Assistant Director of Graduate Studies

STDT SVC ADVISOR 3 (004575)

UCPath Position ID: 41152024

Position Description History/Status

Approved Date:

5/19/2025 6:39:37 PM

Date Last Edited:

5/19/2025 6:39:31 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1140O

Organization:

SCHOOL OF LAW

Division Code:

1141D

Division:

LAW DIV

Department:

025000 - LAW

Position Details

UCPath Position Number:

41152024

Position Description ID

233817

UC Payroll Title:

STDT SVC ADVISOR 3 (004575)

Business Title:

Assistant Director of Graduate Studies

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 19

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40330002

Reports to Payroll Title:

ACADEMIC ADMINISTRATOR VII

UCPath Department Head Position Number:

40040696

Department Head Payroll Title:

DEAN

DIRECTION - Indicates that the incumbent establishes procedures for attaining specific goals and objectives in a broad area of work. Only the final results of work done are typically reviewed. Incumbent typically develops procedures within the limits of established policy guidelines.

POSITION SUMMARY

The Graduate Studies Assistant Director (AD) conducts direct outreach to qualified applicants and supports incoming and current students for the UCLA School of Law master's degree programs. The AD will be assigned to work for the Master of Legal Studies program (MLS), the Executive Education program, or for both programs. Responsibilities include conducting and coordinating recruiting and providing support to current, former, incoming, and prospective students on a wide variety of academic, professional, and non-academic matters. The AD will lead the social media presence of both programs and create digital assets used in marketing.  The AD will represent the program(s) at receptions and recruiting events nationally and internationally; give presentations about the programs, the Law School, and the application process; lead information sessions for admitted and prospective students; and complete other tasks necessary to support the programs as directed by the directors of the two programs. 

Recruitment

1) Effectively nurture prospective students from initial contact, through application. Answer all questions and facilitate the application process for qualified leads. (E) 2) Communicate with prospective students through calls, emails, online sessions, and by representing the law school at graduate school fairs, self-organized events, and industry conferences. (E) 3) Facilitate and lead information sessions. (E) 4) Effectively deploy our CRM for recruiting of students. (E) 5) Create data reports on prospective students and applications. (E) 6) Conduct applicant interviews. (E) 7) Travel and represent the school at events nationally and/or internationally. (E) 8) Facilitate the use of current and former students in recruitment. (E) 9) Conduct research on peer school programs. (E) 10) Work in coordination with Law School, UCLA Graduate Division, and university administrative departments to help ease the transition for admitted students. (E) 11) Assist international applicants by coordinating university resources for visas, travel, and accommodations. (E)

70%

Marketing and Social Media

1) Plan out material for MLS and Executive Education social media platforms. (E)

2) Create material and make posts for MLS and Executive Education social media platforms. (E)

3) Create digital assets for use in marketing campaigns and websites for the MLS and Executive Education programs. (E)

20%

Student Services

1) Assist in planning and executing admit days and orientation programs for incoming students. (E) 2) Plan and execute social and networking events. (E) 3) Assist new students with the enrollment process and help them become familiar with University systems. (E)

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in a related area and/or equivalent combination of education and experience/training

Required

Juris Doctor (JD) Degree

or Bachelor’s of Law (LLB) Degree

Preferred

Experience recruiting students for educational programs.

Preferred

Experience providing student services in a higher education setting.

Preferred

Experience with student advising, preferably in a higher educational setting.

Required

Skill in listening perceptively, conveying understanding, establishing rapport, gaining trust, and motivating others.

Required

Ability to work with and communicate effectively and diplomatically with applicants, students, alumni, faculty, administrators, and staff with a variety of backgrounds.

Required

Skill in setting priorities which accurately reflect the relative importance of goals and job responsibilities and adjusting the priorities as needed.

Required

Ability to work under pressures of peak season of activity, frequent interruptions and distractions, and emotional tensions of law students and applicants.

Required

Effective oral and written communication skills.

Required

Ability to work well both independently and collaboratively within a fast-paced team environment.

Required

An entrepreneurial spirit and enjoyment of strategizing about program growth while maintaining excellence.

Required

An ability to respond nimbly to a rapidly evolving educational landscape.

Required

A deep interest in and appreciation of students coming from a broad range of international and professional backgrounds.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

10%

Domestic Travel

10%

International Travel

Evening and/or weekend work.

Required

Ability to maintain confidentiality.

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

UCLA Dodd Hall

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.