Fund Accountant

GEN ACCOUNTANT 3 (007735)

UCPath Position ID: 41142753

Position Description History/Status

Approved Date:

3/12/2025 8:59:33 AM

Date Last Edited:

3/12/2025 8:59:24 AM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6300O

Organization:

EXTERNAL AFFAIRS

Division Code:

6310D

Division:

EXTERNAL AFFAIRS DIV

Department:

401500 - ADVANCEMENT SERVICES

Position Details

UCPath Position Number:

41142753

Position Description ID

233174

UC Payroll Title:

GEN ACCOUNTANT 3 (007735)

Business Title:

Fund Accountant

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 21

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40047101

Reports to Payroll Title:

Financial Analysis Mgr 2

UCPath Department Head Position Number:

40053713

Department Head Payroll Title:

Financial Analysis Mgr 3

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

Advance your accounting career as the Fund Accountant for UCLA's Foundation Financial Services team where you will oversee control, budgeting, accounting, reporting and risk management for the UCLA Foundation.  Reporting to the Controller, UCLA Foundation, your work will include fund accounting, planned giving accounting and control, general accounting, audit, accounts payable, accounts/pledges receivable, asset management, internal controls, investment accounting and control and special projects. As part of the External Affairs, Advancement Services organization, UCLA's Foundation Financial Services team is an internal service group that coordinates and performs vital financial and accounting services for all campus departments as well as UCLA constituents.  This team facilitates and supports a broad range of its constituents' activities through a variety of value-added services, including fund accounting and other finance related functions.

In this role, you will create a system of checks and balances, provide segregation of duties, as well as oversee all the closing activities performed within the group.  As our Fund Accountant, you will provide guidance for the development and implementation of policy and systems utilized by the group to insure compliance with accounting regulations and Campus policies; recommend and implement process improvements; and will maintain and promote effective working relationships with campus counterparts in General Accounting and UCOP's Accounting team.  As our Fund Accountant, you will also oversee the accounting, and preparation of the year-end audited financial statements for the UCLA Foundation and the UCLA Alumni Association (AA). This is a great opportunity to expand your accounting expertise and knowledge as part of a driven team dedicated to the accuracy and high level of standards our team shares in the vital work we do.  As a valued member of our team, you will receive the guidance, inspiration and tools to excel as part of many opportunities for professional growth we offer staff at UCLA.

**Please note, this is a REMOTE/HYBRID position.**

Control and Ancillary Accounting Services

1. Develop, implement and maintain accounting policies/ procedures that: ensure compliance with the Regents’ Policy on Campus Foundations, Alumni Association and Support Groups, and related policies/administrative guidelines; balance customer service with prudent business practice; comply with generally accepted accounting principles (GAAP), including the American Institute of Certified Public Accountants (AICPA) Guidelines for College and Universities and Government Accounting Standards Board guidelines (GASB) and reporting guidelines prescribed by the University of California Office of the President (UCOP); safeguard Foundation assets ensuring proper authorization, segregation of duties, reconciliation, validations and review.

70%

2. Oversee accounting of $6 billion+ in assets including all Foundation investment portfolios: endowed, (EIP), unendowed (UIP), planned giving and other investment pools, separately held assets/insurance policies.

3. Manage  a diverse portfolio of planned giving programs including gift annuities, life estate gift annuities, life estates, trusts, unitrusts, pooled income funds, donor advised funds and other outside trusts.

4. Manage other Foundation Assets including pledges currently valued in excess of $550 million; accounts receivable, notes receivable, real estate and other assets.

5. Manage Foundation liabilities including accounts payable, depository liabilities and annuities payable and deferred revenues.

0%

6. Manage the Foundation’s annual external/internal audits; interact with Audit partner/others to ensure that financial statements are presented fairly, in accordance with GAAP and GASB.

7. Define/lead implementation of new processes to ensure all work is performed efficiently and in compliance with US GAAP and GASB accounting standards.

8. Ensure compliance with SAS 112 for documentation and review of internal controls.

9. Oversee the Monetary Transfer of Funds process that sends gift funding from the UCLA Foundation to campus; lead project team charged with automating transfer of funds for current expenditure funds and quarterly endowment payout.

0%

10. Manage the UCLA Foundation’s financial fund accounting systems: Microsoft Dynamics and Fundriver; oversee access security/access rights for users; serve as Nextec liaison.

11. Assist with enhancements projects for reporting gift data to campus users; participate in campus committees/projects, where applicable, to ensure the UCLA Foundation’s functionality and reporting needs are met.

12. Oversee quarter-end close and endowment allocation process.

0%

Operations Planning and Risk Management

1. Assist in developing strategic plans, goals and objectives that support the mission of UCLA External Affairs.

2. Set/evaluate the achievement of, and progress toward, departmental and unit goals and objectives.

3. Maintain an understanding of the Foundation’s internal and external risk environment and identifying, monitoring, responding to, controlling and communicating events affecting the Foundation.

30%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in accounting or related/equivalent field

Required

A minimum of three years of progressive accounting experience is required with a minimum of five years preferred.

Required

Demonstrated experience with booking journal entries and preparing account reconciliations.

Required

CPA

Preferred

Organized and detail-oriented with a strong ability to perform duties with high degree of accuracy, working effectively under conditions of frequent interruptions, fluctuating workloads, and changing priorities.

Required

Advanced knowledge of generally accepted accounting principles (GASB or FASB).

Required

Ability to read and interpret legal documents in order to determine appropriate accounting treatment.

Required

Skill in handling a high volume of financial transactions, ensuring accuracy, reliability, and timeliness with strong data management and financial analysis skills.

Required

Demonstrated skill and judgment to handle confidential and sensitive financial information with discretion; strong ability to evaluate, identify and resolve issues.

Required

Advanced computer proficiency and technical skills including accounting systems and Microsoft Office suite of applications (Excel, Word, etc.).

Required

Ability to communicate clearly and concisely to convey information to donors, staff, administrators, auditors, and development officers. Skill in writing concise, logical, grammatically correct business correspondence and financial reports.

Required

Interpersonal skills to interact effectively and diplomatically with campus administrators and external constituents; ability to establish and maintain positive and cooperative working relationships with co-workers and other campus staff.

Required

Flexible and collaborative with a proven ability to work effectively both independently and as part of a team. 

Required

Results oriented with a strong sense of urgency relating to task completion; able to meet deadlines and handle multiple tasks simultaneously as well as learn new tasks and grasp new concepts in a quick and efficient manner.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Ability to work evenings and/or weekends as needed to meet deadlines.

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Non-University Setting(s)

Location:

Wilshire Glendon offices

Standing/Walking

X

Sitting

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical Skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.