Fundraising /Alumni Relations Coordinator, School of Dentistry

FUNDRAISER 1 NEX (007545)

UCPath Position ID: 40111611

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1108886

Approved Date:

2/28/2025 5:51:23 PM

Date Last Edited:

2/28/2025 5:51:21 PM

Last Action Effective Date:

5/31/2021

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6300O

Organization:

EXTERNAL AFFAIRS

Division Code:

6310D

Division:

EXTERNAL AFFAIRS DIV

Department:

404500 - DEVELOPMENT

Position Details

UCPath Position Number:

40111611

Position Description ID

170707

UC Payroll Title:

FUNDRAISER 1 NEX (007545)

Business Title:

Fundraising /Alumni Relations Coordinator, School of Dentistry

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 19

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40259281

Reports to Payroll Title:

FUNDRAISING MGR 1

UCPath Department Head Position Number:

40051120

Department Head Payroll Title:

FUNDRAISING MGR 2

CLOSE SUPERVISION - Indicates that the incumbent is assigned duties according to specific procedures. Work is checked frequently, and in addition there may be formal training.

POSITION SUMMARY

Build a rewarding career that supports scholarships, research, and university initiatives through fundraising for the UCLA School of Dentistry. The UCLA School of Dentistry was established in 1964 in response to the need for a public school of dentistry in the greater Los Angeles area. Since its inception, the School has focused on achieving and maintaining excellence in four main areas: a comprehensive dental education, leading-edge research, quality patient care and public service. This position supports the Assistant Dean of Development and Alumni Relations, and is a great opportunity to learn about fundraising and develop your career goals through our training, mentoring, and professional development programs. As a Fundraising/Alumni Relations Coordinator, you will build meaningful relationships with donors, alumni and colleagues by assisting with event and travel planning, scheduling meetings, drafting correspondence, responding to inquiries, and managing information. Our team is committed to excellent customer service that creates positive relationships and experiences for our donors, faculty, staff, alumni and other key constituents.

We invite you to apply to be part of a dynamic team in a supportive environment where you can use your organizational and interpersonal skills and attention to detail to help raise donations for UCLA. While you may not meet 100% of this job's qualifications, if much of this job and qualifications describe you, then you are highly encouraged to apply.

**Please note, this is a hybrid position.**

Fundraising Support

1. Provide program support for Asst Dean and Development/Alumni Relations staff ; build/maintain constituent relationships; assist with donor ops activities as needed.

2. Per Asst Dean, Development and Alumni Relation/staff, execute activities/events for fundraising programs; input data and route donations/event proceeds on a timely basis.

3. Manage event logistics/details such as coordinating all logistics with internal campus partners, external venues, vendors, all invitations/ messages; producing event materials and providing staff support at events.

4. Compile and maintain reports on cultivation/solicitation activities/results; provide data on program trends and conduct basic data analysis as needed; maintain major gift pipeline/coordinate regular team meetings for annual goals.

60%

5. Prepare materials for specific fundraising activities and/or assist in promotional efforts such as writing, speaking, telephoning, etc. as required; manage and prioritize in-coming communications for further action as needed.

6. As directed, conduct research and compile information to identify prospects and donors; manage prospect and donor records and databases as appropriate.

7. Assist with stewardship activities such as donor appreciation gifts, milestone acknowledgements, etc.; establish/oversee stewardship best practices and other activities.

8. Work with gift processing and accounting departments to record, process, and acknowledge gifts.

9. Manage calendars, schedule meetings, coordinate and prepare travel itineraries.

0%

Comunications/ Special Projects

1. Assist with content, assembly and coordination of printed/ electronic materials for large donor/prospect mailing/emailing projects.

2. Complete, route and track Communication Services Request Forms each communications projects.

3. Assist with and/or prepare a variety of communication pieces; marketing publications, and other fundraising materials to prospects and donors.

4. Maintain files for all communications materials for use by gift officers with donors and prospects; design or draft collateral in the absence of formal pieces, as requested.

20%

Financial

1. Submit expense reports, vendor payments and perform other financial transactions and accounts payable responsibilities as needed.

2. Work with departmental fund managers to manage gift funds and streamline the processing of fund transfers. 

3. Assist with budget monitoring as needed and reconcile expenses against University ledgers. 

20%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Ability to learn and deliver customer service skills such as interacting in a friendly, professional manner and responding quickly and appropriately to requests.

Required

Excellent verbal and written communication skills.

Required

Ability to exercise independent judgment, take initiative, be resourceful and make decisions. 

Required

Ability to research, gather, analyze, and synthesize information from sources such as online searches, databases and files. 

Required

Excellent interpersonal skills to develop and maintain collaborative working relationships.

Required

Ability to work as part of a team, be detail oriented, organized and meet deadlines.

Required

Ability to maintain confidentiality and to use discretion.

Required

Proficiency with business software such as Google docs, Google forms, Word, Excel, and Outlook, and databases.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Must be able maintain a reliable and predictable work schedule including ability to work occasional evenings and/or weekends as needed.

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

CHS

Standing/Walking

X

Sitting

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical Skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.