Undergraduate Advisor

STDT ACAD ADVISOR 2 (004544)

UCPath Position ID: 40079417

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1105686

Approved Date:

5/19/2025 2:50:08 PM

Date Last Edited:

5/19/2025 2:50:04 PM

Last Action Effective Date:

1/3/2023

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1300O

Organization:

LETTERS AND SCIENCE

Division Code:

1330D

Division:

L&S LIFE SCIENCES

Department:

087500 - PSYCHOLOGY

Position Details

UCPath Position Number:

40079417

Position Description ID

165694

UC Payroll Title:

STDT ACAD ADVISOR 2 (004544)

Business Title:

Undergraduate Advisor

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 18

Job Code FLSA:

Non-Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40062629

Reports to Payroll Title:

STDT SVC MGR 1

UCPath Department Head Position Number:

40046100

Department Head Payroll Title:

ADMIN MGR 2

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

Under the guidance of the Undergraduate Advising Supervisor, serve as an Undergraduate Advisor in the Department of Psychology. As part of an advising team, help counsel nearly 5000 undergraduate students by assisting them in transferring credits, determining degree requirements, planning their academic programs, and understanding University policy and procedures regarding the three undergraduate majors, one minor, and one specialization. The incumbent also serves as Student Programs Coordinator to develop fieldwork opportunities in the community and research assistantships on campus; directs, coordinates, and participates in student workshops; works collaboratively with the Vice Chair of Undergraduate Programs, the Director of Student and Academic Services and the Undergraduate Advising Supervisor on projects; serves as staff liaison to the Department's undergraduate student groups; provides day-of coordination for the annual Psychology Undergraduate Research Conference (PURC), updates and edits Departmental and University publications.

The UCLA Department of Psychology is an exceptional department known for its excellence in research, teaching, and service. With a distinguished faculty comprising more than 60 ladder rank members, it is one of the nation's top psychology departments. Its undergraduate program is the largest within the Division of Life Sciences and the UCLA College, with nearly 5,000 undergraduate students enrolled across three majors: Psychology, Psychobiology, and Cognitive Science and a minor program, Applied Developmental Psychology. The department also offers a comprehensive Ph.D. program with eight areas of study to approximately 200 enrolled graduate students.

STUDENT ADVISING

A1. Confer with students (individually and in groups) for program planning, eligibility to enter the Psychology Department, and determining status within the Department.

A2. Participate as part of an advising team in the academic progress review of students in the Departmental pre-majors and majors (Psychology, Psychobiology, Cognitive Science) and assess the students' ability to successfully complete the undergraduate program.

A3. Explain policies of the Psychology Department minor (Applied Developmental Psychology) and the Specialization in Computing. Review students' progress and advise students on petitions to be accepted into the appropriate minor. Process student petitions.

A4. Evaluate and explain students' Degree Audit Reports utilizing online systems.

A5. Participate in the Departmental new students' orientation sessions throughout the year.

50%

PROGRAM COORDINATION

B1. Research, Fieldwork,and Internships-  Coordinate research, fieldwork, and Internship courses.

B2. Directed Individual Research and Study Courses- Develop internship opportunities by selecting potential working sites in the community and research assistantships on campus; review and process learning contracts; administer all aspects of fieldwork and research courses in coordination with graduate TAs and academic coordinator.

B3. Departmental Workshops and Services for Enrollment, Casptone, and Career Options- Coordinate, schedule, advertise, and administer departmental workshops for students on advising, majors and minors, enrollment, career opportunities, etc.

B4. Student Groups- Facilitate students and serve as liaison to various departmental student groups including Psi Chi, UCLA Cognitive Science Student Association, and the UCLA Undergraduate Research Journal of Psychology. 

B5. Psychology Undergraduate Research Conference (PURC) – Coordinate day-of responsibilities for large-scale event, which include:

     B5A. Recruit faculty members, graduate students, staff, and student volunteers to attend and participate.

     B5B. Communicate with participants and faculty advisors about their assignments, event expectations, and presentation requirements.

     B5C. Prepare materials including name tags, certificates, signage, registration materials, guest materials.

     B5D. Organize dining arrangements including breakfast, dinner, refreshments and ambience details (decoration, location, etc.)

     B5E. Complete miscellaneous projects including preparing a research display and research literature, preparing the guest book, preparing hospitality services for guests, arranging for participant photography and event troubleshooting.

     B5F. Meet with the PURC Faculty Advisor, the PURC Coordinator, the Director of Student Services, the Undergraduate Advising Supervisor, and the Graduate Student Assistant after the review the success of the event and make suggestions for the following year.

35%

ADMINISTRATION

C1. Work closely with the Undergraduate Advising Supervisor to develop new programs, policies, and procedures for the Undergraduate Advising Office.

C2. Aid in updating and editing information in the following University and departmental publications:  - Psychology Undergraduate Handbooks - Counselor's Directory - Major requirements information sheets - Quarterly newsletter

C3. Serve as liaison to the Office of Instructional Development Evaluation of Instruction Program to determine appropriate courses to administer online student evaluations on a quarterly basis.

C4. Assist in the coordination and creation of student feedback surveys for the Advising Office services. Collaborate with the Psychology Information Technology unit on determining appropriate software to administer surveys. Collect and record data.

C5. Coordinate the scantron request process for course exams for faculty on a quarterly basis and manage distribution with the Psychology Main Office.

C6. Participate in departmental events including commencement, Bruin Day, and the Psychology Undergraduate Research Conference (PURC).

10%

SPECIAL PROJECTS

Assist with special projects as assigned. (E)

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area and/or equivalent experience/training

Required

Demonstrated skill in employing fundamental counseling techniques with sensitivity sufficient to assist students in the resolution of problems or establishment of academic goals.

Required

Skill in interacting with persons of various social, cultural, economic, and educational backgrounds for the purposes of advising students and working with faculty and staff.

Required

Skill in the interpretation of transcripts and/or course work (catalogs, syllabi, etc.) from    other universities and colleges to accurately advise students of degree applicability.

Required

Skill in mediating between contending parties and groups.

Required

Working knowledge of the following University policies and procedures.

Required

Skills in writing grammatically correct, routine business correspondence, procedures, proposals, reports, etc.

Required

Ability to work in an environment of constant interruptions and remain friendly and helpful.

Required

Skill in reading documents written in standard English text.

Skill in speaking clearly and distinctly using appropriate vocabulary and grammar to obtain and convey information to faculty, staff, and students.

Required

Ability to establish and maintain cooperative working relationships with students, faculty,  staff, and administration and work as a member of a team; collaborating with colleagues.

Required

Ability to assess a spectrum of job needs and personal demands and establish appropriate priorities.

Required

Skill in working independently and following through on assignments with minimal direction.

Ability to develop and analyze statistical information from a variety of sources.

Required

Skill in designing, developing, and maintaining spreadsheets and databases for compiling information. 

Skill in producing reports and analyses from spreadsheets and databases.

Working knowledge of the internet and online web-based systems.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Pritzker 1530

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

Other Mental Requirements

If "Mental demands other" was selected above, please explain:

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.