Program Director, Competitive Sports

RECR SUPV 2 (004137)

UCPath Position ID: 40135710

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1102699

Approved Date:

8/1/2024 1:32:33 PM

Date Last Edited:

8/1/2024 1:32:29 PM

Last Action Effective Date:

9/1/2021

Organization Details

Business Unit (Location):

LACMP

Organization Code:

7000O

Organization:

VC STUDENT AFFAIRS                     

Division Code:

7300D

Division:

CAMPUS LIFE                            

Department:

373000 - CULTURAL & RECREATIONAL AFFAIRS

Position Details

UCPath Position Number:

40135710

Position Description ID

165566

UC Payroll Title:

RECR SUPV 2 (004137)

Business Title:

Program Director, Competitive Sports

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 20

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

C: Supervisor - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40047847

Reports to Payroll Title:

RECR MGR 1

UCPath Department Head Position Number:

40058049

Department Head Payroll Title:

ADMIN MGR 1 

DIRECTION - Indicates that the incumbent establishes procedures for attaining specific goals and objectives in a broad area of work. Only the final results of work done are typically reviewed. Incumbent typically develops procedures within the limits of established policy guidelines.

4401

RECR PRG LEADER 3

3

POSITION SUMMARY

The Program Director, Competitive Sports, is responsible for managing and coordinating program operations for UCLA Recreation. Responsibilities include the development and management of a comprehensive program of over 50 club sports, more than 30 intramural activities for students, faculty and staff and a multi-dimensional program in instruction. The Program Director, Competitive Sports supervises full-time coordinators for intramural and club sports, as well as instructional programs. 

Under the general supervision of the Associate Director, work is initiated and carried out independently, following UC and departmental policies and procedures, as well as federal and state employment law. Ability to work independently, monitor work and set schedules to ensure that deadlines are met and customers are served. Performance is formally reviewed annually. Supervises and reviews performance of subordinates. 

UCLA Recreation is a large department within the Division of Campus Life in Student Affairs with approximately 90 full-time career and contract and over 1,000 part-time employees. UCLA Recreation provides extensive access to a broad range of recreational activities and wellbeing services, and offers programming which encompasses the competitive, passive, social, cultural, and instructional aspects of recreational activity. In addition, the department manages 15 of the University's recreational and athletic facilities offering recreation, competition, and numerous multi-use options for student and university events.

Program Administration

 • Direct the management of intramural and club sport registration processes. 

    ◦ Responsible for staff training and risk management to meet best practices, state codes, safe supervision, and participant planning.

    ◦ Revise and update club sport policies and procedures.

 • Implement policies and procedures for the safe operation of all elements, including collaboration with facility staff on inspections and maintenance. Coordinate training methodologies and procedures to ensure the safe use of elements by appropriate personnel.

 • Oversee unit's facility needs with all applicable facilities, including off-campus facilities.

    ◦ Ensure team and participant compliance with risk management issues related to all unit programs.

    ◦ Review club sport activity evaluations on a quarterly basis.

 • Prepare analyses and other reports as required, researching and implementing program enhancements as appropriate.

 • Keep accurate time and attendance records of officials, sports supervisors, and clerks by maintaining payroll and budget accounts.

 • Provide student organizers and competitive sports coordinators with guidance for all unit events (club sports tournaments, extramural tournaments, etc.) throughout the planning process.

 • Oversee and guide staff in utilizing online payment features when necessary for events inclusive of sport camps and intramural sports.

 • Direct the instructional class registration process to include Sport and Martial Art programs.

 • Direct the Adaptive Recreation program and the Unified Sports program.

 • Attend University or department committee meetings as assigned.

 • Display a strong professional presence, have the ability to communicate both in writing and orally with staff, students and faculty.

 • Coordinate and supervise activities in other departmental units as directed to include but not limited to youth programs, aquatics and special events.

35%

Supervision

 • Supervise full-time staff, including competitive sports coordinators and instructional program staff.

 • Direct performance measures, goal setting, and organizational operations for full-time staff.

 • Oversee subordinates in the recruitment, selection, hiring, training, and management of other staff including facilitators, instructors, officials, student coordinators, and coaches.

 • Provide training sufficient to orient personnel to their duties, the goals and objectives of the programs and the department, the policies and procedures of the university, and the rules and guidance of the supervision of activities.

 • Serve as a resource to clubs on national and local governing body guidelines.

 • Review and submit the time and attendance of employees in the TRS system.

 • Conduct progress reviews with subordinate staff periodically. Conduct annual performance evaluations within timelines established by the department.

30%

Budget Administration

 • Reconcile club team ledgers monthly, ensuring that income and expenses have been routed to the accounting units.

 • Review monthly profit and loss statements for clubs that maintain several accounts such as Men's Rugby and Men's Rowing. Disseminate statements to those designated to receive them.

 • Responsible for determining the allocation process for club teams in a manner that meets unit objectives.

 • Oversee planning, forecasting, and reconciliation of the unit budget, and strategic planning and budgetary analysis of new program opportunities.

 • Develop operating plans for the unit, translate unit and department goals into the budget, and cultivate solutions for resource needs.

25%

Marketing and Public Relations

 • Collaborate with Marketing Unit to develop promotional and marketing materials, including print, electronic and web communications.

 • Oversee the production of visual displays; develop multi-media presentations for group orientations or other public forums.

 • Ensure coordinators maintain close communication with participants regarding deadlines, game schedules and related policies and procedures.

 • Review and evaluate ongoing promotional strategies and initiate new and innovative approaches as appropriate.

 • Maintain the unit's technology needs and research new trends when appropriate.

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

Bachelor's Degree in related area and/or equivalent experience/training

Required

Master's Degree

Master's Degree in Sport Management or related field.

Preferred

Demonstrated experience in sports management and administration.

Required

Demonstrated experience in the areas of program supervision, policy development and leadership training.

Required

 Skill in budget management including development, initiating transactions, interpreting budget statements and reports.

Required

Skill to select and order sports equipment, uniforms and specific recreation gear and apparatus. Ability to work with vendors and university offices in procuring said items.

Required

Detailed knowledge of field and facility preparation to meet program and safety standards.

Required

Skill in evaluating programs and student personnel, being able to make recommendations relative to programmatic objectives and student needs and interests.

Required

Detailed knowledge of facility coordination and scheduling procedures to provide for the conduct of tournaments and special events.

Required

Proven ability to communicate effectively both verbally and in writing.

Required

Skill in computer use and software applications such as Word, Excel, Powerpoint, etc.

Required

Ability to enforce university and URA policies and procedures and take necessary action when misconduct occurs. Ability to analyze situations and decide on proper course of action.

Required

Interpersonal skills to work effectively with diverse groups of students, staff and colleagues.

Required

Working knowledge of various sports eligibility standards and regulations, team concepts, planning, scheduling and facility coordination practices to meet objectives and requirements.

Required

Working knowledge of and skill in cardiopulmonary resuscitation practices to assist in medical or accident situations where CPR is needed.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

John Wooden Center

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.