Accounting Analyst

GEN ACCOUNTANT 2 (007736)

UCPath Position ID: MI-DPT319200-JC007736-PD167771

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1139772

Approved Date:

1/27/2025 10:27:49 AM

Date Last Edited:

1/27/2025 10:27:45 AM

Last Action Effective Date:

7/1/2023

Organization Details

Business Unit (Location):

LACMP

Organization Code:

5000O

Organization:

ADMINISTRATIVE VICE CHANCELLOR

Division Code:

5901D

Division:

ADMINISTRATION

Department:

319200 - LUSKIN CONFERENCE CENTER

Position Details

UCPath Position Number:

MI-DPT319200-JC007736-PD167771

Position Description ID

167771

UC Payroll Title:

GEN ACCOUNTANT 2 (007736)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 19

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40069488

Reports to Payroll Title:

ACCOUNTING SUPV 1

UCPath Department Head Position Number:

40040346

Department Head Payroll Title:

ADMIN MGR 2

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

The Accounting Analyst's general responsibilities include contributing to the financial reporting of the department, reconciliation of UCLA Hospitality accounts, and providing the appropriate audits to ensure the hotel's daily cash handling operation complies with the University's policies and procedures and any other duties as assigned. The incumbent analyzes in-house accounting systems and develops new applications using Access, Excel, QDB, SQL, Microsoft Oracle Hyperion, OPERA, and Essbase. The Accounting Analyst will also support all accounting staff including, accounts payable, accounts receivable, cashier, and night audit in the absence of the Sr. Accounting Manager.

The Luskin Conference Center (LCC) is a 300,000-square-foot, 7-story property on the UCLA campus. The LCC is comprised of 254 guest rooms, approximately 25,000 square feet of meeting space, a 160-seat restaurant, a fitness center, and a business center. The LCC is an academic meeting and conference destination supporting UCLA's education and research mission.

The Luskin Conference Center is a no-tipping environment.

Financial Reporting & Analysis

 • Download and analyze monthly statements to prepare monthly variance reports for the Sr. Accounting manager's approval

 • Assist in the preparation of the annual operating budget for UCLA Hospitality properties and provide analytical support during budget reviews to identify cost-saving and productivity opportunities for property managers

 • Reconcile monthly departmental transaction databases to departmental monthly operating statements

 • Review and distribute computerized labor analyses, detail misc. income statements, and supplemental expense reports

 • Analyze accounting tasks by researching and determining which manual applications can be converted to automated systems

 • Assist the Senior Accounting Manager with high-level data analysis for Campus projects e.g. Ascend 2.0

50%

Financial Systems

 • Ensure the verification of authenticity of all invoices, delivery verification, and departmental approval to reconciliation with BruinBuy in preparation for processing by UCLA Accounts Payable

 • Maintain the database for all auxiliary ledgers and Oracle financial systems e.g. Hyperion

 • Ensure accuracy of data interfacing between different financial systems e.g. Delphi, Opera, Micros. Act as liaison between the department and IT to ensure accurate mapping

 • Use the Hyperion database system to build custom report templates for P&Ls, budgets, expense tracking, and ad hoc reporting for the Senior Accounting Manager

 • Utilize window-based programs including Excel, Word, PowerPoint, Kronos (payroll system), online training programs, online office supplies at an expert level to prepare statistical documents, payroll, reports, and correspondences

30%

Accounting Principles

 • Assist in the maintenance of software systems that coincide with University and GAAP (General Accepted Accounting Practices) standards of audit integrity

 • Assist the Sr Accounting Manager with updating the monthly expense forecast report

 • Assist the Senior Accounting Manager in the maintenance of acceptable accounting practices and procedures following LCC, UCLA, and H&H policies and procedures, and generally accepted accounting practices

 • Prepare and initiate directives, regulations, and other instructions as requested by the Sr. Accounting Manager for issuance

20%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Working knowledge of general accounting principles and systems, GAAP (Generally Accepted Accounting Practices) standards, and auditing procedures

Required

Analytical skills to anticipate potential problems or sensitive situations, recognize relevant factors and present viable alternatives or solutions

Required

Proficient skills using standard business software (e.g. Microsoft Office Suite), property management software, hospitality sales software, business analytics tools (e.g. Essbase/SmartView), and accounting and finance systems

Required

Skill in writing grammatically correct business English, such as reports, memos, and other routine correspondence

Required

Working knowledge of internal cash handling and controls

Required

Experience maintaining a high productivity standard within a broad scope of responsibility despite frequent interruptions, changing priorities, changes in workload, and competing requirements. Ability to complete a large volume of diverse tasks efficiently, meeting established deadlines

Required

Detailed knowledge of analyzing and refining information and presenting it in a summary manner to management

Required

Ability to operate independently and exercise good judgment

Required

Highly developed interpersonal communication skills including political acumen, social perceptiveness, and the ability to engage with diverse populations in a respectful and culturally responsive manner

Required

Ability to plan, budget and control costs

Required

Skill in typing and operating a 10-key adding machine by touch and with speed and accuracy

Required

Ability to work in an environment handling sensitive and confidential material

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Must be available to work varying schedules, including evenings, weekends, holidays, and overtime during critical times based on departmental needs

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Luskin Conference Center

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.