required

Strong understanding of curriculum development, instructional design, program assessment, and staff development.

Required

Expertise in developing and implementing KPIs, tracking performance, and holding direct reports accountable for results, including instructor recruitment targets.

Required

Excellent interpersonal communication and presentation skills with the ability to collaborate effectively with diverse stakeholders including instructors, staff, students, and external partners.

Required

Proven ability to lead, inspire, and develop a high-performing team.

Required

Advanced project management skills with the ability to prioritize tasks, meet deadlines, and adapt to changing needs.

Required

Ability to provide visionary leadership, guiding long-term strategic growth, portfolio development, and instructor recruitment.

Required

High proficiency in leveraging data to inform decisions and drive program enhancements;

Required

Demonstrated commitment to diversity, equity, and inclusion in all aspects of program management and instructor recruitment.

Required

Highly knowledgeable of accreditation standards, regulatory compliance, and best practices in higher education.

Required

Demonstrate a commitment to professional growth and staying current in the fields of higher education, continuing education, adult learing, and academic affairs.

Required

Demonstrated experience and ability to provide strategic direction and implement change in a complex organizational environment with strong analytical and problem-solving abilities.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Non-University Setting(s)

Location:

UCLA Downtown 433 S. Spring Street Los Angeles, CA 90013

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.