Freshman and Transfer Summer Program Coordinator

STDT LIFE DEV SPEC 3 (004564)

UCPath Position ID: 40198342

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1129044

Approved Date:

6/6/2025 7:09:34 PM

Date Last Edited:

6/6/2025 7:09:30 PM

Last Action Effective Date:

10/22/2021

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1300O

Organization:

LETTERS AND SCIENCE

Division Code:

1311D

Division:

L&S UNDERGRADUATE EDUCATION

Department:

052300 - ACADEMIC ADVANCEMENT PROGRAM

Position Details

UCPath Position Number:

40198342

Position Description ID

166739

UC Payroll Title:

STDT LIFE DEV SPEC 3 (004564)

Business Title:

Freshman and Transfer Summer Program Coordinator

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 19

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40037526

Reports to Payroll Title:

ACADEMIC ADMINISTRATOR III

UCPath Department Head Position Number:

40037833

Department Head Payroll Title:

ACADEMIC ADMINISTRATOR VII

GENERAL DIRECTION - Indicates that the incumbent receives guidance in terms of broad goals and overall objectives and is responsible for establishing the methods to attain them. Generally the incumbent is in charge of an area of work, and typically formulates policy for this area but does not necessarily have final authority for approving policy.

POSITION SUMMARY

Under the general direction and supervision of the Academic Advancement Program's (AAP) Director of AAP Pre-College and Summer Programs and Associate Director for Counseling, the Summer Programs Coordinator  for the Freshmen and Transfer Summer Program (F&TSP) is responsible for planning, coordinating, and overseeing all of Summer Program events and programs; is a member of F&TSP leadership team; and is the direct liaison to campus partners. During the program dates, the F&TSP Coordinator is required to live in the residence halls and manage all programs;  F&TSP is a seven-week academic residential program for a cohort of approximately 350-500 entering  students from late July to mid-September.Will work collaboratively with F&TSP Residential Coordinator in coordinating all programmatic, supervisory, hiring, training, and administrative functions of the  F&TSP Peer Counselors (PC), including serving as their team leader and mentor.  Will work closely with the Director of AAP Pre-College and Summer Programs and the entire F&TSP leadership team on a variety of administrative duties, including but not limited to, student course placement and student development activities/programs to support students' time to degree. During F&TSP, be responsible for administrative documenting, performance tracking and response, and monitoring budget as it relates to PC training, programs, and activities. Work cooperatively and collaboratively with other AAP administrators and staff, as well as with other programs and offices external to the unit.  Provide individual and group support to F&TSP students in the areas of academic, social, personal, and resource counseling.  Prepare a written summary program evaluation at the conclusion of F&TSP.  The F&TSP Coordinator will also work closely with the AAP F&TSP leadership team to make recommendations for the continued development of AAP's Summer Programs.

Program Coordination

A1. Develop and maintain activities to promote the successful academic and social integration of incoming AAP students. (Essential)                A2.              Serve as the coordinator for FTSP, including the planning, implementation, evaluation and reporting of all aspects of the program. (Essential)  A3.              Establish and manage meetings with campus partners for development and planning of F/TSP programs and procedures. (Essential)  A4.              Manage student course enrollment and course placements in coordination with AAP Counseling and NSP Office Coordinator (Essential)  A5.              Supervise and manage F&TSP residential component. Live in the residence halls during the duration of the program. (Essential)  A6.              Work closely with the Office of Residential Life to coordinate room placement, staffing, and ensure all students have access to residence halls, computer labs, Wooden Center and Sunset Canyon Recreation Center during F&TSP. (Essential)  A7.              Work with the Associate Director of AAP Counseling and Peer Counseling Coordinator to supervise and evaluate daily responsibilities of F&TSP peer counselors. (Essential)  A8.              Uphold all University and Summer Program housing policies. Complete Office of Residential Life (ORL) Incident Reports as needed. (Essential)  A9.              Provide administrative and programmatic follow up to F&TSP students throughout the academic year. (Essential)  A10.              Work with PC Coordinator to monitor F&TSP participants' progress towards degree. (Essential)  A11.              Responsible for informal weekend and night duty, including night rounds, for the duration of the program in collaboration with Residential Life Staff (Essential)  A12.              Responsible for conducting weekly PC Team meetings and coordinating weekly F&TSP Floor meetings. (Essential)

50%

Program Development and Planning

B1. Provide general administrative support to New Student Programs staff and the AAP Director of Pre-College and Summer Programs. (Essential)  B2.              Communicate with prospective students and provide important dates and deadline information and prepare students and staff for move-in day. (Essential)    B3.              Assist and organize FSP and TSP information requested by directors. (Essential)  B4.              Schedule and coordinate instructional staff interviews. (Essential)  B5.              Assist the administrative assistant with FSP and TSP instructor hiring. (Essential)  B6.              Develop team-building efforts with various teams including AAP College Counselors, Peer Counselors, Peer Learning Facilitators, and ORL staff. (Essential)  B7.              Develop programs to provide early advising services and programming to  all F&TSP Commuters. (Essential)  B8.              Participate, as needed, in weekly curricular adjunct meetings. (Essential)  B9.              Maintain communication with F&TSP Leadership team and Peer Learning Coordinators. (Essential)  B10.              Work with Peer Counseling Coordinator to complete final selection of F&TSP Peer Counselors. (Essential)  B11.              Attend required meetings. (Essential)  B12.              Along with the Office Coordinator, maintain an up-to-date knowledge of the operations of AAP Freshman and Transfer Summer Program for the purpose of communicating with, and answering inquiries from offices internal and external to University?verbally and in writing. (Essential)  B13.              Along with the Office Coordinator, develop effective working relationships with non-AAP offices, programs, and student organizations on campus in order to maintain on-going communication and to meet program needs.  (Essential)  B14.              Under direction of immediate supervisor and the Undergraduate Education (UE) Office of Personnel, coordinate and process all personnel/payroll activities of F&TSP Peer Counselors. Ensure that personnel documents are accurately completed and submitted in a timely manner in compliance with Undergraduate Education Personnel and University policies and procedures. Assist employees with general personnel and payroll questions and issues. (Essential)

40%

Training and Evaluation

C1. Coordinate Spring Quarter hiring and summer training for SP Peer Counselors. Along with the Peer Counseling Coordinator, develop a training curriculum for Peer Counseling Staff and participate in  Peer Counselor course (Honors Collegium 101D). (Essential)  C2.              Work collaboratively F&TSP Residential Hall Coordinator to coordinate summer Peer Counseling training in July. (Essential)  C3.              At the conclusion of F&TSP, along with F&TSP Residential Coordinator write summary program evaluation report, and make recommendations for improving SP. (Essential)

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area and/or equivalent experience/training

Required

Master's Degree

in related area and/or equivalent experience/training

Preferred

1. Demonstrated skills in program planning, implementation, administration and evaluation with specially targeted students.

Required

2. Skill in working independently, setting priorities which accurately reflect the relative importance of job responsibilities, and following through on duties with minimal direction.

Required

3. Demonstrated skill in problem solving and generating alternatives in order to improve operational process.

Required

4. Ability to organize and conduct group and ZOOM presentations to provide information and explain policies and procedures to various constituencies while and also demonstrating skill in interacting diplomatically with representatives from other academic units/institutions during joint projects.

Required

5. Skill in speaking with persons of various cultural, social economic and educational backgrounds, and establish and promote cooperative working relationships.

Required

6. Ability to effectively counsel and support students with personal questions and concerns while also demonstrating a working knowledge of a wide array of College and University regulations, as they relate to the proper counseling of students.

Preferred

7. Demonstrated skill in supervising student employees including delegating responsibility, training and evaluating performance.

Preferred

8. Experience with student residence hall programs in coordinator or lead role and/or coordinating programs with virtual experiences.

Preferred

9. Skill in writing grammatically correct, concise, logical reports, correspondence and proposals.

Required

10. Ability to use standard office applications (MS-Word, Excel, e-mail, web-page browsers and ZOOM or google platforms).

Required

11. Skill in evaluating information and policies according to criteria established by the Associate Director for AAP Counseling and the Director of AAP Pre-College and Summer Programs.

Required

12. Must be able to work maintain flexible work schedules, including evenings and weekends as needed.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Academic Advancement Programs

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.