Program Specialist

PROJECT POLICY ANL 1 (007396)

UCPath Position ID: 40857831

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1128859

Approved Date:

7/9/2024 11:23:28 AM

Date Last Edited:

7/9/2024 11:23:24 AM

Last Action Effective Date:

9/2/2021

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1160O

Organization:

ANDERSON SCHOOL OF MANAGEMENT          

Division Code:

1161D

Division:

MANAGEMENT DIV                         

Department:

030000 - ANDERSON GRAD SCH OF MANAGEMENT

Position Details

UCPath Position Number:

40857831

Position Description ID

166728

UC Payroll Title:

PROJECT POLICY ANL 1 (007396)

Business Title:

Program Specialist

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 18

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

0.42

SUPERVISION

UCPath Reports to Position Number:

40047868

Reports to Payroll Title:

ACAD PRG MGT OFCR 3

UCPath Department Head Position Number:

40043789

Department Head Payroll Title:

#N/A

CLOSE SUPERVISION - Indicates that the incumbent is assigned duties according to specific procedures. Work is checked frequently, and in addition there may be formal training.

POSITION SUMMARY

The Program Specialist for the Riordan Programs will have the responsibility of assisting with the coordination of our Riordan Scholars Program and internship support program identify potential challenges and barriers to program implementation and solicit suggestions for improvement. Administer and support the support Juniors and Seniors in high school in support of curriculum for the college preparation, application and internship opportunities. The Program Specialist under the guidance of the Senior Program Manager will implement and coordinate all aspects junior college preparation curriculum. Develop a process of career support for Riordan scholar alumni in internship and career opportunities. Additional duties will include to engage in grant writing, fundraising and grant reports for Riordan Scholars Program.

The Riordan Programs provide leadership and management training to diverse individuals all over the country. The Scholars Program, College-to-Career Program and MBA Fellows Program develop tomorrow's leaders by providing a transformational experience through the use of mentors, educational workshops and community service.

Project Management

A1. Implement the virtual mentoring program A2. Recruit and Train all volunteers for College to Career Program A3. Assist and develop alumni relations for the mentor program A4. Assist with college to career program initiatives  A5. Coordinate College to Career Mentor Program A6. Provide support, career and graduate school guidance to first generation college students

35%

Research & Evaluations

B1. Develop and Implement research and evaluations for the Riordan Programs B2. Develop session surveys to assess effectiveness of programs. B3. Compose letters and other documents as needed. B4. Assisting in the managing update to date marketing materials for College to Career B5. Provide support to the Executive Director and Staff, including preparation and compilation of materials used to present about College to Career in meetings and conferences B6. Grant writing and fundraising for College to Career.

35%

Operations

C1. Tracking alumni for Riordan Scholars, College to Career and Riordan MBA Fellows Program. C2. Work in conjunction with staff to resolve problems and ensure smooth running of events and programs C3. Work in conjunction with staff to maintain accurate databases and outreach of current participants, alumni, corporate sponsor and partners, college contacts and advisory board C4. Manage mentor performance standards, policies and procedures.

30%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Bachelor's degree in a related field; or an equivalent combination of education and experience.

Required

Interpersonal Skills

Strong interpersonal skills to work effectively with foundations, administrators and funding agency personnel. Ability to work as part of a team toward a common goal.

Required

Contracts & Grants

Knowledge of regulations regarding contract and grant administration.

Required

Volunteer

Demonstrated ability to build cooperative, effective relationships with volunteers in a volunteer-driven organization. Experience working and training volunteers.

Skills in prioritizing numerous tasks to maintain organization and efficiency in completing work in a timely manner.

Required

Strong verbal and written communications skills.

Required

Experience with evaluations, assessments and program surveys.

Required

Experience working with diverse and under-served populations, particularly with college students.

Required

Experience responding to volunteer inquiries.

Required

Ability to do research quickly and to use contact management databases.

Required

Ability to keep confidential and privileged information.

Required

Demonstrated initiative and proactive approach.

Required

Ability to gather information necessary for resolving questions and solving problems.

Required

Skill and resourcefulness in using references to gather needed information to complete projects.

Required

Ability to maintain composure and productivity despite multiple deadlines, frequent interruptions, and distractions and competing priorities.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Anderson F205

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.