Costume Studio Supervisor

THEATRICAL PROD SUPV 1 (006140)

UCPath Position ID: TBD_1303

Position Description History/Status

Approved Date:

4/11/2025 12:10:47 PM

Date Last Edited:

4/11/2025 12:10:44 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1220O

Organization:

SCHOOL OF THEATER, FILM & TELEVISION

Division Code:

1221D

Division:

THEATER, FILM & TV DIV

Department:

046600 - THEATER

Position Details

UCPath Position Number:

TBD_1303

Position Description ID

213542

UC Payroll Title:

THEATRICAL PROD SUPV 1 (006140)

Business Title:

Costume Studio Supervisor

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 20

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

C: Supervisor - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

0.75

SUPERVISION

UCPath Reports to Position Number:

40043186

Reports to Payroll Title:

THEATRICAL PROD SUPV 2

UCPath Department Head Position Number:

40051196

Department Head Payroll Title:

Chair, Theater

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

6316

Prin Wardrobe Tech

10

6317

Sr Wardrobe Tech

10

POSITION SUMMARY

Under the direction of the Director of Production, the Costume Studio Supervisor oversees the planning, preparation, and execution of costumes for departmental productions. Work includes extensive collaboration and consultation with faculty advisor and student costume designers to ensure designs are successfully translated, realized, and executed as fully as possible. Creates, oversees, and manages costume creation and labor schedules for each production. Coordinates the scheduling of all measurements and fittings. Manages budgets for general studio area, labor, and individual productions. Purchases general studio and show specific materials and supplies. Hires and supervises career, limited, and student employees. Oversees students participating in labs and production classes. Maintains costume area equipment and inventory. Responsible for use of safe practices in the costume studio.

We are committed to bringing world-class university research to the grand challenges facing the world of theater and performance today by fostering an ever-diversifying community of playwrights, designers, directors, scholars, and performers. Through deep engagement with the changing landscape of contemporary performance, diverse and dynamic faculty leadership, and creative collaboration across the campus and Los Angeles’ communities, UCLA Theater showcases the future of performance.

Administration A1

1 Organize, structure and facilitate the costume production department in support of the costume design program. 2  Interface with departmental faculty and staff to continually evaluate and improve the physical facility and working environment. Work to bring focus and identity to the needs of the costume area.  Advocate for the needs of the costume department. 3 Maintain necessary paperwork for the costume studio such as production recharges, deed of gift, costume rentals, allotment of dressing rooms, inventory and purchases. 4 Establish a regular maintenance schedule of all costume studio facilities, equipment, stock and related work areas complying with all EH & S standards and regulations. 5 Submit maintenance requests. 6 Read all the plays being produced.

50%

Administration A2

7 Develop schedules for each production including design due dates, workshop construction timelines, measurements, fitting schedules and material acquisition time frames. 8 Coordinate with costume studio staff to manage calendars for each  staff member. 9 Coordinates weekly costume studio staff meetings and daily meetings with costume design students in production. 10 Attends Theater Production Staff Meetings, Production Meetings, and Production Design Developmental Meetings.  

11 Coordinates preliminary and final sign off meetings with faculty advisors and student designers to review the feasibility and functionality of the costume designs. 12 Create forms for actors in productions to respond to regarding  measurement info, costume fitting preferences, and dressing room  preferences.

0%

Administration A3

13 Coordinate and schedule all measurement sessions and costume  fittings with the actors. 14 Attend dress rehearsals. 15 Interface with Faculty on non-production projects i.e. Design Showcase West. 16 Coordinate with the Director of Production dressing room assignments for department productions and rentals. 17 Organize and conduct the annual student costume studio orientation and studio meet and greet. 18 Update and maintain the costume studio handbook with the participation of the Costume Studio Staff. 19 Acquire all machinery, equipment, materials, and supplies for the costume studio, laundry room, dye room, department productions, and fabrication in coordination with the input and research from the costume studio staff.

0%

Supervision B1

1 Supervises, oversees and trains staff, over hires, teaching assistants and students in fabrication and installation of theatrical production elements from design, construction, alteration, purchase, and rental of costumes for the design and design specification provided by theatrical designers. Assign tasks and establish work schedules. 2 Supervises and trains staff and students in safe use, proper handling, and maintenance of all machinery, power and hand tools, and other shop and theater equipment in accordance with federal, state, OSHA, and Cal/OSHA guidelines and regulations. 3 Trains and supervises students in lab classes in conjunction with the Costume Staff and Teaching Assistants for that class.

30%

Supervistion B2

4 Work closely with students in the production planning of the department by maintaining show schedules and following through on each of the show deadlines. 5 Coordinate daily oversight with students regarding costume budgets on productions. Work with Director of Production on any issues.

6 Oversees qualitative work standards for all projects. 7  Oversees production costume fittings assisting drapers and students designers as needed. 8 Assigns production projects to the costume studio staff inclusive of costume creation, modification and alteration. 9 Guides projects assigned to the costume design team in consultation with the faculty advisor. 10 Identifies and resolves work flow problems.

0%

Supervision B3

11 Conducts annual performance reviews for career costume staff. 12 Resolves personnel issues and takes corrective action in accordance with applicable policies, procedures and collective bargaining agreements. 13 Conduct hiring process in coordination with the Direction of Production.

0%

Financial C1

1 Allocate and monitor costume stock, materials, and maintenance budgets. Work with costume studio staff to find ways to efficiently use existing resources. Prepare cost estimates and monitor expenditures and purchasing records to ensure compliance with approved budgets.2 Maintain all records regarding inventory, forms, financial transactions, rentals, and purchases.  3 Manage all invoices for the costume studio and coordinate payment through Purchase Order, Pro Card transactions, or with Production Services Manager. 4 Make all online purchases for the costume design teams on each production. Manage all of the paperwork necessary to process those purchases as directed by Purchasing. 5 Assist Faculty with classroom purchasing as needed.

20%

Financial C2

6 Supervise student designers purchasing needs and coordinate allocation of petty cash to designers. Help designers prepare receipts and paperwork for submission to reconcile petty cash allocations.

0%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's degree in related area and/or equivalent experience/training.

Required

Costume Experience in a University, educational and/or professional Theater environment.

Required

Demonstrated strong working knowledge of all areas of theater costume production-construction, patterning, draping, fitting, dyeing, millinery, and costume props.

Required

Mastery level in planning construction schedule for all costumes, and costume properties, to meet production deadlines imposed by the production calendar.

Required

Thorough knowledge and working experience in theater costume production, organization, and supervision including professional experience in a variety of theater organizations.

Required

Strong skill and experience in planning, tracking, and managing costume production budgets. Ability to project production needs for simultaneous and overlapping productions.

Required

Mastery level in planning construction schedule for all costumes, and costume properties, to meet production deadlines imposed by the production calendar. Thorough knowledge and working experience in theater costume production, organization, and supervision including professional experience.

Required

Demonstrated knowledge of fabrics (i.e. vintage garments) and their uses including cleaning and care as well as costume history.

Required

Skill in basic construction for hand and machine sewing (both home and industrial sewing machines), as well as overlock machines, industrial irons, dye vats, etc.

Required

Demonstrated strong working knowledge of all areas of theater costume production-construction, patterning, draping, fitting, dyeing, millinery, and costume props.

Required

General knowledge of related outside theatrical supply, costume rental and fabric vendor services, invoicing and delivery policies.

Required

Strong organizational skills as well as verbal and interpersonal communication skills to communicate complex instructions and information.

Required

Supervisory skills-ability to train and supervise variety of technicians at both staff and student levels.

Required

Strong knowledge of general, OSHA and EH&S safety regulations. OSHA 10-hour training certification.

Required

Strong skill and experience in planning, tracking, and managing costume production budgets. Ability to project production needs for simultaneous and overlapping productions.

Required

Excellent skills in interpreting designs, drawings, and written communication for formulating accurate design needs.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Other University Setting(s)

Location:

Macgowen Hall

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

X

Other Environmental Requirements

chemicals used to dye or clean costumes

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.