Academic Human Resources Analyst 2

ACAD HR ANL 2 (007714)

UCPath Position ID: 40300708

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1121618

Approved Date:

12/2/2024 9:53:11 PM

Date Last Edited:

12/2/2024 9:53:05 PM

Last Action Effective Date:

4/14/2023

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1300O

Organization:

LETTERS AND SCIENCE

Division Code:

1350D

Division:

L&S SOCIAL SCIENCES

Department:

111500 - GEOGRAPHY

Position Details

UCPath Position Number:

40300708

Position Description ID

166406

UC Payroll Title:

ACAD HR ANL 2 (007714)

Business Title:

Academic Human Resources Analyst 2

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 20

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40046518

Reports to Payroll Title:

ADMIN SUPV 2

UCPath Department Head Position Number:

40037850

Department Head Payroll Title:

#N/A

GENERAL DIRECTION - Indicates that the incumbent receives guidance in terms of broad goals and overall objectives and is responsible for establishing the methods to attain them. Generally the incumbent is in charge of an area of work, and typically formulates policy for this area but does not necessarily have final authority for approving policy.

POSITION SUMMARY

Under the direction of the Management Services Officer of the Geography department, the analyst will serve as the Academic and Staff Personnel HR and operations coordinator. Major duties include All hiring and processing of payroll, personnel and other HR duties. This includes new faculty, lecturers and Teaching Assistants. Processes all paper work needed for domestic and international visitors, both visiting student VGR's and Visiting Professors. Works with international visitors to obtain Visa's and other necessary forms for US entry. Processes all dossiers for Faculty merit reviews. Performs all UCPath transactions. Performs accounts payable transactions with a focus on (but not exclusive to) payroll and personnel entries and reporting. Some purchasing responsibilities. Additional duties include working on and attending department events, conferences and lecturers, managing computing and other equipment and utilizing online financial systems. Serves as back-up to other positions in department. Additional work for self-­supporting program MAGIST: Ensuring requests, payroll and documentation for faculty participation, faculty overload teaching, and faculty exceptions related to MAGIST participation are submitted to UCLA administration in a timely manner; processing all hiring of MAGIST instructors each academic quarter including submitting all paperwork for appointments; handling all personnel issues associated with MAGIST instructional staff, updating JD and posting the positions on UC Recruit. this work constitutes additional work of 5% time or 2 hours per week.

Academic Personnel

1. Work directly with faculty in preparing their dossiers (E) 2. Prepare and input faculty data into University systems (E) 3. Hiring all new faculty, lecturers, GSR's and Teaching Assistants (E) 4. Processing all the UCRecruit applications, review and primary contact (E) 5. Processing all academic payroll, sabbaticals, stipends and retirements through UCPath (E) 6. Advertising for all temp lecturers (E) 7. Processing all Visiting Professors and Visiting Students (E) 8. Process all international paperwork required. (E)

40%

Fiscal coordinator

1. Prepare all payroll reports (E) 2. Process accounts payable transactions (E) 3. Process travel and reimbursements (E) 4. Serve as back up preparer and reviewer (E) 5. Reconcile some ledgers with MSO and prepare budgets (E)

10%

Additional duties

1. Work with manager on department facilities (E) 2. Work with manager on department events, conferences, lectures and operations. (E) 3. Utilize all online systems (E) 4. Attend all training associated with job performance and conferences (E)

10%

Staff Personnel/HR

1. Hire all new, rehires and renewals for employees (E) 2. Work with PeopleAdmin to identify candidates - primary contact (E) 3. Review benefit package with employees - new and ongoing (E) 4. Process All Payroll actions, for staff, students and visitors through UCPath (E) 5. Reconcile Payroll ledger/funds (E) 6. Work with payroll systems and prepare payroll budgets (E)

40%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area and / or equivalent experience / training.

Required

Experience and knowledge of HR practices.

Required

Experience with budgets and financial processes.

Required

Knowledge of the Academic Personnel process and working with the UC programs.

Preferred

Knowledge of UCLA systems.

Preferred

Knowledge of payroll systems.

Preferred

Ability to work in Excel and spread sheet data.

Required

Ability to practice good time management, and initiative Experience working with reimbursements for travel and expenses.

Required

Ability to grasp quickly and fully the trainings within the position and all programs used.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

COVID and Flu Vaccinations: The position is subject to providing evidence of inoculation.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

1255 Bunche Hall

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.