Blank Assistant 1

BLANK AST 1 (004724)

UCPath Position ID: TBD_2304

Position Description History/Status

Approved Date:

10/15/2024 5:53:11 PM

Date Last Edited:

10/15/2024 5:53:08 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1130O

Organization:

HENRY SAMUELI SCHOOL ENGR & APPL SCIENCE

Division Code:

1131D

Division:

ENGINEERING & APPLIED SCIEN DIV        

Department:

013000 - CHEMICAL AND BIOMOLECULAR ENGINEERING

Position Details

UCPath Position Number:

TBD_2304

Position Description ID

231506

UC Payroll Title:

BLANK AST 1 (004724)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

CX: Clerical & Allied Services

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40056514

Reports to Payroll Title:

ADMIN SUPV 1

UCPath Department Head Position Number:

40037325

Department Head Payroll Title:

Department Chair

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

The Blank Assistant 1 will provide essential support to the department by assisting with various administrative functions that contribute to the overall efficiency of operations. This entry-level position focuses on delivering administrative assistance to the Chair and MSO, handling communication, and supporting departmental activities. The role is ideal for an organized and detail-oriented individual who is eager to learn and grow in a supportive environment.

Administrative Support

1. Assist in the preparation and organization of departmental events, seminars, and meetings.

2. Provide support for faculty and student travel arrangements as needed.

3. Answer department phones, provide information, and direct callers to appropriate staff/faculty.

4. Greet and direct guests and visitors to the appropriate individual or office.

5. Maintain copy/fax machine, service calls, and supplies.

6. Assist in scheduling and maintaining department conference rooms, ensuring that rooms are clean and equipment is functional.

7. Distribute mail and packages to faculty, staff, and students.

50%

Key Requests and Documentation

Assist with key requests and documentation of key assignments.

25%

Parking Coordination

Serve as the department's Parking Coordinator.

25%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Preferred

High School Diploma

or equivalent combination of education and experience

Required

Strong organizational and communication skills

Required

Strong organizational and communication skills

Required

Ability to work collaboratively within a team environment

Required

Attention to detail and a commitment to maintaining confidentiality

Required

Eagerness to learn and develop administrative skills

Required

Ability to work collaboratively within a team environment

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

COVID and Flu Vaccinations: The position is subject to providing evidence of inoculation.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Boelter Hall 5531

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.