Project and Policy Analyst 1

PROJECT POLICY ANL 1 (007396)

UCPath Position ID: TBD_1341

Position Description History/Status

Approved Date:

7/9/2024 11:59:27 AM

Date Last Edited:

7/9/2024 11:59:23 AM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1160O

Organization:

ANDERSON SCHOOL OF MANAGEMENT          

Division Code:

1161D

Division:

MANAGEMENT DIV                         

Department:

030000 - ANDERSON GRAD SCH OF MANAGEMENT

Position Details

UCPath Position Number:

TBD_1341

Position Description ID

213986

UC Payroll Title:

PROJECT POLICY ANL 1 (007396)

Business Title:

Project and Policy Analyst 1

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 18

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

0.42

SUPERVISION

UCPath Reports to Position Number:

40047868

Reports to Payroll Title:

ACAD PRG MGT OFCR 3

UCPath Department Head Position Number:

40043791

Department Head Payroll Title:

PROF-AY-B/E/E

CLOSE SUPERVISION - Indicates that the incumbent is assigned duties according to specific procedures. Work is checked frequently, and in addition there may be formal training.

POSITION SUMMARY

The Program Specialist for the Riordan Programs will have the responsibility of assisting  with the coordination of our newly established Alumni Association and Riordan MBA Fellows cohort, an program designed  to promote business school awarness among first generation, under-represented college graduates. She/he will evaluate processes (quality of implementation) to determine the effectiveness of Alumni Association and business school application prep series, identify potential challenges and barriers to program implementation, and solicit suggestions for improvement. Administer and develop pre/post surveys to measure the immediate effectiveness of the one-week summer session as well as the longer-term effectiveness. Assist with recruitment and outreach to reach target number of program participants. Develop mentor assessments and provide formative and quality feedback on the virtual mentorship component through the post-program surveys, as well as through informal interviews with participating students and mentors on an ongoing basis. Working on the Riordan Recorder for Riordan MBA Fellow Participants.

The Riordan Programs provide leadership and management training to diverse individuals all over the country. The Scholars Program, College-to-Career Program and MBA Fellows Program develop tomorrow's leaders by providing a transformational experience through the use of mentors, educational workshops and community service.

Project Management

 A1. Implement the virtual mentoring program A2. Assist and develop alumni relations A3. Assist with alumni and mba fellow initiatives  A4. Provide support, career and graduate school guidance to first generation college students. 

35%

Research & Evaluations

 B1. Develop and Implement research and evaluations for the Riordan Programs B2. Develop session surveys to assess effectiveness of programs. B3. Compose letters and other documents as needed. B4. Assisting in the managing update to date marketing materials for Riordan MBA Fellows B5. Provide support to the Executive Director and Staff, including preparation and compilation of materials used to present about Riordan MBA Fellows in meetings and conferences B6. Grant writing and fundraising for Riordan MBA Fellows. 

35%

Operations

C1. Tracking alumni for Riordan Scholars, College to Career and Riordan MBA Fellows Program. C2. Work in conjunction with staff to resolve problems and ensure smooth running of events and programs C3. Work in conjunction with staff to maintain accurate databases and outreach of current participants, alumni, corporate sponsor and partners, college contacts and advisory board C4. Manage mentor performance standards, policies and procedures.

30%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Bachelor's degree in a related field; or an equivalent combination of education and experience.

Required

Volunteer

Experience working and training volunteers. Demonstrated ability to build cooperative, effective relationships with volunteers in a volunteer-driven organization. Responding to volunteer inquiries.

Required

Interpersonal Skills

Strong interpersonal skills to work effectively with foundations, administrators and funding agency personnel. Ability to work as part of a team toward a common goal. 

Required

Skills in prioritizing numerous tasks to maintain organization and efficiency in completing work in a timely manner.

Required

Strong verbal and written communications skills.

Required

Experience with evaluations, assessments and program surveys.

Required

Experience working with diverse and under-served populations, particularly with college students.

Required

Ability to keep confidential and privileged information.

Required

Ability to do research quickly and to use contact management databases.

Required

Demonstrated initiative and proactive approach.

Required

Skill and resourcefulness in using references to gather needed information to complete projects.

Required

Ability to maintain composure and productivity despite multiple deadlines, frequent interruptions, and distractions and competing priorities.

Required

Ability to gather information necessary for resolving questions and solving problems.

Required

Knowledge of regulations regarding contract and grant administration.

Required

Ability to develop materials to present on the Riordan Program at conferences and meetings.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Anderson F205

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.