Associate Director of Student Athlete Success - Football

STDT LIFE DEV SPEC 3 (004564)

UCPath Position ID: 40902540

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1133495

Approved Date:

8/27/2024 10:55:33 AM

Date Last Edited:

8/27/2024 10:55:30 AM

Last Action Effective Date:

2/1/2022

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6000O

Organization:

INTERCOLLEGIATE ATHLETICS              

Division Code:

5501D

Division:

INTERCOLLEGIATE ATHLETICS              

Department:

374500 - INTERCOLLEGIATE ATHLETICS

Position Details

UCPath Position Number:

40902540

Position Description ID

167110

UC Payroll Title:

STDT LIFE DEV SPEC 3 (004564)

Business Title:

Associate Director of Student Athlete Success - Football

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 19

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40043747

Reports to Payroll Title:

STDT ACAD MGR 1

UCPath Department Head Position Number:

40713754

Department Head Payroll Title:

ATH MGR 4 PAC12

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

Under general supervision of the Associate Athletic Director of Academic Excellence, the Associate Director of Student-Athlete Success will support football student-athletes in their pursuits of excellence in the classroom, community and in competition. The primary function is to manage the academic support services for football and monitor student-athlete academic progress. This position will coordinate a team of academic mentors and Learning Specialists who support student-athletes with their progress-towards-degree completion and academic success. Successful candidate will serve as an intermediary between the Football Coaching Staff and the Office of Academic Excellence (OAE) staff in academic matters. The Associate Director of Student-Athlete Success will promote positive cross-campus and inter-department relationships and act as a liaison to various departments including Admissions, Compliance, Recruiting, Eligibility, Office of Student Conduct, Center for Accessible Education, Student Affairs, Communications, Student-Athlete Development. This position acts within NCAA, UC, UCLA, Pac-12/Big10 and department policies to maximize the efficiency and time for student-athletes within the Football program to prepare them for success in life after graduation. 

Student-Athlete Academic Success

 • Work with Associate Athletic Director of Academic Excellence, Learning Specialists, Peer Learning Facilitation and Coaching Staff to develop Academic Support Plans for football student-athletes.

 • Work closely with the Office of Academic Excellence Learning Specialists, Academic Mentors, and College Academic Counselor to properly monitor, track and report the academic progress of student-athletes.

 • Provide direct academic support for student-athletes as needed.

 • Oversee 5-8 academic mentors that work directly with football student-athletes. Ensure all relevant information is communicated to football personnel.

 • Work closely with the Peer Learning Facilitation program to ensure information is communicated in a timely fashion directly to football personnel.

25%

Student-Athlete Academic Success

 • Ensure quarterly calendars are completed by end of week 2 for all football student-athletes.

 • Create a watch list for student-athletes of risk each quarter.  Work to develop a communication plan for each “risk” student-athlete.

 • Provide football staff a daily report of any missing assignments or relevant information from the day.

 • Facilitate weekly in person meetings for updates to football personnel.

 • Travel with team and assist OAE in properly coordinating any academic needs including study hall and exam proctoring while on the road for competition. 

 • Act as liaison to student-athlete health and wellness initiatives and remain in contact with department and campus staff for any needs, either proactively or as needed,

25%

Student-Athlete Academic Success

 • Assist student-athletes with registering and receiving services from the Center for Accessible Education.

 • Collaborate with football staff and OAE staff in the development of post-graduate plans for student-athletes. 

 • Maintain detailed individual student-athlete academic records.

20%

Compliance, Eligibility, Recruiting and Admissions

 • Act as liaison with OAE and Compliance and College Academic Counseling, and UCLA Extension staff to ensure that student-athletes are on proper track to maintain eligibility and complete degree. 

 • Work closely with Compliance staff to gain a strong understanding of NCAA rules and regulations as well as UC, department, conference and campus policies to aid in the recruiting process.

 • Collaborate with football staff to enhance the recruiting experience of prospective student-athletes as needed.

 • Meet with prospective student-athletes and their families during recruiting events

10%

Compliance, Eligibility, Recruiting and Admissions

Assist Compliance, OAE Counseling and Coaching Staff with incoming student-athletes' tasks such as submitting statements of intent to register, housing applications and first quarter enrollment.

10%

Student Engagement

 • Attend events as needed to represent the UCLA football program.

Serve as a liaison with the Bruin Varsity Club to encourage student-athlete participation in events and programs

 • Serve as a liaison with UCLA Athletics Assistant Director of NIL to encourage student-athlete participation in events and programs

 • Serve as a liaison with Student-Athlete Development and Career Services to encourage student-athlete participation in events and programs

 • Assist football and OAE staff with coordinating student-athlete participation in campus and department events.

5%

Rules Compliance

• Comply with all Federal, State, University and Department requirements established pursuant to Title IX, including the mandatory reporting requirements for a “Responsible Employee.”

 • The DIA is governed by the NCAA, BIG10 and University of California.  The incumbent is required to comply with the applicable rules, regulations and policies of those organizations.

    ◦ Review and retain all rules compliance disseminated by the DIA Compliance office.

    ◦ Report all NCAA/BIG10 violations.

    ◦ Sign the annual NCAA Certification of Compliance form.

    ◦ Complete the Athletically Related Income form annually.

    ◦ Comply with California State Child Abuse & Neglect Reporting Act (CANRA) Law and adhere to mandatory reporting guidelines.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor’s degree or equivalent work experience is required.

Required

Experience working with a collegiate football program within academic support and/or coaching.

Preferred

Knowledge and ability to comply with Pac-12/Big 10 Conference and NCAA rules and regulations.

Required

Demonstrated ability to exercise sound judgment to handle sensitive and confidential information/material with discretion.

Required

Incumbent must be skilled in managing and organizing personnel, equipment, and material resources in order to provide the most efficient working environment. 

Required

Takes responsibility for decisions, actions, performance and outcomes.  Works in a responsible manner with positive attitude, shows self-awareness and is open to feedback and improvement.

Required

Must have the ability to analyze situations and systems, identify problems, and implement solutions impartially and fairly.

Required

Ability to prioritize assignments to complete work in a timely manner when there are changes in assignments, deadlines, completing requirements, and workload. 

Required

Demonstrated ability to be adaptive and flexible in work environment, diagnose potential issues, and address proper individuals in advance to achieve common goal in positive manner. 

Required

Incumbent must have excellent writing and oral communication skills and outstanding interpersonal skills to communicate and collaborate effectively at a variety of levels including department and university staff, coaches, faculty, recruits, parents, donors, Pac-12/Big 10 and NCAA administrators.

Required

Ability to interact diplomatically with individuals of various social, cultural, economic and educational backgrounds and Promote a culture of diversity and inclusion.

Required

Ability to perform and communicate effectively under stress and maintain composure in the face of resistance, indifference or hostility.

Required

Ability to operate a computer with working knowledge of various computer software systems including Microsoft Office, Teamworks, Concur, and others.

Required

Knowledge of University policies and procedures.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

10%

Ability to travel with team and assist OAE in properly coordinating any academic needs including study hall and exam proctoring while on the road for competition. 

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Wasserman Football Center. Los Angeles, CA 90095

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.