Program Manager

PROJECT POLICY ANL SUPV 2 (007395)

UCPath Position ID: 40752716

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1129371

Approved Date:

10/9/2024 10:38:59 AM

Date Last Edited:

10/9/2024 10:38:55 AM

Last Action Effective Date:

10/1/2020

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1160O

Organization:

ANDERSON SCHOOL OF MANAGEMENT          

Division Code:

1161D

Division:

MANAGEMENT DIV                         

Department:

030000 - ANDERSON GRAD SCH OF MANAGEMENT

Position Details

UCPath Position Number:

40752716

Position Description ID

171394

UC Payroll Title:

PROJECT POLICY ANL SUPV 2 (007395)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 23

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

C: Supervisor - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40733901

Reports to Payroll Title:

PROF-AY-B/E/E

UCPath Department Head Position Number:

40200090

Department Head Payroll Title:

DEAN

GENERAL DIRECTION - Indicates that the incumbent receives guidance in terms of broad goals and overall objectives and is responsible for establishing the methods to attain them. Generally the incumbent is in charge of an area of work, and typically formulates policy for this area but does not necessarily have final authority for approving policy.

006256

RSCH DATA ANL 2

3

POSITION SUMMARY

Program Manager will oversee research projects led by Professor Daniel Benjamin and his team, whose research projects lie in the areas of behavioral economics (which incorporates ideas and methods from psychology into economic analysis) and genoeconomics (which incorporates genetic data into economics).

The ideal candidate will possess advanced project management skills and, preferably, a strong understanding of research processes in higher education. Key competencies include exceptional organizational abilities, the capacity to manage multiple projects and tasks with varying priorities and deadlines, and the ability to work independently.

Key Responsibilities

The Program Manager manages all phases of projects, grants, and subawards, providing leadership and direction for day-to-day project operations and administrative activities. Responsibilities include, but are not limited to: managing and tracking the progress of ongoing projects; facilitating the application and maintenance of data contracts and Data Use Agreements (DUAs); submitting and maintaining Institutional Review Board (IRB) protocols for projects and personnel; overseeing compliance with data security protocols and enforcing best practices; contributing to the grant writing and budgeting processes; managing post-award grant reporting and overseeing the execution of subawards; overseeing overall financial budgeting, resource allocation, and expenditure tracking; providing financial projections and reporting to internal stakeholders at UCLA; obtaining purchase orders and ensuring timely payments to vendors and consultants; assisting in the recruitment and onboarding of research assistants and other team members; and supervising the allocation of researcher effort and approving timesheets.

A background in economics, statistics, survey research, or genetics is preferred, though expertise in quantitative methods is not required. Proficiency in Microsoft Office is essential.

Location: This is a hybrid position (on campus and remote), as mutually beneficial. Fully remote may be an option at some point during employment.

The working for this role is stated as Program Manager but can be Project Manager or Program Director, depending on the hire's experience.

This is a one-year position with the possibility of extension into a permanent role, contingent upon a number of factors including performance and departmental needs.

Professor Benjamin's research is in behavioral economics (which incorporates ideas and methods from psychology into economic analysis) and genoeconomics (which incorporates genetic data into economics).

Some current research topics include understanding errors people make in statistical reasoning; exploring how best to use survey measures of subjective well-being (such as happiness and life satisfaction) to track national well-being and evaluate policies; and identifying genetic variants associated with outcomes such as educational attainment and subjective well-being. For examples of his and his co-authors' research, see the "Research" tab at https://www.danieljbenjamin.com/publications.

Project Management

Develops and manages project budgets. (E)  Authorizes expenditures and monitors account reconciliation and status to ensure compliance with fiscal guidelines and regulations. (E)  Prepares and/or directs the preparation of financial reports as required. (E)  Directs ongoing purchasing activities including authorization of one-time major purchases. (E)

35%

Outreach

Coordinates and/or links project operations with other administrative and research functions on and off campus. (E)  Serves as a key resource for project information and resolves problems or questions referred by internal and external sources. (E)

20%

Supervisory

Directly or indirectly manages staff assigned to project. (E)  Plans and staffs project operations based on proposed research activities and timelines. (E)  Negotiation and oversight of subcontracted services as necessary. (E)  Hiring, promotional, and salary decisions in accordance with University policy. (E)  Provides training and technical supervision to staff. (E)  Monitors the progress of work performed by project staff and the progress of work performed by project staff to include senior technical personnel. (E)  Assesses need for and follows through with disciplinary actions. (E)

10%

Grant Funding

Identifies funding sources and opportunities. (E)  Authors technical proposals and/or works with researchers to develop project proposals. (E)  Interfaces with funding agencies to exchange information regarding project status and to build and maintain rapport to enhance opportunities for additional funding. (E)

10%

Project Development

Designs research protocols. (E)  Evaluates, recommends and implements procedures for date acquisition, management and quality control. (E)  Evaluates and recommends statistical methods for data analysis and monitors and interprets results of analysis. (E)  Prepares technical reports and papers on study plans, progress and results of research activities. (E)

10%

Project Coordination

Plans, organizes, and schedules activities to meet objectives. (E)  Develops and implements operating policies, procedures and systems to support planned operations. (E)  Ensures these are well-documented and communicated to project personnel. (E)  Establishes and maintains an active network of professional contacts. (E)   Remains informed of the current status of completed and ongoing research in related areas. (E)  Actively participates in professionally sponsored meetings, seminars, and symposia as a representative of the project and the University. (E)  Develops and implements security related procedures such as office opening and closing routines, recognition of duress signals and key controls. (E)  Coordinates security activities with University Public Safety Department. (E)  Promotes and maintains standards for security conscious awareness and behavior. (E)  Maintains knowledge of University's crime prevention and suppression programs and services. (E)  Ensures dissemination of security related information to staff. (E)  Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time. (E)

10%

Public Relations

Plans, develops, and implements public relations strategies. (E)  Responds to external requests for information. (E)  Develops press releases, newsletters, articles, and other types of communication pieces. (E) Plans and participates in meetings, discussion groups and other types of events to promote project visibility. (E)  Lectures on behalf of the project. (E)

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Bachelor's Degree; or an equivalent combination of education and experience.

Required

Master's Degree

Master's Degree; or an equivalent combination of education and experience.

Preferred

Program/Project Management

Minimum of 5 years of work experience managing programs or projects.

Required

Combined experience/education as substitute for minimum education.

Required

Excellent written and oral communication and interpersonal skills.

Required

Ability to adapt to rapidly changing and high-demand environments.

Required

Directly related education and project administration experience in specialized field represented by project.

Preferred

Knowledge of applicable laws/ policies/ principles/ etc.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

UCLA Anderson - Genomics

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.