Assistant Athletic Director, Development

FUNDRAISING MGR 1 (000464)

UCPath Position ID: 41160893

Position Description History/Status

Approved Date:

4/15/2025 6:45:17 PM

Date Last Edited:

4/15/2025 6:45:14 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6300O

Organization:

EXTERNAL AFFAIRS

Division Code:

6310D

Division:

EXTERNAL AFFAIRS DIV

Department:

404500 - DEVELOPMENT

Position Details

UCPath Position Number:

41160893

Position Description ID

238148

UC Payroll Title:

FUNDRAISING MGR 1 (000464)

Business Title:

Assistant Athletic Director, Development

Personnel Program

Management and Senior Professional (MSP)

Salary Grade:

Grade 26

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

A: Manager - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40065250

Reports to Payroll Title:

Fundraising Mgr 3

UCPath Department Head Position Number:

40037218

Department Head Payroll Title:

VC Dev & Univ Rels

GENERAL DIRECTION - Indicates that the incumbent receives guidance in terms of broad goals and overall objectives and is responsible for establishing the methods to attain them. Generally the incumbent is in charge of an area of work, and typically formulates policy for this area but does not necessarily have final authority for approving policy.

000462

Fundraiser 4

3.0

007547

Fundraiser 3

3.0

POSITION SUMMARY

UCLA's sports championship history stands out as one of the most impressive of any university.  Our student athletes perform at an elite level in their sports, studies, and public service.  As the Department of Intercollegiate Athletics (DIA)'s Assistant Athletic Director, Development, you will work in close partnership with the Executive Senior Associate Athletic Officer/Chief Development Officer, manage the UCLA Athletics major/principal gifts team and will provide oversight of the Wooden Athletic Fund annual giving program. We encourage you join us in our commitment to invest in tomorrow's champions today. This position is a remarkable opportunity to bring your athletic fundraising expertise, zest for driving results and strong constituent engagement abilities to UCLA's extraordinary program.  

As the Assistant Athletic Director, Development, you will develops and drive strategies to achieve fundraising goals with a focus on major gifts ($100,000+) and an emphasis on principal gifts ($3,000,000+). You will manage a portfolio of major and principal level donors and prospects. You will develop and build meaningful relationships with internal and external stakeholders to maximize alignment with institutional strategic goals and philanthropic support for those goals. In this vital role, you will collaborate with DIA and campus wide leadership and head coaches to build compelling cases for support around transformational gifts and deepen relationships with leadership donors and prospects. In addition, you will lead a team of fundraising professionals, providing strategic leadership, mentorship, professional development efforts and holding accountable to fundraiser activity metrics. As our Assistant Athletic Director, Development, you will also lead internal development team meetings. As a valued member of our team, you will be provided with the guidance, inspiration and resources to excel.

**Please note, this position will be required to initially be on-site with the option of working remotely a designated number of days at a later date/time.**

Major/Principal Gifts Fundraising & Stewardship

1. In partnership with Exec. Senior Associate AD/CDO formulate/implement a major/principal gifts program.

2. Lead efforts to ensure efficient marketing of program to potential new donors. Discover potential new donors by identifying through referrals from current donors, leadership volunteers, introductions at events, campus partners, and other avenues.

3. Evaluate current population of season ticket holders/WAF donors; focus on top three levels of annual donors ($30,000 to $100,000+ annually)/evaluate which donors capable of making major gifts of $100,000+ and principal gifts of $3,000,000+ to cultivate /solicit.

4. Build a portfolio of a designated number of major/principal gift donors/prospects maintaining active awareness at all stages of cultivation, solicitation, and stewardship.

60%

5. Contribute to development of complex cultivation and solicitation strategies for major and principal gift prospects. 

6. Partner with Exec. Senior Associate AD/CDO and Director of NIL Operations to develop NIL strategy.

7. Collaborate with Development Research Office to execute major and principal prospect and donor research.

8. Work with other development officers on campus to identify prospects for athletics. As appropriate, work closely with development officers in other areas to ensure coordinated efforts for prospects with multiple interests. Contribute to development of complex cultivation and solicitation strategies for these prospects. 

0%

9. Support Executive Senior Associate AD, CDO in coaching and providing professional development opportunities for development staff as appropriate.

10. Meet or exceed personal, team, and department metrics for contacts, visits/meetings, solicitations and dollars raised.

11. In collaboration with Sr. Director Stewardship, devise and implement a stewardship program assuring regular contact with prospects and donors through various stewardship and cultivation messaging, activities and events.

0%

Program Management & Planning

1. Collaboratively assess, establish and articulate long-range goals/objectives that reflect funding priorities to increase support for athletics including major/principal/planned gifts, endowments, special/capital projects.

2. Prepare annual operating plan to facilitate achievement of annual fund and major/principal giving goals/objectives; consider department financial needs, programmatic objectives, market feasibility for private funding of various program components, ability of the development office to fulfill the expectations of sources of private funding.  

3. In consultation with Exec. Senior Associate Athletic Director, conduct annual review of results; determine program strengths/weaknesses and modify plans/strategies accordingly.

4. Provide budget management.

20%

5. Provide broad oversight of Wooden Athletic Fund annual giving; guide Director of Development, Annual Giving and Growth on renewal/acquisition strategies; provide oversight and guidance on pipeline development.

6. Evaluate progress toward annual giving goals/objectives including efforts via direct-mail solicitations, telemarketing, and personal solicitations/events.

7. Create/collaborate on reports on giving efforts at all levels to identify/upgrade donors; support overall philanthropic goals of athletics through devising/implementing effective communications strategies.

8. Serve as a campus liaison to represent Athletics to all constituencies; convey accomplishments and priorities of Athletics to encourage and increase giving propensity.

0%

Staff Management/ Supervision

1. Directly supervise professional and support staff providing leadership, guidance and supervision of daily activities as needed.

2. Provide strategic direction and goal setting for direct reports and support development opportunities for frontline fundraisers.

3. Conduct annual performance reviews and provide regular feedback on staff performance, addressing issues and providing appropriate training to enable success.

4. Ensure team accountability to meet individual/department metrics and productivity goals.

15%

Rules Compliance

1. Remain current with and abide by the rules and regulations of the NCAA, Big Ten, University, and DIA.

2. Review and retain all rules compliance documentation disseminated by the DIA Compliance office as it relates to changes and updates to, and rulings on the current rules and regulations.

3. Report all NCAA/Big Ten violations per DIA policy.

4. Consult with DIA Compliance Administrative Staff regarding any rules and regulations in question.

5. Attend training classes as necessary.

6. Complete the annual Athletically Related Income form as required per department policy.

5%

7. Comply with all Federal, State, University and Department requirements established pursuant to Title IX, including the mandatory reporting requirements for a "Responsible Employee."

8. Comply with California State Child Abuse & Neglect Reporting Act (CANRA) Law and adhere to mandatory reporting guidelines.

0%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Master's Degree

Preferred

Minimum of seven years of experience and progressive responsibility as a professional development officer with a minimum of four years in collegiate athletics fundraising.

Required

Progressively responsible experience in the design, implementation and management of complex development or comparable programs including the ability to envision and articulate future direction.

Required

Experience/expertise in developing successful cultivation and solicitation strategies with

demonstrated success soliciting/closing high-level major gifts and/or prior experience with solicitations of a similar nature, level and complexity.

Required

Proven management, administrative and supervisory experience with ability to lead high functioning teams

that meet or exceed goals; demonstrated ability to motivate, coach, and contribute to the culture and model the values of UCLA.

Required

Experience in the planning and execution of large scale campaigns.

Preferred

Volunteer management experience.

Preferred

Demonstrated knowledge of critical issues in collegiate athletics and familiarity with terminology associated with athletics, fundraising, and ticketing.

Required

Working knowledge of the principles and practices of major gift fundraising and various planned giving mechanisms at a major research university of institution of equal complexity.

Required

Strong communication skills to express orally and in writing the mission of the University, the fundraising goals of the campus and the agenda of the UCLA Intercollegiate Athletic Department.

Required

Strong written communication skills and experience developing proposals and giving persuasive presentations.

Required

Interpersonal skills to build relationships and work harmoniously with a wide variety of internal/external constituents.

Required

Collaborative skills and experience engaging and bringing key stakeholders – athletic directors, chief executives, leadership volunteers, board members, coaches, etc. -  into the cultivation, solicitation, and stewardship process.

Required

Impeccable integrity and discretion in dealing with donors and other stakeholders/constituents and in the handling and maintenance of confidential donor files/information.

Required

Strong strategic thinking skills aligned with the ability to implement and follow through; ability to be proactive, work independently and accept responsibility; adept at establishing priorities and managing workflow to fulfill objectives and meet goals according to deadlines in a fast-paced environment under minimal supervision.

Required

Ability to adhere to and comply with NCAA, Big Ten and University rules and regulations; or equivalent compliance experience.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

Ability to travel as needed.

Ability to work evenings and/or weekends as needed.

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

JD Morgan Center

Standing/Walking

X

Sitting

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical Skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.