Training & Compliance Coordinator

TRAINER 2 (004162)

UCPath Position ID: 41170250

Position Description History/Status

Approved Date:

5/14/2025 2:26:08 PM

Date Last Edited:

5/14/2025 2:25:19 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

5000O

Organization:

ADMINISTRATIVE VICE CHANCELLOR

Division Code:

5901D

Division:

ADMINISTRATION

Department:

316500 - OFFICE OF RESIDENTIAL LIFE (AVC)

Position Details

UCPath Position Number:

41170250

Position Description ID

238344

UC Payroll Title:

TRAINER 2 (004162)

Business Title:

Training & Compliance Coordinator

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 20

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40051631

Reports to Payroll Title:

ADMIN OFCR 3

UCPath Department Head Position Number:

40908611

Department Head Payroll Title:

STDT LIFE DEV MGR 2

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

The Training Coordinator plans, implements, and collaborates on training and development initiatives for Residential Life student and professional staff. The position works under general supervision of the Assistant Director for Organizational Development and receives general instructions regarding on-going training work, with detailed instructions provided on new training projects, assignments and initiatives. The incumbent works collaboratively with a variety of stakeholders to conduct year-round training and development programs that engage, prepare, educate, and inspire a diverse workforce of roughly 100 professional employees and 600 student team members. Continued employment contingent upon completion of satisfactory background investigation.

As a pivotal member of UCLA Student Affairs, you'll ignite the Bruin spirit and contribute to a vibrant community that champions academic success and holistic development. UCLA Student Affairs is the backbone of the Bruin journey, supporting students from admission to graduation and beyond. Engage in a role that spans personal growth, academic success, and community enrichment, connecting students with a wealth of resources and opportunities. Here, you're not just part of a team; you're part of the UCLA legacy. Join us in shaping the future of UCLA, where every day you'll make a difference in the lives of our students and the broader Bruin family.

We invite you to apply to be part of a dynamic team in a supportive environment where you can use your organizational and interpersonal skills and attention to detail to enhance the overall effectiveness and employee engagement in the Student Affairs organization. While you may not meet 100% of this job’s qualifications, if much of this job and qualifications describe you, then you are highly encouraged to apply.

Planning &

Designing Training

Programs Support

Organize and assist in the development of educational content for a variety of learning platforms (in-person, virtual, asynchronous). Arrange for resources and attendance necessary to conduct future trainings & development initiatives, such as participant invitations and scheduling. Plan activities, discussions, and experiences, and develop written/graphic materials to achieve learning outcomes. Develop training program recommendations that are responsive to feedback and assessed needs.

50%

Administration,

Coordination, and

Collaboration

Collaborate with a diverse organization community, communicating appropriately with a variety of stakeholders. Exercise judgment within defined procedures and practices to determine appropriate actions. Participate in and at times lead meetings to discuss, plan, and debrief training & development programs. Use technology to prepare, upload, track, organize, and distribute a variety of documents and data. Gather and analyze training resource data. Collaborate to monitor training results through assessment. Maintain and analyze records of training attendance and attainment, and communicate needs and recommendations with learners and supervisors. Apply organization policies, procedures and programs in addressing needs for the coordination of trainings and related programs.

30%

Presenting &

Implementing

Training Programs

Involve in conducting employee training & development programs for large audiences of 5-500 attendees, including live, in-person, virtual, hybrid, and recorded formats according to procedures. Present material through multiple modalities to appeal to a variety of learning styles and learning differences. Facilitate lectures and workshops, and collaborate with others to engage colleagues and campus partners in facilitation. Coordinate day-of logistics for training events, responding to expected and unexpected factors to optimize learning and engagement. Prepare and provide learning materials and logistical considerations such as refreshments. Accommodate requested and anticipated accessibility needs.

10%

Supervision and

Advising

Direct/advise and motivate student workers to support in training-related tasks and programs. Hire, train, and supervise student employees, if applicable. Advise others on how to plan and implement trainings according to best practices and utilizing organizational resources.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's degree in related area and/or equivalent experience/training

Required

2+ Years

experience working and/or living in a college or university residence hall.

Preferred

Knowledge of learning and development field and instructional methods.

Required

Ability to present written and verbal information to a variety of stakeholders including students and staff.

Required

Interpersonal skills to work and collaborate with a diverse body of students, staff, faculty, administrators, and community members in a multifaceted professional environment.

Required

Demonstrated understanding of current best practices for Equity, Diversity, and Inclusion (EDI) with proven ability to facilitate discussions on EDI topics across diverse groups. Comfort in addressing sensitive subjects and adapting training approaches to varied audiences.

Required

Ability to interpret policies, procedures, and regulations, and analyze information to determine compliance, select a course of action, and escalate when appropriate.

Required

Ability to organize and prioritize work assignments in a manner that reflects their importance.

Required

Skill in identifying, analyzing and resolving problems that require both independent thought and action and resourcefulness in consulting others as appropriate.

Required

Ability to multitask and work under pressure in a multifaceted environment with rapidly changing or augmented assignments and concurrent multiple projects.

Required

Proficiency in Microsoft and Google Suites; familiarity with presentation and collaboration software.

Required

Familiarity with software used for creating and distributing asynchronous training materials (such as Canva, Adobe Suite, Articulate, Canvas/BruinLearn)

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Bradley Hall

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical Skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.