Construction Manager 

FAC PROJECT MGT SPEC 3 (007078)

UCPath Position ID: MI-DPT317000-JC007078-PD168411

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

603255

Approved Date:

11/20/2024 4:52:14 PM

Date Last Edited:

11/20/2024 4:52:06 PM

Last Action Effective Date:

2/1/2021

Organization Details

Business Unit (Location):

LACMP

Organization Code:

5000O

Organization:

ADMINISTRATIVE VICE CHANCELLOR         

Division Code:

5901D

Division:

ADMINISTRATION                         

Department:

317000 - ON CAMPUS HOUSING

Position Details

UCPath Position Number:

MI-DPT317000-JC007078-PD168411

Position Description ID

168411

UC Payroll Title:

FAC PROJECT MGT SPEC 3 (007078)

Business Title:

Construction Manager 

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 23

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40043705

Reports to Payroll Title:

FAC PROJECT MGT SPEC 4

UCPath Department Head Position Number:

40058377

Department Head Payroll Title:

FAC PROJECT MGR 2

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

The Construction Manager assigned to new construction, renovations, modifications, and repairs of facilities under the management of Housing & Hospitality (H&H). Major duties include identifying facility needs; developing project budget and schedule; frequent review of and travel to construction sites, requiring ability to climb ladders, walk and work in various rough graded sites, and lifting/lowering of weighted objects; diligently initiate, monitor and follow through on all construction/project related activities to ensure work adequately reflects clients' needs and is executed in a continuous, prompt manner within the project budget. Requires strong administrative, writing, and negotiation skills sufficient to take full responsibility and accountability in managing assigned projects. Expertise in building mechanical and electrical systems strongly desired.

At UCLA Housing & Hospitality (H&H), you become part of UCLA's tradition of excellence by providing quality housing, dining, and hospitality services to student-residents, faculty, staff, and campus visitors. We believe there's more to a job than simply being employed. In addition to competitive salaries and comprehensive benefits and retirement plans, H&H team members enjoy significant opportunities for professional and personal growth in a supportive work environment. No matter what your role, you will join more than 2,600+ H&H team members who understand that our motto Hospitality First! means that a warm, gracious attitude makes a difference in the lives of the people we serve.

Project Management

Assist with user groups to identify needs, requirements, and subsequent project scope of work. After considering all options for project execution, develop project planning analysis including construction needs, schedule, budget and other project specific requirements. Ensure all project activity is in accordance with governing department and University policies and procedures and ensure all actions are reflective of UCOP and Regents' guidelines. Obtain Fire Marshal, Campus Engineers, and other required agency approvals for the project. Follow UCOP Construction Management and Physical Plant Policy Guidelines, fee schedules for consultants, formal bid requirements and enforce UC contract documentation. Strictly adhere to formal delegation of authority. To minimize change orders, conduct timely, periodic review of design and construction document development to ensure work is within original project parameters and all items/issues have been addressed and resolved. Continuously maintain orderly and complete files for all assigned projects and ensure prior to project closing that all pertinent information is contained within the file. Utilize assertiveness and tact to ensure that the project proceeds in a timely fashion and work is performed as scheduled in accordance with contract documents. Recommend consultant(s) if required, negotiate respective scope of services, develop consult authorizations, agreements and related documents required for the project. Upon approval, monitor document processing to prevent project delay. Maintain and/or complete documentation as required to evaluate performance of contractors. Use Microsoft Project software to develop project schedules, monitor progress and take prompt appropriate action to ensure all schedules and budgets are met.

30%

Construction Administration

Process necessary documents, and coordinate and monitor all related activities associated with solicitation of construction bids to ensure minimal delay of project. Review construction bids and process related approval award and execution forms on accepted bid. Represent the University in its contractual obligations with consultants, inspectors, contractors, and vendors. Take lead role in promptly resolving project document related issues. Driving to various on and off campus locations, conduct daily construction site visits to review progress of work relative to construction schedule and timely resolution of any discrepancies Review inspection reports to ensure work is in accordance with contract documents and take prompt action to rectify any nonconforming or unsatisfactory work. Ensure contractor/vendor requests for payment are equitable to the actual work satisfactorily completed as of the request date. Utilize provisions within the University's agreements/contracts to ensure University's and user groups' best interests are met.

Process and maintain accurate documentation of all pertinent events with user groups, consultants, contractors and vendors, including:

- Record of daily construction site activity (daily logs).

- Contractor's adherence to construction schedule.

- Contractor's submittals processing.

- Request for Information.

- Request for Estimate.

- Change Order Request.

- Notification of non-compliance or unsatisfactory work performance.

- Notification to contractor or consultant for failure to perform in accordance with respective agreements/contract documents.

30%

Multiple Project Management

Effectively manage multiple projects of varying complexity and at different stages of completion. Maintain a master project schedule listing each assigned project with respect to milestone activities relative to a common time line, indicating a reasonable plan of execution to keep all assigned projects proceeding on schedule. Continually update master project schedule to indicate progress and activities completed. Exercise sound time management skills and control of projects. Work proactively to mitigate delays, legal confrontation, budget problems and any additional complication that jeopardizes the project or confidence of the user groups.

15%

Financial Management

Develop preliminary project budget based on relevant industry cost data, review with Director of Construction and the user groups, and secure funds. Determine if project requires plant accounting and process related forms. Review project budget at key intervals during design and construction document development phase to ensure sufficient funding to execute scope of work is available. Continuously monitor financial transactions to ensure a positive account balance is maintained at all times. Take immediate action to correct any erroneous accounting transactions that may occur on a project account.

Demonstrate full understanding of relative University accounting methodologies, systems and reports, including:

- Plant Accounts

- Purchase Requisitions

- Construction Agreements

- Consultant Agreements and Authorizations

15%

Communication

Assist H&HS departments to identify and review their projects and assist in determining feasibility, scope of work and ensure their needs and requirements are adequately addressed. Continuously and effectively communicate to user groups, Director of Housing Project Management, and other relevant individuals pertinent information and/or changes to projects as received or as occurring. Effectively communicate with user groups to ensure understanding of extent of project management services, duration of project and overall renovation process. Work closely and communicate scope of work to in-house architects and/or external consultants/engineers. Continuously and effectively communicate with user groups, consultants, Housing Maintenance managers, inspectors, contractors and vendors to ensure projects proceed on schedule and in accordance with contract documents and within budget.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

with an emphasis in construction management, engineering, planning & design or related field.

Or

High School Diploma

with equivalent years of experience

5+ years

demonstrated experience as a Construction manager or a similiar role in the construction industry.

Required

8+ years

demonstrated experience as a Construction manager or a similar role in the construction industry.

Preferred

University, college or school system experience

Preferred

California Driver's License

Current

Required

Knowledge of construction management industry standards and practices, safety standards, applicable codes and regulatory requirements including OSHA, building codes, fire codes, ADA requirements etc. Skill and knowledge in managing constructions project with emphasis on managing complex facility capital improvement projects including various project types such as tenant improvement, multifamily residential, food service equipment, mechanical replacements, and life safety systems projects. Skill and knowledge of various delivery methods including negotiated bid, lump sum, and unit price bidding.

Required

Ability to perform effectively under demanding situations with frequent interruptions, distractions and conditions and fluctuating workloads and possess and employ superior time management skills. Ability to plan and to pace work, and when required, work as necessary to ensure deadlines are met and projects overall are not jeopardized.

Required

Ability to recognize simplification or improvements in established procedures and work methods, especially for HVAC, mechanical and electrical systems. Skill in developing construction specifications and two dimensional sketches to clearly illustrate project scope of work.

Required

Ability to command a complex and continuously changing array of information and make sound judgments based on minimal information. Must have superior written and oral communication skills and be able to speak on a one-to-one basis or in small group settings, using appropriate grammar and vocabulary to convey relevant information.

Required

Ability to take independent action, demonstrates initiative, dependability, good judgment and ability to solve complex problems. Must possess strong problem solving skills and insight to mitigate problems and avoid reactive management.

Required

Ability to work independently and as part of a team. Demonstrated success in working in collaborative style, in following through with tasks and assignments with minimal direction/supervision, and in promoting a high degree of professionalism in meeting assigned responsibilities.

Required

Ability to establish and maintain cooperative working relationships with peers, department/University personnel and the public. Ability and desire to convey a positive, professional, business-like appearance and attitude to all user groups, consultants, and colleagues.

Required

Must be very organized, proactive and able to focus and be persistent in identifying and resolving problems to ensure projects and/or department's service are not jeopardized.

Required

Working knowledge and skill in interpreting construction specifications, technical drawings, construction methodology and construction scheduling techniques. Working knowledge of current construction costs as adjusted yearly. Skill in preparing itemized cost estimates for assigned work.

Required

Ability in interpreting and applying California Administrative Codes (Titles 19, 22 and 24, etc.). Proficient in using Microsoft Project, Excel, Word and Outlook.

Required

Working knowledge of Bluebeam and Acrobat. Working knowledge of USGBC's LEED Rating Systems.

Preferred

Ability to stand, walk, crawl, climb, stoop, pull and crouch for extended periods. Ability to repeatedly raise or lower objects weighing up to 25 lbs. Ability to climb ladders, stairways, hillsides, rough graded sites, work in exterior locations and in noisy, dusty and dirty conditions for extended periods to view construction areas. Ability to drive university vehicle to campus and off campus locations.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Pre-Placement Physical: Employment is contingent upon the completion of a satisfactory physical examination.

Driving Record: The position is subject to the California DMV "Pull Notice System" and continued employment is contingent upon proof of a satisfactory driving record.

Back-lifting Exam

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Housing & Hospitality

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 2: Position in which required tasks normally do not involve exposure to blood, body fluids or tissues, but may require performing unplanned Classification 1 tasks. In these jobs the normal work performance involves no exposure to blood, body fluids, or tissues. However, exposure or potential exposure may be required as a condition of employment.