CARE-PD Analyst

PROJECT POLICY ANL 2 (007397)

UCPath Position ID: 41124258

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1131991

Approved Date:

1/24/2025 3:05:54 PM

Date Last Edited:

1/24/2025 3:05:50 PM

Last Action Effective Date:

3/13/2024

Organization Details

Business Unit (Location):

LACMP

Organization Code:

2100O

Organization:

DENTISTRY

Division Code:

2110D

Division:

CLINICAL

Department:

135000 - DENTISTRY

Position Details

UCPath Position Number:

41124258

Position Description ID

170961

UC Payroll Title:

PROJECT POLICY ANL 2 (007397)

Business Title:

CARE-PD Analyst

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 19

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40055716

Reports to Payroll Title:

PROF-HCOMP

UCPath Department Head Position Number:

40061708

Department Head Payroll Title:

DEAN

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

Under the general and direct supervision of the Project Director, this full time Community Access Reach & Education in Pediatric Dentistry (CARE-PD) Analyst is responsible for the day-to-day project management, high-level outreach, and implementation of technical health systems solutions. The successful candidate will have three main duties:

(1) CARE-PD Post-Doctoral Residency Program;

(2) Research Projects; and

(3) Outreach and Management Duties.

As part of the CARE-PD Post-Doctoral Residency Program: Analyst will develop, maintain, and update program website; work closely with the CARE-PD program manager to create and distribute quarterly schedules of didactic courses and clinic sessions.

As part of the Research Projects: Analyst will develop monthly data reports from electronic health records for resident's performance evaluation; utilize quality improvement methodology to improve CAMBRA utilization in pediatric dental clinics; and conduct literature reviews, as well as draft and edit publications and science reports. Outreach and Management duties include providing support to the Program Directors and Program Manager for all aspects of the CARE-PD program. This will include conducting literature searches and preparing didactic materials for syllabi, managing website information, managing all aspects of scheduling and correspondence, collecting data for program evaluation, evaluating community activities.

UCLA School of Dentistry- Aspiring to be a community of faculty, staff, students and patients, where a sense of belonging and respect is felt by all, is a culture that’s deeply ingrained into our daily actions. And encouraging an environment of engagement and productive dialogue helps to foster our core values of compassion, tolerance, and mutual respect.

CARE-PD & POST

DOCTORAL

RESIDENCY

PROGRAMS

1. Monitor implementation of New Innovations/MedHub software including adding relevant coursework and evaluations for the residency program. And maintaining weekly schedules up to date.

2. Ensure uclachatpd.org online platform is up to date and reflects current progress of study activities. Work in conjunction with Project Manager in developing, maintaining, and updating website.

3. Manage the Community Health Worker’s curriculum and modules through online platforms.

4. Collaborate with PI to create and distribute quarterly schedules of CARE-PD didactic courses and Infant Oral Care Program (IOCP) clinic sessions. Oversee shared and independent academic courses among the three programs.

5. Develop and implement the quarterly resident evaluation of faculty, and semi-annual faculty evaluation of residents.

6. Support the post-doctoral residency program.

40%

OUTREACH &

MANAGEMEN

1. Data collection for program evaluation using Excel.

2. Coordinate outreach efforts for events such as Give Kids A Smile at nearby community and health centers.

3. Develop, produce, maintain and update a variety of maps, drawings, plans and other graphic representations.

4. Perform detail analysis and incorporate maps, charts, data files, spreadsheet data, documentation and texts into reports.

5. Perform other duties and special projects as assigned.

30%

RESEARCH

PROJECTS

1. Develop and analyze data reports from electronic health records for resident performance evaluation and quality improvement activities. Review and summarize CAMBRA reports from Dental Residents.

2. Manage submission process for research publications.

3. Conduct literature reviews as needed.

4. Work on evaluation plan and implementation; Collect evaluation data for reports.

5. Closely track and support residents in IRB process and research timeline.

30%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Bachelor's Degree in related area and/or equivalent experience

Required

Or

Master's Degree

Master's Degree in related area and/or equivalent experience

Preferred

Minimum 5 years in health

related field.

Developing health education curricula, conducting health education and outreach, planning and executive events, and/or community outreach services, especially with children, patients with special need

Required

General knowledge of the UCLA Academic Personnel Policies, forms and procedures.

Preferred

Demonstrated project management skills and excellent organizational skills. Must be able to perform and prioritize multiple simultaneous tasks efficiently and manage conflicting and changing priorities and deadlines under minimal supervision. Able to anticipate information needed by others as as situations and projects develop and exercise sound judgment.

Required

Must have strong interpersonal skills and the ability to work effectively and diplomatically with a wide range of people at various organizational levels inside and outside the School (faculty, staff, residents, students, community partners, etc.).

Required

Ability to handle confidential information sensitively and appropriately, such as research participants files.

Required

Ability to work independently and as a productive team member in varied activities and projects.

Required

Demonstrated leadership, project management, and problem resolution skills.

Required

Demonstrated capacity to build working relationships and effective collaborations with diverse professional, institutional, and community leadership/partner organizations and policy makers.

Required

Proficiency in MS Office (particularly MS Word, Excel and PowerPoint).

Required

Knowledge and understanding of systems and public/private sector health organizations in LA County.

Required

Excellent oral communications and writing skills. Experience writing reports and summarizing research and/or project performance.

Required

Skills in other language, such as Spanish.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

TB Test: Continued employment is contingent upon the completion of a satisfactory TB test.

COVID and Flu Vaccinations: The position is subject to providing evidence of inoculation.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

Willingness to work alternative hours as needed such as evenings and/or weekends to accommodate events, meetings, or conferences held outside of regular work hours or to meet deadlines.

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

School of Dentistry

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.