Lighting and Projections Supervisor 

THEATER PROD SPEC 4 (006146)

UCPath Position ID: TBD_1798

Position Description History/Status

Approved Date:

9/19/2024 4:08:21 PM

Date Last Edited:

9/19/2024 4:08:17 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1220O

Organization:

SCHOOL OF THEATER, FILM & TELEVISION   

Division Code:

1221D

Division:

THEATER, FILM & TV DIV                 

Department:

046600 - THEATER

Position Details

UCPath Position Number:

TBD_1798

Position Description ID

216418

UC Payroll Title:

THEATER PROD SPEC 4 (006146)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 21

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40043186

Reports to Payroll Title:

THEATRICAL PROD SUPV 2

UCPath Department Head Position Number:

40819204

Department Head Payroll Title:

ADMIN SUPV 2 GF

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

Under the supervision of the Director of Production, the Lighting Supervisor works in association with the Lighting Design Faculty, the Technical Director, and other managers in the Department of Theater in the planning, coordination, and supervision of all technical elements as it relates to electrics and projections. Overall responsibilities include installation, use, strike, maintenance, and acquisition of theatrical lighting and projection equipment and supplies for all Department of Theater activities including academic productions, Department events, venue rentals, and contracted projects. Provide supervision and management services for theater rentals and non-academic projects. Manage and maintain associated lighting equipment and facilities for use by students and all users of the Department's performance venues at a level consistent with professional standards. Train and supervise teaching assistants, students and technicians and assist teaching assistants with the student labs.

We are committed to bringing world-class university research to the grand challenges facing the world of theater and performance today by fostering an ever-diversifying community of playwrights, designers, directors, scholars, and performers. Through deep engagement with the changing landscape of contemporary performance, diverse and dynamic faculty leadership, and creative collaboration across the campus and Los Angeles’ communities, UCLA Theater showcases the future of performance.

Management 1

In cooperation with student designers, faculty design advisors and production management, supervise and coordinate student crews during the process of implementing student and guest lighting designs including hanging, mounting, rigging, circuiting, focusing, coloring and striking equipment for productions. Train users on the proper operation and application of all lighting equipment. 1. In association with design supervisors, coordinate and conduct training sessions for designers to aid them in understanding the design applications of each piece of lighting equipment.  2. Assist lighting designers with selection and location of equipment appropriate to their design objectives.

60%

Management 2

3. Based on designers' light plots, determine the equipment needs for each production and schedule equipment usage to minimize conflicts between productions. 4. In association with production management, lighting designer, faculty design supervisor, associated faculty, teaching assistant and production staff, schedule load-in times and focus sessions. 5. In association with appropriate production personnel, load-in, connect, test and strike production lighting equipment for each production. 6. In association with lighting designer, faculty design supervisor and lighting class instructor coordinate and supervise the work of students during load-in, focus and strike of lighting equipment.

0%

Management 3

7. Design and wire practical electrical and lighting devices for productions. 8. In association with production managers and lighting designers, schedule and conduct equipment operation orientation sessions for board operators and appropriate running crew. 9. Prepare, maintain and distribute accurate lists of departmental lighting equipment inventories. 10. Maintain a supply and distribute copies of operation manuals and instruction sheets for all equipment. 11 In association with faculty, assist in formation and execution of lighting class agenda. Provide input and expertise to classroom lighting lab sessions.

0%

Maintenance 1

Manage, repair and maintain lighting equipment including control consoles, dimmers, lighting fixtures, special effect instrumentation, video projectors, color scrollers, foggers, strobes, automated light fixtures and control and cables. 1. Perform routine cleaning, maintenance, alignment and operation checks and adjustments to keep all equipment operating according to manufacturers' specifications. 2. Perform routine operational checks of control. 3. Identify, locate and repair electronic and mechanical faults in lighting equipment and perform subsequent adjustments to ensure that equipment is operating according to manufacturers' specifications.

20%

Maintenance 2

4. Make arrangements for outside repair of lighting equipment when necessary. This includes obtaining repair authorizations, contacting vendors and arranging for transportation of equipment as appropriate. 5. Maintain updated equipment service manuals, parts lists, vendor lists, catalogs, operation manuals and repair and service records. 6. Monitor and maintain a functional stock of spare parts for theatrical lighting equipment. Requisition and place orders for spare parts. 7. Maintain lighting equipment storage and repair areas in a neat and organized state. 8. Research options and make recommendations for the purchase and rental of lighting equipment appropriate to the facility and individual productions.

0%

Maintenance 3

9 Maintain an overview of current developing trends in lighting technology and in conjunction with the Director of Production, consult and provide information on new equipment purchases as needed.

10 Monitor and maintain all Department personnel lifts.

0%

Resource Management 1

Supervise the use of Department facilities and equipment for various campus and public events. 1. In association with Event Manager, ascertain the technical and operational requirements of incoming events through meetings with Department staff and event organizers and submitted technical specification documents. 2. Make recommendations for equipment and labor resources for each event as required by event organizers and the Department of Theater. 3. Participate with other Theater Production staff members in the cultivation and hiring of casual staff employees.

10%

Resource Management 2

4. Secure and supervise the appropriate technical labor force necessary for each event. 5. Plan and supervise the use of the facility and equipment for load-in, rehearsal, performance, and strike of each event. 6. Monitor all lighting related labor and supply costs for each event and provide final report for billing purposes upon the completion of each event.

0%

Inventory Management

Maintain a working inventory of consumable production lighting supplies. Organize and maintain the storage areas to be clean and functional. 1. Monitor inventory. 2. Maintain current catalogs, vendor lists and parts lists. 3. Requisition and place orders for production and stock lighting equipment and supplies. 4. Rotate perishable supplies per manufacturer's recommendations. 5. Distribute supplies and complete and file recharge sheets as needed.

10%

As Needed

1. In association with designated staff, install permanently mounted lighting equipment. 2. Other related tasks as required by supervisor. Related tasks will include but not be limited to assisting in the installation and strike of theatrical audio equipment, and construction, moving and rigging of theatrical scenery and properties.

0%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Bachelor's degree in related area and/or equivalent experience/training

Required

Skill in reading, understanding and using light plots, instrument schedules, hook-ups and manufacturers maintenance manuals.

Required

Skill in the use of electronic test equipment including oscilloscopes, volt meters and continuity testers.

Required

Knowledge of the use and applications of general lighting equipment including control consoles, dimmers, power distribution equipment, lighting fixtures and intelligent lighting equipment.

Required

Knowledge of the principles of lighting design and electricity as applied to theatrical lighting systems.

Required

Ability to effectively communicate the use and applications of lighting equipment to people with various amounts of related previous knowledge.

Required

Ability to learn the use and applications of new lighting equipment.

Required

Ability to effectively communicate with production staff, faculty, staff, students and vendors.

Required

Knowledge of the operation of theatrical productions and inter-relationships between the various disciplines.

Required

Ability to work as part of a cooperative production team and perform all functions in accordance with the time constraints and multiple demands created by the production schedule

Required

Ability and willingness to work flexible hours as required by the production schedule.

Required

Ability to track inventories, maintain equipment documentation and distribute this information to those who need it in a timely manner as required by the production program. Ability to schedule equipment usage.

Preferred

Knowledge and skill in the use of ETC, Strand and other computer control consoles.

Required

Ability to use PC to perform word processing, record keeping functions and cue sheet tracking functions. Knowledge of Microsoft Word and Excel. Skill in using AutoCAD and/or VectorWorks and Lightwright software to read, generate and modify light plots, instrument schedules and related paperwork.

Preferred

Ability to work safely at considerable heights such as stage grids and platforms including the use of ladders, lifts and scaffolds.

Required

Working knowledge of safety precautions necessary when working with ladders, stages, scaffolds lifts and appropriate forms of fall protection.

Required

Demonstrate pride, professionalism and commitment to excellence. Ability to effectively perform duties and tasks in a no smoking environment.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Macgowen Hall

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

X

Other Physical Requirements

If "Physical requirements other" was selected above, please explain (e.g., ability to differentiate color):

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.