Associate Athletic Director, Development

FUNDRAISER 4 (000462)

UCPath Position ID: 41184668

Position Description History/Status

Approved Date:

7/11/2025 6:03:00 PM

Date Last Edited:

7/11/2025 6:02:57 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6300O

Organization:

EXTERNAL AFFAIRS

Division Code:

6310D

Division:

EXTERNAL AFFAIRS DIV

Department:

404500 - DEVELOPMENT

Position Details

UCPath Position Number:

41184668

Position Description ID

241758

UC Payroll Title:

FUNDRAISER 4 (000462)

Business Title:

Associate Athletic Director, Development

Personnel Program

Management and Senior Professional (MSP)

Salary Grade:

Grade 25

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40065250

Reports to Payroll Title:

Fundraising Manager 3

UCPath Department Head Position Number:

40037218

Department Head Payroll Title:

VC Development & Univ Relations

DIRECTION - Indicates that the incumbent establishes procedures for attaining specific goals and objectives in a broad area of work. Only the final results of work done are typically reviewed. Incumbent typically develops procedures within the limits of established policy guidelines.

POSITION SUMMARY

UCLA's sports championship history stands out as one of the most impressive of any university.  Our student athletes perform at an elite level in their sports, studies, and public service.  As the Department of Intercollegiate Athletics (DIA)'s Associate Athletic Director, Development, you will be responsible for the implementation of a principal giving program driving revenue to meet ambitious goals in the Second Century campaign and beyond.  We encourage you to bring your fundraising expertise, strong engagement abilities and high ambitions and join us in our commitment to invest in tomorrow's champions today.

As Associate Athletic Director, Development, you will manage a portfolio of principal gift ($3M+) donors and prospects. You will develop prospect management teams of both internal and external stakeholders and influencers and co-lead principal gift strategy meetings.  As a partner with DIA, UCLA development/ External Affairs peers and leaders, and head coaches, you will build compelling cases for support around transformational gifts and deepen relationships with leadership donors and prospects. As a valued member of our team, you will be supported by leadership and will receive the tools and inspiration to advance your career and make significant achievements as part of our environment of excellence.  We offer staff many professional growth opportunities at UCLA.

Principal Gift Program Management

1. Implement a principal gift program including the development of a playbook/portfolio to share and educate frontline fundraising team.

2. Develop compelling vision statements and cases for support around endowment and capital needs.

3. In partnership with prospect research identify and refine principal gift prospect list and fold into portfolios.

4. Manage a personal portfolio of principal gifts donors modeling cultivation and engagement strategies and successful solicitation.

5. Partner with Sr. Director, Stewardship to develop custom stewardship plans for principal gift donors and 1919 Society recognition level donors

6. Build trusted relationships with head coaches and educate them on the value of coach engagement around principal giving.

70%

7. Lead Principal Gift strategy meetings setting a cadence, identifying participants, and KPI’s.

8. Collaborate with Champion of Westwood, Women in Philanthropy, UCLA Foundation and other affinity groups to drive high level philanthropic support.

9. Maintain a high volume of donor activity to meet/exceed metrics for contacts, visits, solicitations and dollars raised.

0%

Donor Acquisition and Business Development

1. Discover, cultivate and solicit high-capacity UCLA-affiliated individuals, foundations and other organizations/entities as appropriate.

2. Build a network of professional advisors developing trusted relationships leading to introductions, referrals, and integrating UCLA into philanthropic strategies and goals.

3. Work with volunteer committees and relevant organizations to identify potential supporters for Athletics and develop strategies to engage those individuals, corporations, and foundations.

4. Expand Athletics philanthropic reach by implementing a geographic approach.

15%

Campaign Planning and Execution

1. Expand UCLA Athletics’ reach nationally leveraging the excitement around campaign and Big 10 opportunities.

2. Identify and shape campaign naming opportunities.

3. Develop a gift chart and associated metrics supporting campaign revenue goals.

4. Identify collaborations that could drive large campaign solicitations.

10%

Rules Compliance

The DIA is governed by the NCAA, BIG Ten, and the University of California.  As an employee of the DIA, incumbent is required to comply with the applicable rules, regulations and policies of those organizations.

1. Remain current with and abide by the rules and regulations of the NCAA, Big Ten, University, and DIA.

2. Review and retain all rules compliance documentation disseminated by the DIA Compliance office as it relates to changes and updates to, and rulings on the current rules and regulations.

3. Report all NCAA/Big Ten violations per DIA policy.

4. Consult with DIA Compliance Administrative Staff regarding any rules and regulations in question.

5. Attend training classes as necessary.

5%

6. Complete the annual Athletically Related Income form as required per department policy.

7. Comply with all Federal, State, University and Department requirements established pursuant to Title IX, including the mandatory reporting requirements for a "Responsible Employee."

8. Comply with California State Child Abuse & Neglect Reporting Act (CANRA) Law and adhere to mandatory reporting guidelines.

0%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Preferred

Minimum ten years of progressively responsible fundraising experience, preferably in intercollegiate athletics fundraising

and/or prior professional experience in a related field such as sales, marketing or business development.

Required

Experience in and strong documented record of gifts solicited and closed in the special, major and principal gifts range and/or solicitations of a similar nature, level and complexity.

Required

Prior experince in and/or ability to

develop sophisticated strategies in planning, implementing and administering principal gift solicitations or other solicitations of a similar nature, level and complexity.

Required

Experience with Boards and volunteer and campaign committees.

Required

Strong knowledge of the principles and practices of principal gift fundraising at a major research university or institution of equal complexity.

Required

Strong and broad knowledge of planned giving mechanisms.

Required

Demonstrated knowledge of critical issues in collegiate athletics and familiarity with terminology associated with athletics fundraising.

Required

Understanding of the unique role of collegiate athletics in a large university, and how to communicate that in a comprehensive campaign.

Required

Strong communication skills to express both orally and in writing, the mission of the University and the fundraising goals of the campus, especially as they relate to campaign priorities and the Department of Athletics.

Required

Strong written communication skills and experience developing proposals and giving persuasive presentations.

Required

Interpersonal skills to build relationships and work harmoniously with a wide variety of internal/external constituents.

Required

Collaborative skills and experience engaging and bringing key stakeholders – athletic directors, chief executives, donors, leadership volunteers, board members, coaches, etc. -  into the cultivation, solicitation, and stewardship process.

Required

Ability to be proactive, work independently and accept responsibility; adept at establishing priorities and managing workflow to fulfill objectives and meet goals according to deadlines in a fast-paced environment under minimal supervision.

Required

Impeccable integrity and discretion in dealing with donors, and other stakeholders/constituents and in the handling and maintenance of confidential donor files/information.

Required

Engaged, focused and goal oriented with a high level of initiative and energy; resilient with ability to maintain an optimistic outlook.

Required

Proficiency in Microsoft programs is required as is familiarity with CRM platforms and other applications, programs and databases as needed with a willingness to learn new technologies.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

Ability to travel as needed.

Ability to work evenings and/or weekends as needed.

Required

Ability to adhere to and comply with NCAA, Big Ten and University rules and regulations or equivalent compliance experience.

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Morgan Center

Standing/Walking

X

Sitting

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical Skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.