Access Control Systems Specialist

BUS TCHL SUPP ANL 2 TX (007359)

UCPath Position ID: 40132526

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1106291

Approved Date:

7/15/2024 5:32:31 PM

Date Last Edited:

7/15/2024 5:32:28 PM

Last Action Effective Date:

2/10/2019

Organization Details

Business Unit (Location):

LACMP

Organization Code:

5000O

Organization:

ADMINISTRATIVE VICE CHANCELLOR         

Division Code:

5901D

Division:

ADMINISTRATION                         

Department:

313000 - HOUSING CENTRAL SERVICES

Position Details

UCPath Position Number:

40132526

Position Description ID

170624

UC Payroll Title:

BUS TCHL SUPP ANL 2 TX (007359)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

STEPS

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

TX: Technical

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40122852

Reports to Payroll Title:

BUS TCHL SUPP SUPV 1

UCPath Department Head Position Number:

40043252

Department Head Payroll Title:

ADMIN MGR 2

SUPERVISION - Indicates that the incumbent performs a variety of routine duties within established policies and procedures or by referral to the supervisor’s guidelines.

POSITION SUMMARY

Under the direction of the Housing Operations Access Control Systems Manager, the Access Control Systems Specialist is responsible for providing technical support of Housing and Hospitality Service's surveillance and access control systems. Major duties include maintaining operational integrity of surveillance and access control systems, while assisting in the planning and developing of the housing and hospitality community's surveillance and access control layout. As a key operator, help identify and trouble shoot minor issues with Access Control surveillance and systems' hardware. Act as a liaison with Housing IT, Network Services and external resources to help implement and manage all Access Control supported systems. Manage housing and hospitality service's inventory of camera equipment and other access control hardware.

At UCLA Housing & Hospitality Services (H&HS), you become part of UCLA's tradition of excellence by providing quality housing, dining, and hospitality services to student-residents, faculty, staff, and campus visitors.

We believe there's more to a job than simply being employed. In addition to competitive salaries and comprehensive benefits and retirement plans, H&HS team members enjoy significant opportunities for professional and personal growth in a supportive work environment.

No matter what your role, you will join more than 2,600+ H&HS team members who understand that our motto Hospitality First! means that a warm, gracious attitude makes a difference in the lives of the people we serve.

AMAZING BENEFITS Starting Day One!

Surveillance/Equipment Management

Meet with contractors to perform job walks and give detailed instructions and necessary requirements for cable and network installation under direction of Access Control Systems Manager.

Inspects power supply and wiring of all surveillance equipment, identifying any potential problems.

Responsible for cleanliness of cameras and access control equipment to ensure it is operational.

Keep Access Control Systems Manager advised of any and all technical deficiencies.

Spearhead relevant equipment and software upgrades and new installations as necessary.  

Maintain surveillance system inventory as well as replacement parts for other supported systems.

Assist in the daily operation of Access Control department as needed, including answering phones, emails, in-person customer requests and special events such as move in and move out.

Submit purchase requisition for parts and materials as necessary and relevant to position. 

Develop and present proposed plans for surveillance upgrades and approvals.

Produce and maintain user manuals and documentation for Housing and Hospitality Services' surveillance system and other supported systems.

Attend departmental meetings to discuss surveillance and access control solutions for new and existing buildings.

Review Housing Operations surveillance layout on an annual basis and make recommendations as appropriate.

Resolve projects and assignments quickly and accurately while dealing with frequent interruptions, as well as changing requests from senior management.

Respond to surveillance emergencies as necessary.

Mount surveillance cameras, determine correct settings I.e. frame rate resolution, focus, etc.

Respond to reports of malfunctioning access control equipment and determine necessary course of action to maintain operation of affected unit(s).

Regularly drive UCLA vehicles to facilitate the transporting of equipment and/or materials as needed between on/off campus buildings, and/or offices.

75%

Analysis/Administrative

Audit camera footage to ensure recording and live footage is operational.  

Issue surveillance system credentials to housing personnel under direction of Access Control Systems Manager. 

May be required to assist in the selection of materials for use on construction sites with regards to access control and surveillance equipment.

15%

Training & Personnel Support

Assist in training team members on operation of surveillance and other supported software systems.

5%

Other Duties as Assigned

Perform other duties as assigned by the Access Control Systems Manager.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area and / or equivalent experience/ training

Preferred

3-5 years

experience with Genetec, Network Video Fundaments

Preferred

Demonstrated working experience with the installation and maintenance of low voltage camera equipment.

Skill in reading and comprehending technical manuals, manufacturer specifications and troubleshooting guides used in the installation and repair of technical surveillance equipment.

Knowledge of principles and applications pertaining to analog and digital electronics, video cameras and night vision systems.

Required

Ability to analyze and define administrative and technical problems, identifying relevant factors, recognizing alternatives and formulating conclusions.

Required

Knowledge of basic computer networking. - Can be trained

Preferred

Ability to set goals and priorities, which accurately reflect the relative importance of job responsibilities, when faced with fluctuating workloads, pressure of deadlines and competing requirements.

Ability to handle multiple projects simultaneously. Ability to work in a fast-paced environment to meet project deadlines and periods.

Required

Working knowledge of UCLA Housing operations.

Preferred

Working knowledge of surveillance and access control systems.

Preferred

Working knowledge of Microsoft Suite products.

Required

Ability to establish and maintain effective working relationships with staff, coworkers, and other University personnel and interact diplomatically with a diversified public.

Ability to work harmoniously and cooperatively as a team member.

Ability to learn concepts quickly and to apply this knowledge to other job functions.

Ability to perform duties independently and with a great degree of accuracy, while meeting established deadlines.

Required

Skill in performing a variety of duties, often changing from one task to another of a different nature.

Ability to accept equivocal circumstances and take action where answers to a problem are not readily apparent.

Required

Skill in speaking concisely and logically, using grammatically correct language to convey information and explain policies and procedures in a professional manner.

Experience in writing routine business correspondence, operating procedures, and presentation materials using grammatically correct language.

Required

Ability to report to work on time as assigned and dress professional.

Required

Must have and maintain a valid California Driver's License in order to drive a University vehicle for the transportation of equipment and materials.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Pre-Placement Physical: Employment is contingent upon the completion of a satisfactory physical examination.

Driving Record: The position is subject to the California DMV "Pull Notice System" and continued employment is contingent upon proof of a satisfactory driving record.

Color Vision Testing

10%

May be required to travel to different facilities within Los Angeles and/or Riverside County

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Other University Setting(s)

Location:

All UCLA Housing Properties

•

Cell phone

•

laptop, desktop

•

security cameras

•

ladder, various power tools (drill, impact driver, etc), various cable testing tools (multimeter, toner, cable tester, etc),

various hand tools (screwdriver, pliers, crimper, wire strippers, etc), various low voltage wire/conduit tools (fish rods, fish tape, wire connectors, etc)

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.