Project Coordinator

PROJECT POLICY ANL 2 (007397)

UCPath Position ID: 40189652

Position Description History/Status

Approved Date:

12/6/2024 12:14:37 PM

Date Last Edited:

12/6/2024 12:14:28 PM

Last Action Effective Date:

Organization Details

Business Unit (Location):

LACMP

Organization Code:

2400O

Organization:

UCLA FIELDING SCHOOL OF PUBLIC HEALTH

Division Code:

2410D

Division:

PUBLIC HEALTH DIV

Department:

192000 - COMMUNITY HEALTH SCIENCES

Position Details

UCPath Position Number:

40189652

Position Description ID

230476

UC Payroll Title:

PROJECT POLICY ANL 2 (007397)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 19

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

41103931

Reports to Payroll Title:

Acad Prg Mgt Ofcr 4

UCPath Department Head Position Number:

40329755

Department Head Payroll Title:

Department Chair

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

The Bixby Center Project Coordinator is an essential role within a small, fast-paced, high-impact team. We seek a nimble, passionate, and highly effective individual to support the Bixby Center's activities, operations, marketing, communications, and research initiatives. This role offers the opportunity to contribute significantly to impactful research and activities within the UCLA community and beyond.

The UCLA Bixby Center to Advance Sexual and Reproductive Health Equity, located within the Fielding School of Public Health’s Community Health Sciences Department, is a transdisciplinary consortium dedicated to training future leaders in sexual and reproductive health (SRH). Through its comprehensive Bixby Certificate Program, doctoral fellowships, mentorship opportunities, and global experiential learning, the Center equips the next generation of the workforce. It offers a diverse range of activities, including seminars, film series, career advising, and student internship placements, while collaborating with key UCLA departments, on-campus and community groups, and external partners. The Bixby Center is committed to innovative research, community outreach, and advocacy efforts, addressing urgent reproductive health topics and supporting faculty and students engaged in research and applied public health practice.

Operations & Cener Activities

1.Plan, coordinate, adapt and perform program tasks related to Bixby Center activities, both in-person and remotely for students, staff, faculty, community members and stakeholders

2.Work with faculty, staff, students, and stakeholders to carryout events; gather, collate, and disseminate critical SRH information; develop and carry out community activities

3.Contribute to program monitoring and evaluation including designing and distributing evaluation tools, analyzing results, sharing findings and identifying opportunities for improvement

4.Produce high-quality, timely, and effective reports related to Bixby Center activities

5.Oversee and enhance the Standard Operating Procedures (SOPs) to improve the effectiveness and efficiency of Bixby Center operations.

6.Serve as a resource to the Bixby Community to connect them with timely information and personal connections

7.Maintain records of Center activities, including attendance, budgeting and expenses, contact lists, etc.

8.Collaborate with departmental, school and university partners, stakeholders and leadership to carry out, expand, and improve Bixby Center Activities

9.Create and maintain organizational solutions for the team, which may include shared folders and calendars

25%

Marketing & Communications

1. Create outreach and marketing materials for events, programming, advertising

2. Review and update website content in collaboration with leadership. May include overseeing content updates by website hosts.

3. Oversee social media including creating social media plan, posting calendar, creating content, and identifying appropriate trends, technology and software for utilization

4. Identify and procure marketing and promotional materials

5. Produce timely, succinct and visually effective Newsletter & listserv content related to SRH, Bixby Center activities, and the work of partners

6. Develop program marketing materials for distribution online, in person, and verbally

15%

Research Administration & Revenue Generation

1. Identify and investigate potential revenue sources pertaining to SRH research, training and advocacy

2. Contribute to grant proposals by conducting literature reviews, writing/editing content, ensuring compliance with application guidelines, coordinating investigator contributions and assets, assisting with submissions

3. Organize strategic partnerships for purposes of cross-collaboration and interdisciplinary funding applications

4. Liaise with members of community organizations and facilitate collaborative, mutually beneficial partnerships with community partners

5. Assist with the development of new studies and funded work; update training materials and assists with the writing of project specifications

6. Ensure compliance with all aspects of research studies, including those involving both qualitative and quantitative methods

7. Oversee data collection timeliness and effectiveness of activities.

8. Assist the Primary Investigator(s) with the management of all research protocols, with ability to coordinate and complete multiple studies simultaneously.

9.Compile and develop content for reporting, presenting, and publishing.

60%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

or equivalent combination of education and experience

Required

Master's Degree

in Public Health, Social Sciences, or related area and/or equivalent experience/training.

Preferred

Two years

of related project coordination work experience

Required

Fluency in the usage of Institutional Review Board processes including submission of protocols and understanding of compliance and regulatory standards related to research studies

Preferred

Experience in conducting literature reviews, analyzing data, designing evaluation tools, and interpreting results to support program monitoring, evaluation, and research efforts

Preferred

Experience with marketing and communication efforts to a variety of audiences through multiple channels

Preferred

Experience coordinating and managing multiple projects and events simultaneously, including organizing logistics, coordinating with multiple stakeholders, and ensuring all aspects are executed smoothly

Required

Experience in creating visually appealing and effective marketing materials, newsletters, and promotional content using design tools and software such as Canva, Instagram, and LinkedIn

Required

Capable of identifying programmatic needs, potential solutions, and carrying out solutions

Required

Highly effective oral and written communication, able to communicate with diverse audiences, able to digest large amounts of information and create appropriate path forward

Required

Self-starter able to problem-solve independently to work effectively with minimal supervision

Required

Ability to prioritize workflow to meet deadlines, often under pressure of conflicting demands while maintaining accuracy and effectiveness

Required

Ability to effectively keep team informed, and tap leadership appropriately

Required

Skill in preparation of accurate and timely reports, both formal and informal

Required

Demonstrated computer and software skills including MS Word, Excel

Required

Knowledge of UCLA and departmental policies for dealing with purchasing, reimbursement, guidelines for research, confidentiality and HIPAA regulations

Preferred

Knowledge of data management or analytical software such as Qualtrics, Excel, and/or Stata

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

CHS

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.