Radio Project Assistant

MUSEUM SCI AST (009724)

UCPath Position ID: 41107643

Position Description History/Status

Approved Date:

7/8/2024 6:15:14 PM

Date Last Edited:

7/8/2024 6:14:59 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

8300O

Organization:

UNIVERSITY LIBRARY                     

Division Code:

8310D

Division:

UNIV LIBRARY DIV                       

Department:

046100 - FILM & TV ARCHIVE

Position Details

UCPath Position Number:

41107643

Position Description ID

213351

UC Payroll Title:

MUSEUM SCI AST (009724)

Business Title:

Radio Project Assistant

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

RX: Research Support Professionals

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

4 - Staff: Limited

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

41045603

Reports to Payroll Title:

PROJECT POLICY ANL 3

UCPath Department Head Position Number:

40061941

Department Head Payroll Title:

ADMIN MGR 2

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

Working under the direction of the Film and Television Archive Radio Project Manager, the Radio Project Assistant [RPA] is responsible for data entry, photography, labeling, rehousing, retrieval, and re-shelving of archival radio discs for the purposes of collection management and discovery. The RPA will photograph each radio disc, log basic information on a per-disc basis, and perform basic data entry tasks for inventory and collection control in various internal databases and spreadsheets. Additionally, the RPA will rehouse discs in new archival sleeves and boxes, and label and return items to specific shelf locations. The RPA will also retrieve discs for photography from vaults to organize/prepare physical materials for efficient, expedient throughput on a daily basis. In collaboration with the Radio Project Manager and Collection Services Staff, RPA will assist in keeping work and staging areas and radio vaults organized, including re-vaulting items to shelves. Additionally,  RPA will assist in data entry quality control reviews, in updating records for accuracy, and in providing project information for narrative and metric reports.

UCLA Film & Television Archive, a department of the UCLA Library, collects moving images as works of art and as social and historical documents, restores and preserves moving images for current and future generations, curates collections, programs, and events using moving images to advance knowledge, and provides access to moving images for purposes of research, education, and enjoyment. The Archive's collections consist of over 500,000 holdings dating from the dawn of cinema to the present and cover a broad spectrum of content from major Hollywood studios films and network television shows to independent productions and news footage.

Digital Photography and Organization  

1. Prepare and organize archival radio discs for photography.

2. Photograph radio discs and sleeves using mounted digital camera and lighting equipment.

3. Organize and export photos via internal software program and databases.

50%

Archival Processing and Inventory Control

1. Rehouse disc recordings in archival sleeves.

2. Adhere barcodes and manage location inventory data for discs.

3. Organize and export photos via internal software programs and databases.

4. Retrieve, shelve, re-organize, and re-order physical discs in collection work areas and vaults. 

30%

Data Entry and Quality Control

1. Input basic inventory metadata into photo management system, collection databases, and spreadsheets.

2. Scan barcodes, link digital images to assigned physical disks, ensuring accuracy. 

3. Review quality of data entry and metadata text created by Optical Character Recognition (OCR); make corrects as required.

15%

Research and Communications

1. Assists Radio Project Manager to research compile project metrics for reporting purposes. 

2. Assists Radio Project Manager to update workflow, SOP, and troubleshooting documentation for use on Confluence and internal reporting.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Bachelor's degree in related area and/ or equivalent experience/ training

Required

Master's Degree

Master's degree in Library or Information Science or related field, or relevant experience

Preferred

Experience working in a moving image archive, film library, or similar organization

Required

Experience in safely handling archival collection materials. 

Required

Demonstrated experience with data entry into software programs including Google Sheets, Word, Excel, and FileMaker Pro. 

Required

Experience in archive vault trafficking including pulling and reshelving.

Preferred

Skill in analyzing information, assignments, situations, practices, and procedures in order to: define an objective, identify relevant concerns or needs, formulate logical and objective conclusions, and recognize alternatives and their implications.

Required

Skill in working independently and following through on assignments with minimal supervision or direction.

Required

Skill in writing concise, logical, grammatically correct business correspondence, acknowledgment letters, reports, internal memoranda, work procedures, and other job-related documents.

Required

Skill in speaking clearly and distinctly using appropriate vocabulary and grammar to convey and obtain information with individuals in various contexts, both within and outside of the Archive.

Required

Skill in reading standard English text, such as business correspondence, Archive inventory records, policy and procedure manuals, reference works, and internal memoranda.

Required

Skill in reviewing, updating, maintaining and accurately transcribing collection files, Archive forms and inventory records, subject indexes, databases and other administrative record-keeping systems.

Required

Skill in accurately transcribing data from Archive forms, inventory records, collection files, databases and reference works.

Required

Working knowledge of and ability to operate standard office equipment, including computers and the appropriate software, scanners and copiers, telephones, etc.

Required

Working knowledge of the history of radio broadcasting, especially physical formats utilized by U.S. radio broadcasting of the 20th Century.

Preferred

Working knowledge of the general policies and procedures of the UCLA Film & Television Archive and UCLA Library as they affect the Archive’s motion picture, radio and television collections and activities.

Preferred

Knowledge / experience with specialized handling, housing, storage and preservation needed for this archival format, able to note condition problem that require attention, for example mold, oxidation, issues with surface damage.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Other University Setting(s)

Location:

STOA

Standing/Walking

X

Sitting

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.