Assistant I

BLANK AST 1 (004724)

UCPath Position ID: 40932350

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1133950

Approved Date:

6/30/2025 1:37:35 PM

Date Last Edited:

6/30/2025 1:37:00 PM

Last Action Effective Date:

6/30/2022

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1300O

Organization:

LETTERS AND SCIENCE

Division Code:

1330D

Division:

L&S LIFE SCIENCES

Department:

087500 - PSYCHOLOGY

Position Details

UCPath Position Number:

40932350

Position Description ID

167162

UC Payroll Title:

BLANK AST 1 (004724)

Business Title:

Assistant I

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

CX: Clerical & Allied Services

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

4 - Staff: Limited

Full-Time Equivalent (FTE)

0.25

SUPERVISION

UCPath Reports to Position Number:

41016090

Reports to Payroll Title:

Recall Faculty

UCPath Department Head Position Number:

40041384

Department Head Payroll Title:

Department Chair

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

Provide administrative support to Prof. Christine Dunkel Schetter, Professor of Psychology and Director of the federally-funded Biobehavioral Issues in Mental and Psychology Health training program for pre and postdoctoral trainees. Primary responsibilities include appointments, and terminations of trainees on the NIH website, coordination of travel and reimbursement to trainees, purchasing of supplies and software for trainees, coordination of the lecture series, website maintenance, preparation of annual progress reports, and general assistance in preparation of references and presentations using Microsoft Word and PowerPoint.  Also, assistance to Chair of Health Psychology as needed in departmental functioning.

The UCLA Department of Psychology is an exceptional department known for its excellence in research, teaching, and service. With a distinguished faculty comprising more than 60 ladder rank members, it is one of the nation's top psychology departments. Its undergraduate program is the largest within the Division of Life Sciences and the UCLA College, with 5000 undergraduate students enrolled across three majors: Psychology, Psychobiology, and Cognitive Science. The department also offers a comprehensive Ph.D. program with eight areas of study to approximately 200 enrolled graduate students.

Administrative Support

A1. Coordination of the lecture series in Health Psychology

A2. Work with supervisor to purchase and maintain computer hardware and software, printers, projectors

A3. Assist supervisor in oversight including space, supplies, and website maintenance

A4. Technical assistance regarding references, word processing and presentations

A5. Assistance in posting, applicants, and selection and plaque for Health Psychology Prize annually

50%

Training and Research Grant Support

B1. Preparation of university and federal forms required to appoint, reappoint and terminate trainees each year

B2. Assistance to NIMH pre and postdoctoral fellows regarding payroll, research and training needs

B3. Purchasing and processing travel reimbursements from training grant

B4. Assistance in monitoring expenses and budget reports

B5.Assistance in advertising pre and postdoctoral openings and management of applicants

B6.  Assist in the preparation of progress reports

50%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

with cumulative GPA of 3.0 or higher, or an equivalent combination of education and experience.

Preferred

And

High School Diploma

Or equivalent experience

Required

Evidence of ability to manage tasks independently and maintain high standards in work quality.

Required

Demonstrates track record of being responsible, conscientious and organized, with an interest in research in health science.

Required

Excellent computing skills including PC-based MS Office programs especially MS Word and Power Point.

Required

Previous experience as an administrative assistant.

Required

Ability to learn and perform additional computer tasks such as website updates, design work on posters, bulletin boards, announcements, visual presentation materials.

Required

Comfort and ease using and maintaining standard office and AV equipment (computer, fax, Xerox, printer, projectors).

Required

Knowledge of or ability to rapidly learn and conform to APA style.

Required

Knowledge and skill in use of university library systems, online search engines, and the Internet as a research tool.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Clinical Setting

Location Setting:

Campus

Location:

6550 Pritzker Hall

Standing/Walking

X

Sitting

X

Bending/Stooping

X

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.