Grounds Supervisor

LANDSCAPE GROUNDS SUPV 1 (007990)

UCPath Position ID: 40089945

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

601988

Approved Date:

7/15/2024 2:36:07 PM

Date Last Edited:

7/15/2024 2:35:59 PM

Last Action Effective Date:

6/1/2018

Organization Details

Business Unit (Location):

LACMP

Organization Code:

5000O

Organization:

ADMINISTRATIVE VICE CHANCELLOR         

Division Code:

5901D

Division:

ADMINISTRATION                         

Department:

342500 - CUSTODIAL MAINTENANCE & GROUNDS

Position Details

UCPath Position Number:

40089945

Position Description ID

169778

UC Payroll Title:

LANDSCAPE GROUNDS SUPV 1 (007990)

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 21

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

C: Supervisor - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40042903

Reports to Payroll Title:

LANDSCAPE GROUNDS SUPV 2

UCPath Department Head Position Number:

40199693

Department Head Payroll Title:

SKLD CRAFTS AND TRADES MGR 1

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

8133

Groundskeeper

22~

8132

Lead Groundskeeper

2~

8134

Grounds Equipment Operator

4~

8076

Laborers

4~

POSITION SUMMARY

Under the broad direction of the Sr. Superintendent of Grounds or designee, incumbent is responsible for the supervision of 1 Lead Groundskeeper and approximately 22 Groundskeepers/Laborers.  Responsible for the acceptable performance of grounds maintenance in such areas as mowing, edging, fertilizing, aerifying, renovating, and installing lawns.  Directs all routine care of cultivated and surfaced areas.  Inspects, and monitors ground area in his/her district.  Interacts on a regular basis with clients, maintaining a positive and proactive relationship to insure that grounds are being properly maintained at a satisfactory level.  Hire, train, evaluate and take disciplinary actions necessary on employees.  Plan short/long range goals and objectives, costs analysis, and inventory control.  Instruct and supervise groundskeepers in proper usage, care and maintenance of tools and equipment.

At UCLA Facilities Management, we strive to “Be the Preferred Provider.” Join the team responsible for maintaining the 419-acre campus renowned as one of the most beautiful campuses in California with expansive lawns, brick-lined walkways, courtyards, plazas, gardens and athletic fields.

As a supervisor you will be responsible for providing a variety of outdoor maintenance services that helps maintain and preserve the health and beauty of the campus.

OPERATIONS

1. Direct subordinates activities in assigned district on the routine care and maintenance of all campus cultivated and surfaced areas. (E) 2. Visit job sites to discuss work status with subordinates to determine progress, accuracy and quality of workmanship and to assess progress in relation to time schedules; resolve customer concerns and problems on site. Assure quality and quantity of all work performed are at a level consistent with University standards. (E) 3. Respond to emergency/non-emergency calls by assigning appropriate personnel. Establish priority for work assignments. If required, coordinate employee assignments with other supervisors to assure adequate grounds maintenance of the campus. (E) 4. Supervise employees. (E) 5. Assure all trash receptacles are emptied on a daily basis. (E) 6. Manage Athens 3-yard bins on campus- recycling bins, compost bins and trash bins. (E) 7. Schedule trash and recycling compactors to be exchanged and maintained. (E) 8. Schedule roll-offs as needed. (E) 9. Order decals for trash and recycling containers for the program. (E) 10. Oversee single stream container pick-up in campus buildings. (E) 11. Coordinate vehicle maintenance on all recycling vehicles. (E) 12. Deliver clear stream bins for campus events. (E) 13. Oversee cleaning of campus loading docks. (E) 14. Coordination and oversight of FM yard, activities pertaining to recycling and refuse; including e-waste, metal, sort program, refuse. (E)

65%

ADMINISTRATIVE TASKS

1. Plan, schedule and coordinate all aspects of grounds keeping maintenance services in assigned district. Schedule special activities, i.e., renovating and installation of lawns. Ensure all work projects and special work orders are completed according to schedule. (E) 2. Audit timekeeping/payroll records on computerized timekeeping/payroll program (KRONOS) daily, and modify or correct records as appropriate ensuring accuracy and appropriate charges to various projects/work orders. (E) 3. Order and maintain adequate levels of supplies and equipment required for grounds maintenance. (E) 4. Complete materials transfer forms and submit to supervisor for approval. (E) 5. Conduct performance evaluations, counseling and feedback sessions, and implementation of progressive disciplinary action. (E) 6. Discuss and/or provide written reports/updates of repairs to supervisor keeping him/her informed of job progress and/or operational concerns. (E) 7. Conduct regular safety meetings to increase occupational safety awareness that comply with Labor Laws. (E) 8. Train subordinates in proper methods of grounds maintenance and proper usage, care, and maintenance of tools and equipment in order to satisfactorily complete job functions or when subordinates request assistance. Provide continuous training in new/revised work methods, techniques, and procedures. (E) 9. Kronos edits for employees. (E) 10. Plan and print employee schedules. (E) 11. Coordinate vacation and sick time coverage. (E) 12. Coordinate employee schedules. (E) 13. Schedule and oversee FSRs for e-waste pick-up. (E) 14. Schedule vendor pick-ups for wooden pallets, toner cartridges, batteries and scrap metal. (E) 15. Order materials as needed (trash bags, recycling bags, compost bags, masks, gloves, etc.) (E) 16. Schedule delivery of containers ordered by clients. (E) 17. Schedule and facilitate safety training for employees and turn in safety rosters. (E) 18. Post and turn in weekly overtime sign-in sheets. (E) 19. Post and turn in lateral transfer request sheets as requires by the CBA. (E) 20. Prepare estimates for recycling and e-waste pick-ups. (E)

30%

GENERAL TASKS

1. Maintain accurate hours worked on each job. (E) 2. Operate and maintain a variety of power and/or hand tools and equipment related to the trade. (E) 3. Ensure and transport materials, equipment and personnel to and from job site expeditiously. (E) 4. Follow established safety procedures at all times including inspecting tools and equipment for signs of damage, malfunction or deterioration on a regular basis. (E) 5. Upon completion of work, clean up job sites and return equipment, materials, tools, radios, pagers, and Kronos wands to designated storage areas. (E) 6. Ability to respond to off-hour emergencies and overtime as required. (E) 7. Perform miscellaneous job-related duties as requested by supervisor. (E)

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Grounds Maintenance

Five years of broad experience in grounds maintenance or gardening in Parks and Recreation or large institution including one year in a supervisory capacity; or an equivalent combination of education.

Preferred

Grounds Maintenence

Three years of broad experience in grounds maintenance of gardening, with a minimum of one year supervision of a grounds maintenance work force.

Required

Safety

Working knowledge of standard safety practices and methods related to the groundskeeping trade.

Required

Must possess California Driver's License, Class C.  Ability to drive a truck or other light vehicle in the course of duties.

100

Required

Possession of Forklift Certification

100

Preferred

Working knowledge or principal aspects of horticultural work including plant identification, pest and disease identification, cultural requirements for commonly used plant materials, and thorough familiarity with all grounds maintenance operations including irrigation principles, as well as tools/eq

Required

Oversee projects, continuously monitor the safety of all employees. This includes ensuring that appropriate PPE is consistently used. Collaborating closely with the departmental Safety Compliance Officer and Campus EH&S to uphold all campus and departmental safety guidelines.

Required

Skill in supervising and applying supervisory principles to grounds keeping workforce. Skill in motivating and encouraging individuals to work together as a team to achieve department goals/objectives.

Required

Demonstrated ability to schedule and coordinate work projects, direct and inspect the work of subordinates, and resolve any inaccuracies in workmanship and/or correct customer concerns.

Required

Skill in estimating material and labor requirements to accomplish tasks.  Skill in prioritizing assignments to complete work in a timely manner when there are changes in workload, assignments, demanding deadlines, competing requirements, and heavy workload.

Required

Skill in managing a variety of personnel related matters, i.e., employee training and evaluation, career development, interviewing and selection, employee relations and corrective action.

Required

Ability to ensure high quality of grounds keeping service at level consistent with University and department standards. Ability to project and maintain adequate levels of grounds keeping supplies and horticultural tools and equipment.

Required

Ability to establish and maintain cooperative working relationships with peers, subordinates, supervisors, administrators, customers, visitors and outside agencies.

Required

Skill in reading standard English text in order to follow through on written orders and carry out assignments. Also, ability to write standard English text using correct grammar and spelling to complete reports, forms and work orders that are accurate and easy to comprehend.

Required

Skill in reading, understanding and interpreting administrative policy and procedure manuals.  Includes oral communication skills to obtain or convey clear, concise and grammatically correct information.

Required

 Ability to perform effectively under conditions of fluctuating workload, frequent interruptions and/or distractions, deadlines or emergency repairs

Required

Ability to maintain good attendance. Ability to respond to off-hour emergencies and overtime as required.  Ability to work weekends.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Pre-Placement Physical: Employment is contingent upon the completion of a satisfactory physical examination.

Driving Record: The position is subject to the California DMV "Pull Notice System" and continued employment is contingent upon proof of a satisfactory driving record.

0%

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Campus Wide

Standing/Walking

X

X

Sitting

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

Other Mental Requirements

If "Mental demands other" was selected above, please explain:

• Ability to deal with conflict resolution

• Ability to problem solve

• Ability to navigate change

X

Classification 1: Position in which required tasks routinely involve a potential for mucous membrane or skin contact with blood, body fluids or tissues, potential spills, and splashes. Use of appropriate measures is required for every employee in this position.