Assistant Program Director, Bruin Guardian Scholars

STDT LIFE DEV SPEC 3 (004564)

UCPath Position ID: 41029576

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1136705

Approved Date:

7/14/2025 5:33:42 PM

Date Last Edited:

7/14/2025 5:33:40 PM

Last Action Effective Date:

11/1/2022

Organization Details

Business Unit (Location):

LACMP

Organization Code:

7000O

Organization:

VC STUDENT AFFAIRS

Division Code:

7400D

Division:

STUDENT DEVELOPMENT

Department:

511000 - BRUIN RESOURCE CENTER

Position Details

UCPath Position Number:

41029576

Position Description ID

167481

UC Payroll Title:

STDT LIFE DEV SPEC 3 (004564)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 19

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40107173

Reports to Payroll Title:

STDT LIFE DEV SPEC 3

UCPath Department Head Position Number:

40040137

Department Head Payroll Title:

ACAD ACHIEVEMENT MGR 1

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

The Bruin Guardian Scholars Assistant Program Director (APD) is responsible for supporting the overall planning, coordination, and oversight of the Bruin Guardian Scholars Program (BGS). The BGS program supports the academic wellness, professional development and overall wellbeing of UCLA students that have had experiences with foster care and/or homelessness. Utilizing strengths-based frameworks grounded in social justice, the Assistant Program Director will provide clinical case management supports to students, referrals to on and off campus partners, and support the BGS Program Director in the supervision of undergraduate and graduate level program interns. The incumbent will also assist the Program Director in managing the larger administrative functions of the program such as working collaboratively with donors and development, managing budgets and expenditures, as well as planning and implementing programs for students.

The Assistant Program Director supports the goals developed by the Program Director which align with the mission of the department and of Student Affairs as a whole.  This includes participation in the development of organizational goals and objectives, strategic planning and assessment, and participation on campus-wide committees.

The activities of this position will include the supervision of staff (professional and/or student) and volunteers involved in BGS initiatives, consultation and coordination with other campus departments (e.g., Academic Advancement Program, Financial Aid, Counseling and Psychological Services, etc.), and interfacing with off-campus service providers (e.g., the Department of Public Social Services and the Department of Child and Family Services etc.) to broaden the array of resources available to the various populations that are served in the BGS Program.  The Bruin Guardian Scholars Assistant Program Director will also work closely with community college foster youth programs, foster youth consortiums, the Chancellor's Office, local school districts and community agencies.

The Assistant Program Director reports to the BGS Program Director and exercises independent judgment and initiative in planning and problem solving under supervision from the supervisor. We invite you to apply to be part of a dynamic team in a supportive environment where you can use your organizational and interpersonal skills and attention to detail to enhance the overall effectiveness and employee engagement in the Student Affairs organization. While you may not meet 100% of this job's qualifications, if much of this job and qualifications describe you, then you are highly encouraged to apply.

As a pivotal member of UCLA Student Affairs, you'll ignite the Bruin spirit and contribute to a vibrant community that champions academic success and holistic development. UCLA Student Affairs is the backbone of the Bruin journey, supporting students from admission to graduation and beyond. Engage in a role that spans personal growth, academic success, and community enrichment, connecting students with a wealth of resources and opportunities. Here, you're not just part of a team; you're part of the UCLA legacy. Join us in shaping the future of UCLA, where every day you'll make a difference in the lives of our students and the broader Bruin family.

The Bruin Resource Center (BRC) is a department under Student Affairs that houses a number of identity-based campus centers and programs. The BRC provides support to different student communities, including students who have been part of the foster care and probation systems, students who are undocumented or a part of mixed-status families, parenting students and students who are taking care of other dependents such as siblings, students in recovery, students who were formerly incarcerated or impacted by the carceral system, and students who have experienced homelessness or house-lessness.

Individual Student Support and Case Management

Assess student needs and connect them to relevant academic and support services both on campus and in the community. Collaborate with campus departments and local organizations to address issues such as financial aid, food insecurity, and housing. Provide crisis intervention for immediate needs like shelter, food, and medication. Assist in coordinating and monitoring programs for current and former foster youth, maintaining data on participation and scholarship eligibility. Work with the BGS Program Director to develop interventions that resolve student challenges. Facilitate referrals to CAPS or external psychiatric care as needed, and support graduating students with connections to community resources.

50%

Program Development, Coordination and Assessment

Support the planning, development, implementation, coordination, evaluation and assessment of campus-wide, evidence-based student support and wellness education initiatives, focusing on initiatives to assist students who identify as foster/homeless youth. Responsibilities include supporting program goals that align with department and Student Affairs mission, and coordinating training, administrative processes, and monitoring resources for the BGS program. Critically review literature in education, psychology, sociology, anthropology, and public health to inform practice in student support and development. This role also applies technology to enhance existing programs and create new ones. Inform supervisor of outcomes and provide recommendations as needed.

20%

Developing On and Off Campus Partnerships

Develop and maintain relationships with departments, particularly within Student Affairs and Undergraduate Education, to foster partnerships and projects that advance learning and development goals. Represent BGS on various committees and task forces, make presentations and recommendations to establish standards and guidelines on student success and wellness, create and maintain professional relationships with campus and community organizations for program collaboration, and initiate and oversee outreach to generate awareness of BRC programs and services. The role includes participation in committees and organizations supporting foster/homeless youth in higher education, such as the Southern California Higher Education Foster Youth Consortium, and the UC Foster Youth Work Group. 

10%

Supervision of interns and externs

Directly supervise undergraduate student staff in coordinating and implementing program services. Facilitate weekly individual and team meetings for student staff members. Meet weekly with supervisor, conduct trainings on crisis management, mental health, and wellness, and engage in activities to develop interns' skills. Support the implementation and facilitation of the BGS internship/externship initiatives through connections with campus partners and the supervision of extern staff.

10%

Resource and Personnel Management

In collaboration with department leadership and university development/grant staff, create and implement strategies to cultivate donor, grant, and fiscal support for the BGS program. Assist with fundraising by identifying donors and communicating program and student data to solicit support and funding. Support student organizations in securing consistent campus safe space to host meetings, events, and study hours. Cultivate and maintain relations with long-term funding partners to expand initiatives. Support recruitment, hiring, training, evaluating, and supervision of departmental student staff, and provide professional development. Maintain a work environment conducive to the mission and vision of the BRC.

5%

Student Leadership - Outreach and Awareness

Explore the dynamic realm of student leadership focused on outreach and support for foster/homeless youth. This role entails organizing and executing initiatives that promote engagement and understanding across our campus. Responsibilities include coordinating events, facilitating discussions, and fostering collaborations to amplify student voices and initiatives. The position aims to cultivate an inclusive environment where every student can lead and make a meaningful impact. This opportunity is ideal for those passionate about student empowerment and community building, contributing to a more connected and informed campus community.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelors Degree in related area (social work, counseling, psychology, health education, student affairs in higher education) and/or equivalent experence and training.

Required

Master's degree in social work, counseling or public health with at least 2-3 years experience post degree completion. Prior supervisory experience preferred. 

Preferred

At least 1 year experience with foster/homeless youth.

Preferred

At all times, demonstrate the characteristics of professionalism in attire, attitude, conversation, behavior and attentiveness to others. All staff members are required to uphold the BRC mission and vision and to promote a positive and collaborative team environment.

Required

At least 1 year of experience supporting current and/or former foster youth in a higher education or community setting, with knowledge pertaining to the principles, practices, and theory of social work.

Required

Demonstrated skills to design, implement, and evaluate programs to address the unique needs and concerns of students who are foster/homeless youth.

Required

Demonstrated knowledge of motivation, negotiation, conflict resolution, teambuilding, interpersonal communication, and consensus building; skills to apply these techniques to facilitate desired outcomes in working relationships with culturally diverse students, staff and faculty.

Required

Ability to use discretion, maintain confidentiality and comply with all requirements in use of computer systems and access to any and all student and employee and University data, in electronic and hard copy formats, in compliance with University, state and federal guidelines.

Required

Technical literacy with Microsoft Office applications (e.g., Outlook, Word, Excel, PowerPoint, Access), electronic mail and the Internet.

Required

Provide as needed clinical case management and crisis therapy, and work with students to develop strategies to change behavior or cope with difficult situations. Have knowledge of community resources and refer students to services such as support groups or other mental health professionals.

Required

Experience in event planning, program development, coordination and evaluation.

Required

Effective interpersonal skills to interact effectively with diverse client groups. Cultural competency in working with diverse populations including excellent communication skills and advocacy skills.

Required

Detailed working knowledge of federal regulations impacting student records, including FERPA and HIPPA.

Preferred

Working knowledge of issues specific to young adults who have experienced foster care or homelessness.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Student Activities Center

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.