Assistant Director of Facilities

FAC MGT SPEC 2 CX (004482)

UCPath Position ID: 40876665

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1132933

Approved Date:

12/16/2024 2:28:01 PM

Date Last Edited:

12/16/2024 2:27:58 PM

Last Action Effective Date:

1/1/2022

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6000O

Organization:

INTERCOLLEGIATE ATHLETICS

Division Code:

5501D

Division:

INTERCOLLEGIATE ATHLETICS

Department:

374500 - INTERCOLLEGIATE ATHLETICS

Position Details

UCPath Position Number:

40876665

Position Description ID

171468

UC Payroll Title:

FAC MGT SPEC 2 CX (004482)

Business Title:

Assistant Director of Facilities

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

CX: Clerical & Allied Services

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

41142490

Reports to Payroll Title:

FAC SUPV 2

UCPath Department Head Position Number:

40713754

Department Head Payroll Title:

ATH MGR 4 PAC12

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

Under the direction of the Assistant Athletic Director of Facilities and Projects, the incumbent will coordinate and manage all day-to-day operations, maintenance, repair, and alteration of assigned facilities. Additionally, this position is responsible for collaboratively managing Department of Intercollegiate Athletics (DIA) spaces within UCLA Recreation facilities.

The incumbent will be responsible for developing relationships with a wide range of internal, campus, and external partners providing service to athletic facilities. This position will work closely with its supervisor to establish and maintain facility budgets in a fiscally responsible manner. In accomplishing all tasks, this position will place constant focus on meticulous physical arrangement of all areas surrounding the DIA venues by maintaining safe, secure facilities for all stakeholders – student-athletes, staff, and guests.

A strong working knowledge of all building systems and ability to establish and maintain a comprehensive preventative maintenance plan is important. This position is expected to troubleshoot facility issues and independently remedy as necessary and appropriate. The incumbent will be able to use a computerized maintenance management system (CMMS) for input and follow-through of facility work orders.

Facility Operations

 • Develop relationships with key campus partners including, but not limited to: environmental health & safety, facilities management (various units within), fire, police, recreation, and others, including third party service providers.

 • In coordination with supervisor, promote a culture of safety consistent with requirements of the Injury & Illness Prevention Program (IIPP) within assigned facilities, and elsewhere; complete all necessary trainings.

 • In coordination with supervisor, develop and maintain budget for assigned facilities and manage facilities with high regard to fiscal responsibility; develop working knowledge of UC/UCLA purchasing standards.

45%

Facility Operations

 • Develop working knowledge of computerized maintenance management system (CMMS), and assist with development, assignment, and execution of work orders to ensure completion in a timely manner.

 • Provide event support, including hands on assistance for various departmental events held in Pauley Pavilion, Jackie Robinson Stadium, Easton Stadium. Perform carful setup and dismantling of essential equipment such as stages, netting, platforms, basketball goals, gymnastics flooring, and volleyball court layout. Ensure all operations comply with cal osha standards, life satfey regulations, and ADA guidelines, practically when dealing with large and heavy components for athletic competitions.

0%

Facility Operations

 • Equipment Care: perform maintenance and preservation of all venue equipment as needed. This includes the storage, regular cleaning, repair of any damaged items, and promptly informing the supervisor of any incidents of property neglect or malfunctions.

 • Provide on-site support for use of assigned facilities for departmental events (athletic competitions, development, etc…) and external rental agreements.

 • Manage the operation and monitoring of surveillance cameras, access control systems, and other security systems within assigned facilities.

 • Coordinate and notify affected departments of utility outages and other pertinent building information.

 • Participate in the facility manager on-call program, serving as facility manager on call for all athletic facilities on assigned nights & weekends.

0%

Facility Maintenance, Repair, and Alteration

 • Develop, implement, and maintain comprehensive preventative/annual maintenance plans aimed at ensuring building systems are functioning properly and efficiently at all times.

 • Develop and maintain working knowledge of all building systems within assigned facilities and elsewhere inclusive of, but not limited to: electrical, fire protection, flooring, hardware, HVAC, refrigeration, plumbing, pool/spa, roofing, security, and utilities.

 • Perform routine visual and mechanical inspections of all building systems, and assist in the performance of maintenance tasks as necessary.

45%

Facility Maintenance, Repair, and Alteration

 • Inventory management; efficiently organize, store, and manage operational supplies and equipment implement systematic inventory storage practice to quartette that necessary tools and materials are ready and avaible, facilitating effective and efficient completion of duties.

 • Develop and maintain database of all capital equipment within assigned facilities inclusive of date of commissioning, state of repair, expected end of useful life, cost of replacement, etc.

 • Develop, implement, and maintain scope of custodial work consistent with department standards; work collaboratively with facilities management custodial team in implementing scope of work and monitoring progress.

0%

Facility Maintenance, Repair, and Alteration

 • Promote a culture of sustainability within assigned facilities by implementing best practices associated with energy management, utility management, and waste management among other sustainable initiatives.

 • As assigned by supervisor, assist with management of all aspects of projects occurring within assigned facilities, and as necessary within other facilities.

 • Submit work orders for maintenance tasks as necessary, assist with the completion of tasks as necessary, and follow-through to ensure tasks are completed in a timely manner.

 • Manage pest control program for assigned venues.

0%

Other Duties

 • When necessary, assist the event operations unit by supporting scheduled athletic competitions in various roles.

 • Ability to work nights, weekends, and holidays as reasonable assigned.

 • Other duties as assigned.

5%

Rules Compliance

• Comply with all Federal, State, University and Department requirements established pursuant to Title IX, including the mandatory reporting requirements for a “Responsible Employee.”

• The DIA is governed by the NCAA, Big Ten Conference, Mountain Pacific Sports Federation and University of California System.  The incumbent is required to comply with the applicable rules, regulations and policies of those organizations.

 ◦ Review and retain all rules compliance disseminated by the DIA Compliance office.

 ◦ Report all NCAA and conference violations.

 ◦ Sign the annual NCAA Certification of Compliance form.

 ◦ Complete the Athletically-Related Income form annually.

 ◦ Comply with California State Child Abuse & Neglect Reporting Act (CANRA) Law and adhere to mandatory reporting guidelines.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's degree or equivalent work experience & training

Required

Master's Degree

Preferred

2-4 years’ experience in athletic facility management

Preferred

Ability to work independently though assignments and variety of tasks involving walking, climbing stairs and ladders to heights greater than 12 feet.

Required

Ability to perform effectively under stress with frequent interruptions, distractions, emergencies and fluctuating workloads.

Required

Ability to organize and coordinate multiple projects and assignments and establish priorities which accurately reflect the importance of the job and accomplish departmental goals and objectives.

Required

Ability to initiate and maintain cooperative working relationships with co-workers, managers, supervisors, customers/clients, and members of the public. Maintain a positive and respectful attitude.

Required

Ability to work harmoniously and cooperatively as a team player.

Required

Demonstrated ability to schedule and coordinate work projects, direct and inspect the work of vendors/contractors, and resolve any inaccuracies in workmanship and/or correct customer concerns.

Required

Ability to consistently report to work on time prepared to perform the duties of the position.

Required

Ability to come in early, stay late, work nights, weekends and holidays as necessary in order to meet the needs of the building users.

Required

Working knowledge of various tools and equipment, as well as materials of the construction and custodial trades (i.e. welders, saws, drills, trenchers, carpet cleaners, wet/dry vacuums).

Preferred

Common knowledge of court setup for Teraflex court flooring and gymnastics laydown and removal

Preferred

Working knowledge of Heat Exchangers and Boilers and HVAC systems and there DDC components

Preferred

Ability to cost estimate material time and equipment; assist in design of construction trade projects.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Driving Record: The position is subject to the California DMV "Pull Notice System" and continued employment is contingent upon proof of a satisfactory driving record.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

JD Morgan Center. Los Angeles, CA 90095

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 2: Position in which required tasks normally do not involve exposure to blood, body fluids or tissues, but may require performing unplanned Classification 1 tasks. In these jobs the normal work performance involves no exposure to blood, body fluids, or tissues. However, exposure or potential exposure may be required as a condition of employment.