Hearing Administrator/Coordinator

STDT LIFE DEV SPEC 2 (004563)

UCPath Position ID: 40968817

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1132135

Approved Date:

7/17/2025 5:30:43 PM

Date Last Edited:

7/17/2025 5:30:37 PM

Last Action Effective Date:

10/1/2021

Organization Details

Business Unit (Location):

LACMP

Organization Code:

7000O

Organization:

VC STUDENT AFFAIRS

Division Code:

7100D

Division:

STUDENT AFFAIRS ADMINISTRATION

Department:

480400 - DEAN OF STUDENTS

Position Details

UCPath Position Number:

40968817

Position Description ID

168868

UC Payroll Title:

STDT LIFE DEV SPEC 2 (004563)

Business Title:

Hearing Administrator/Coordinator

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 18

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40815477

Reports to Payroll Title:

STDT LIFE DEVT SUPV 2

UCPath Department Head Position Number:

40037567

Department Head Payroll Title:

STDT LIFE DEV MGR 3

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

The Student Life Development Specialist serves as Hearing Administrator and Coordinator. Under the direction of the Associate Dean of Students, the Hearing Administrator and Coordinator supports the Office of the Dean of Students by serving as coordinator of the Student Conduct Committee, the volunteer Campus Advocate program, Student Group Conduct Board, and the student grievance process. The incumbent recruits and trains volunteers for the conduct committee and volunteer advocate program, schedules hearings, and coordinates the response to student grievances. Communicates with students as well as faculty and staff on these matters. As Hearing Administrator and Coordinator, implements student conduct hearings, Student Conduct Board, and student grievance hearings, ensuring compliance with applicable policies, and writes analytical reports summarizing the matters under consideration and the Student Conduct Committee's findings.

Work assigned requires full knowledge of the professional objectives and activities of the University, the Student Affairs Organization, and student development theory.

The Office of the Dean of Students administers the campus' student conduct and student group conduct programs, the grievance process, and serves as a resource center for students and other members of the university community.

Hearing Coordinator

Manage the Student Conduct Committee, Grievance, and Student Group Conduct

Board processes, including recruiting members, advocate and chairs, scheduling

hearings, managing correspondence, developing training, handling data collection,

and making recommendations for updates and revisions to the process and the

student and student group conduct codes. Participate in staff meetings and retreats,

and in divisional assessment efforts. Identify learning outcomes, design survey

instruments; analyze data; and prepare reports for divisional management.

30%

Hearing Administrator

Manage administrative hearings for grievances, individual student, and student group

conduct matters.

a. Ensure hearings proceed per established procedures.

b. Record hearings.

c. Draft hearing reports and provide analysis and recommendations.

d. Route reports and correspondence between the student or student group, Assigned Dean(s), Committee Chair(s), Hearing Officer(s), Dean of Students, and Vice Chancellor.

e. Draft communications regarding hearing outcomes on behalf of DoS and VC.

f. Manage appeal process per relevant policy.

g. Communicate final decisions to appropriate parties in a timely manner.

h. Update case files.

i. Manage the appointments process.

When appropriate, consult with campus counsel regarding complex or precedent- setting matters.

30%

Other

Provide back-up administrative support to the Associate Dean and Office of the Dean of Students and Student Conduct as workload and absences dictate. Provide option and information about the University, interpret and explain relevant policies, procedures, and regulations to others. Respond or refer inquiries. Counsel as appropriate. Represent department at resource fairs and other campus events as requested, and the Associate Dean of Students, and Dean of Students on Student Affairs and campus-wide committees as assigned. Serve as responsible employee under Title IX, mandated reporter under CANRA, and campus security authority under Clery Act. Other duties as assigned.

20%

Campus Appeal Coordination

Collaborate with supervisor and VCSA to facilitate appeal processes. Act as liaison for Appeal and Interim Suspension/Exclusion procedures. Compile quarterly appeal activity reports and ad hoc reports as required. Draft decisions under Vice Chancellor and Dean of Student guidance. Ensure timely communication of appeal outcomes. Aid in the periodic review of appeal procedures, policies, and protocols, offering recommendations for enhancements as necessary.

10%

Advisor

Accompany students to meetings, interviews, and hearings related to student adjudication processes. Assist students with understanding adjudication processes and procedures. Counsel students regarding University resources, and make referrals as appropriate. Where possible, maintain records of student needs and support, and make recommendations on enhancing services.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Degree from accredited 4-year institution

Required

Analytical skills to review documents, information, situations and procedures, to identify discrepancies or potential problems; generate alternatives, offer solutions, and discern when action of higher level is needed.

Required

Understanding of FERPA required. Skill in writing concise logical, and appropriate business correspondence and procedures.

Required

Demonstrated skill in assessing timelines and coordinating numerous assignments and projects simultaneously under heavy and constantly fluctuating workloads and conflicting deadlines.

Required

Ability to work independently, organize work, appropriately set priorities and handle several projects simultaneously, and adapt to frequent schedule changes and interruptions.

Required

Skill in organizing material and information in a systematic manner to maximize efficiency and minimize duplication of effort.

Required

Ability to diplomatically handle difficult or urgent matters in a confident and proficient manner, and to maintain confidential and sensitive information with tact and discretion.

Required

Ability to exercise decision-making and approval authority on full range of administrative issues.

Required

Ability to establish and maintain cooperative working relationships with administrators, faculty, staff members, media (both on and off campus) and the public.

Required

Demonstrated interpersonal skills for purposes of collaboration, negotiation and information exchange at a variety of levels.

Required

Ability to work as part of a highly visible team interacting in a cooperative and professional manner.

Required

Proficiency in the use of computer and software programs such as Word, Access, and PowerPoint. Skill in using EXCEL to analyze data and develop reports.

Required

Ability to communicate clearly and concisely using grammatically correct language, in order to convey messages, give instructions and obtain information.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Los Angeles, CA, Via Phone, Online, Email

Standing/Walking

X

Sitting

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical Skills

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.