REAL ESTATE OFFICER

REAL ESTATE OFCR 3 (005677)

UCPath Position ID: MI-DPT318600-JC005677-PD168483

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1106719

Approved Date:

7/21/2025 11:12:45 AM

Date Last Edited:

7/21/2025 11:12:42 AM

Last Action Effective Date:

9/1/2021

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6400O

Organization:

VICE CHANCELLOR/CHIEF FINANCIAL OFFICER

Division Code:

6455D

Division:

REAL ESTATE SERVICES

Department:

318600 - UCLA REAL ESTATE

Position Details

UCPath Position Number:

MI-DPT318600-JC005677-PD168483

Position Description ID

168483

UC Payroll Title:

REAL ESTATE OFCR 3 (005677)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 23

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40056483

Reports to Payroll Title:

REAL ESTATE MGR 1

UCPath Department Head Position Number:

40053216

Department Head Payroll Title:

REAL ESTATE MGR 3

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

Performs lease negotiation and documentation functions for University leased and owned properties.  Negotiates and prepares off-campus leases, including such tasks as securing letters of commitment; works with brokers to locate suitable spaces; coordinates University compliance requirements; reviews comparable rates; prepares letters of intent, proposals, occupancy agreements, and lease documents, including negotiating and drafting lease language ; coordinates document review with Office of the President as needed. Attends construction meetings and resolves construction punch list issues as needed; interfaces with landlords regarding lease enforcement issues; reviews and approves brokers' commissions; and assists the Director and Associate Director of Real Estate with special projects, such as acquisitions, dispositions and financial analyses

UCLA Real Estate provides cost-effective professional real estate services for UCLA entities, whih are continually improved in order to exceed the expectations of our customers and to fulfill our fuduciary responsibilites to the University.  We assist campus users with off-campus leasing and real estate agreements, third party agreements for on-campus space and coordinate purchases and sales of real property.  We also provide lease administration for our off-campus leases.

Negotiation and Preparation of Off-Campus Leases

Negotiation and Preparation of Off-Campus Leases  a.Secure letter of commitment from department requesting lease.(E) b.Contact area landlords or work with brokers to locate suitable space for department's requirements.(E) c.Coordinate EIC, seismic report, ADA review, and other compliance requirements. d.Secure comparable rates.(E) e.Prepare letter of intent.(E) f.Negotiate lease language and prepare lease documents. (E) g.Coordinate lease form approval with Office of the President.(E) h.Coordinate lease execution.(E) i.Attend construction meetings and resolve punch list issues with tenants and follow up with landlord on outstanding issues.(E) j.Work with landlords/lease administrators on lease enforcement and other issues.(E)  k.Interface with landlords concerning lease enforcement issues.(E) l.Review and approve brokers' commissions and negotiate departmental fees in lieu of commission with brokers and landlords.(E)

70%

Special Projects

Special Projects   a.Assist with acquisitions and dispositions.(E) b.Prepare financial analyses as needed.(M) c.Assist the Director and Associate Director with other special projects, as needed.(M)

30%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area and/or equivalent combination of education and experience/training

Required

Knowledge and understanding of basic real estate law concerning commercial leases. Demonstrated ability to negotiate the terms and language of commercial leases (office, medical retail and/or industrial.)

Required

Knowledge and understanding of sound business practices and procedures.

Required

Demonstrated interpersonal and communication skills.

Required

Demonstrated analytical and decision-making skills.

Required

Demonstrated ability to resolve disputes.

Required

Demonstrated ability to establish priorities and act effectively under time constraints. - Required

Required

Demonstrated skill in working independently and following through on assignments with minimal direction.

Required

Working knowledge of Microsoft Word, Outlook,  Excel,  and other spreadsheet and word processing software.

Required

Demonstrated skill in mathematical computations.

Required

Demonstrated attention to detail and ability to accurately document and maintain lease files.

Required

Demonstrated experience working in a corporate and/or commercial real estate environment.

Preferred

Demonstrated detailed knowledge and understanding of commercial real estate property management.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

10920 Wilshire Blvd.

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical Skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.