Graduate Studies and Professional Programs Program Officer

STDT SVC ADVISOR 1 (004573)

UCPath Position ID: 40894146

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1134481

Approved Date:

5/27/2025 3:18:03 PM

Date Last Edited:

5/27/2025 3:18:00 PM

Last Action Effective Date:

11/13/2023

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1140O

Organization:

SCHOOL OF LAW

Division Code:

1141D

Division:

LAW DIV

Department:

025000 - LAW

Position Details

UCPath Position Number:

40894146

Position Description ID

167213

UC Payroll Title:

STDT SVC ADVISOR 1 (004573)

Business Title:

Graduate Studies and Professional Programs Program Officer

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 17

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40330002

Reports to Payroll Title:

ACADEMIC ADMINISTRATOR VII

UCPath Department Head Position Number:

40040696

Department Head Payroll Title:

DEAN

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

The Graduate Studies and Professional Programs Program Officer (Program Officer) provides admissions, student advising services, and operational support for the UCLA School of Law's Master of Legal Studies (M.L.S.) and Executive Education (Exec Ed) programs to ensure an effective and smooth operation of both programs. Responsibilities include outreach to prospective students and participants about the MLS and Exec Ed program; advising prospective students/participants about admissions and enrollment requirements; advising current students of program requirements, policies, processes, and deadlines; responding to routine questions about the MLS and Exec Ed programs; administering MCLE credits for Exec Ed; and coordinating and executing small and medium-sized events to promote the programs operational activities. .  The Program Officer will provide significant support to the Director of Executive Education in the development of Executive Education programs. 

The Graduate Studies and Professional Programs Program Officer (Program Officer) provides admissions, student advising services, and operational support for the UCLA School of Law's Master of Legal Studies (M.L.S.) and Executive Education (Exec Ed) programs to ensure an effective and smooth operation of both programs. Responsibilities include outreach to prospective students and participants about the MLS and Exec Ed program; advising prospective students/participants about admissions and enrollment requirements; advising current students of program requirements, policies, processes, and deadlines; responding to routine questions about the MLS and Exec Ed programs; administering MCLE credits for Exec Ed; and coordinating and executing small and medium-sized events to promote the programs operational activities. 

Admissions

1. Provide admissions and program information to the public and prospective applicants/participants on admissions requirements or enrollment information. (E)  2.              Prepares admissions materials to distribute to the public and prospective applicants. (E)  3.              Prepares admissions materials and applicant information for the Assistant Director and Assistant Dean's review. (E)  4.              Serve as a liaison between the students/participants and the university. (E)   5.              Respond to routine questions about the admissions or enrollment process.Escalate questions as approrapite. . (E)  6.              Host Admissions information sessions. (E)  7.              Upload transcripts and other supporting documents to the applicant's application into the Slate platform. (E)  8.              Maintain prospective students' databases, tracking biographical information, employment, and area of specialization. Track employment of graduates. Generate reports for use in recruitment. (E)  9.              Update our CRM (Salesforce) with lead and application information. (E)  10.              Perform various recruitment activities such as writing or editing materials, representing the MLS and Executive Education program at events and forums, and contacting interested participants. (E)  11.              Track and evaluate promotional opportunities for the M.L.S. Program. (E)  12.              Coordinate admission interviews. (E)  13.              Track data and create reports. (E)  14.              Provide administrative support to the Assistant Dean and for the support of the admissions process as needed. (E)  15.              Organize and mail admit packets. (E)  16.              Represent the M.L.S. Program at events around the country. (E)

15%

Student Services

1. Plan, coordinate, and implement events for the MLS and Executive Education programs. and coordinate department events. Ensure each event targets the correct audience. Events include, but are not limited to: a.              New Student Orientation for the MLS program. b.              Program Information Sessions. c.              Admit day. d.              Admissions Advising sessions. e.              Community, Networking, and Engagement events. This includes the MLS bi-weekly networking dinner held in the evenings. And f.              Assist in the execution of new outreach events for the programs, as determined by the Assistant Dean. (E)  2.              Coordinate panelists for events. Examples include, but are not limited to, Alumni panels for prospective MLS students to learn more about the program and its benefits, coordinating speakers for Bruin Bites to highlight upcoming offerings for Exec Education participants, and speakers for networking and informational events geared toward MLS students. (E)  3.              Provide guidance to MLS students on how to enroll in classes though MyUCLA. Help troubleshoot issues that arise. (E)  4.              Provide information to Exec Ed participants on how to sign up and pay for courses. Help trouble shoot enrollment issues as needed. (E)   5.              Track data and create reports for students. (E)  6.              Update and maintain the Career Advancement Office jobs page. Ensure the opportunities listed are relevant and active. (E)  7.              Administer MCLE for the Executive Education. (E)  8.              Proctor exams during midterms and finals. This is usually during the evening. 9.              Host enrollment advising sessions to advise students on course selection. (E)  10.              Assist in the processing for inputting scholarship awards. (E)

25%

Program Support

1. Coordinate and book travel for the MLS department. (E)  2. Ensure all physical items required for the team's travel have been prepared and obtained. This includes obtaining brochures, ordering signs, packing promotional materials, etc. (E)   3.              Purchase all promotional materials for the programs. (E)  4.              Coordinate and assist the Assistant Dean with schedule and travel as it pertains to the MLS and Exec Ed programs. (E)  5.              Assist with social media postings, as necessary. (M)  6.              Other duties as assigned. (E)

60%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area or equivalent combination of education and experience

Required

Equivalent experience/training

Required

Superior interpersonal skills and the ability to make connections, work creatively, and act diplomatically with students, faculty, staff, and administrators in a high-volume, time-sensitive work environment.

Required

Excellent organizational skills with strong attention to detail and ability to work on multiple projects simultaneously and with limited direct supervision.

Required

Highly effective oral communication skills and ability to present information in a manner that is appropriate for an academic environment.

Required

Excellent writing skills to draft correspondence, memos, reports, promotional materials, and informational documents that are clear, logical, and concise.

Required

Ability to adapt to a changing work environment as a part of growing programs.

Required

Excellent analytical skills and the ability to think creatively to solve problems and develop solutions.

Required

Knowledge and experience working with a diverse population including Faculty, Staff, Students and members of the public.

Required

Knowledge of University processes & procedures. Prior experience advising students.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Ability to travel and work outside of office hours occasionally in order to participate in occasional evening and weekend events.

Ability to work on site. Frequency is dependent on needs of the program with an average of two day per week.

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

385 Charles E. Young Dr. East, Los Angeles, CA 90095

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.