Assistant Coach

COACH AST 3 (005115)

UCPath Position ID: MI-DPT374500-JC005115-PD231980

Position Description History/Status

Approved Date:

12/12/2024 8:04:33 PM

Date Last Edited:

12/12/2024 8:04:28 PM

Last Action Effective Date:

12/12/2024

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6000O

Organization:

INTERCOLLEGIATE ATHLETICS

Division Code:

5501D

Division:

INTERCOLLEGIATE ATHLETICS

Department:

374500 - INTERCOLLEGIATE ATHLETICS

Position Details

UCPath Position Number:

MI-DPT374500-JC005115-PD231980

Position Description ID

231980

UC Payroll Title:

COACH AST 3 (005115)

Business Title:

Assistant Coach

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

BYA

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40713754

Reports to Payroll Title:

ATH MGR 4 PAC12

UCPath Department Head Position Number:

40713754

Department Head Payroll Title:

ATH MGR 4 PAC12

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

The Assistant Coach is responsible for supporting the planning, development, and administration of all phases of the assigned UCLA sport program. The role involves assisting with practice planning, game preparation, recruiting, administrative tasks and special projects. The Assistant Coach will be expected to demonstrate a commitment to adhering to the policies, procedures, and guidelines set forth by the University of California System, UCLA Department of Intercollegiate Athletics (DIA), the respective conference, and the NCAA.

Program Management

 • Assist in developing, planning, and managing all phases of the sport program to ensure smooth operations and alignment with the university's mission and goals.

 • Support the Head Coach in organizing practice and game schedules, as well as coordinating travel arrangements.

 • Help manage the program's budget by overseeing the procurement of supplies and equipment as directed by the Head Coach.

 • Provide supervision and training for managers and support staff, helping to ensure successful execution of program activities.

 • Promote an atmosphere of compliance and assist in monitoring the conduct of student-athletes to ensure adherence to policies.

30%

Recruitment and Selection

 • Assist in recruiting, selecting, and developing student-athletes who meet UCLA's academic and athletic standards.

 • Implement and maintain a structured recruiting process, ensuring compliance with recruitment policies and regulations.

 • Attend recruiting events, maintain contact with prospective student-athletes, and manage recruiting databases. Collaborate with assigned Compliance staff members and Sport Administrator as needed

20%

Student-Athlete Development

 • Support the academic and personal development of student-athletes, fostering an environment that prioritizes their educational goals.

 • Provide guidance and mentorship to help student-athletes succeed in both the classroom and the competitive arena.

 • Assist in developing training programs and practice sessions that contribute to the overall development of the student-athletes.

20%

Public Relations and Fundraising

 • Engage in public relations, fundraising, and promotional activities to support the sport program.

 • Build positive relationships with donors, sponsors, and external stakeholders in collaboration with the University Development staff.

15%

Administration and Supervision

 • Attend departmental meetings and engage in collaborative efforts with other university units to support program goals.

 • Assist in supervising operational staff and other assigned personnel, providing orientation, training, and day-to-day performance management as needed.

10%

Rules Compliance

 • Comply with all Federal, State, University and Department requirements established pursuant to Title IX, including the mandatory reporting requirements for a “Responsible Employee.”

 • The DIA is governed by the NCAA, Big Ten Conference, Mountain Pacific Sports Federation and University of California System.  The incumbent is required to comply with the applicable rules, regulations and policies of those organizations.

    ◦ Review and retain all rules compliance disseminated by the DIA Compliance office.

    ◦ Report all NCAA and conference violations.

    ◦ Sign the annual NCAA Certification of Compliance form.

    ◦ Complete the Athletically-Related Income form annually.

    ◦ Comply with California State Child Abuse & Neglect Reporting Act (CANRA) Law and adhere to mandatory reporting guidelines.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor’s degree from an accredited university.

Preferred

3-5 years demonstrated coaching experience at the Division I level.

Preferred

Demonstrated experience with fiscal management and budgeting.

Required

Must possess and maintain current certifications in first aid, CPR, and AED use.

Proof of certifications must be provided within 30 days after employment. Duties will be limited until certifications are submitted.

Required

Proven ability to assist in recruiting, developing, and training elite athletes at the collegiate level.

Required

Strong communication skills with the ability to work effectively with student-athletes, administrators, peers, and the general public.

Required

Commitment to fostering a culture of diversity, equity, and inclusion within the program.

Required

Demonstrated understanding of the responsibilities associated with coaching in a Division I program and the ability to communicate effectively with student-athletes.

Required

Knowledge of NCAA Division I rules and regulations and a proven record of compliance.

Required

Ability and willingness to adhere to UCLA's policies regarding fiscal responsibility, ethical conduct, and compliance with university standards.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

10%

Ability to travel for team competitions and team activities as needed.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

JD MOrgan Center. Los Angeles, CA 90095

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 2: Position in which required tasks normally do not involve exposure to blood, body fluids or tissues, but may require performing unplanned Classification 1 tasks. In these jobs the normal work performance involves no exposure to blood, body fluids, or tissues. However, exposure or potential exposure may be required as a condition of employment.