Investigator

ETHICS AND CMPLNC PROFL 3 (006232)

UCPath Position ID: 40068079

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1135893

Approved Date:

7/1/2025 3:48:48 PM

Date Last Edited:

7/1/2025 3:48:40 PM

Last Action Effective Date:

9/1/2022

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6200O

Organization:

CHANCELLOR'S ORGANIZATION

Division Code:

6210D

Division:

CHANCELLOR'S ORGNZTN DIV

Department:

300500 - TITLE IX

Position Details

UCPath Position Number:

40068079

Position Description ID

167399

UC Payroll Title:

ETHICS AND CMPLNC PROFL 3 (006232)

Business Title:

Investigator

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 23

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

F: All Others - Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40050565

Reports to Payroll Title:

ETHICS AND CMPLNC MGR 1

UCPath Department Head Position Number:

40050565

Department Head Payroll Title:

ETHICS AND CMPLNC MGR 1

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

POSITION SUMMARY

Under the general supervision of the Title IX Director, incumbent isresponsible for assisting with initial response and investigation of complaints of gender discrimination, including sexual harassment, sexual violence, and other prohibited conduct involving all members of the University community. The incumbent's job responsibilities will include: receiving reports and complaints; conducting initial intake and preliminary investigation; determining the appropriate process used in response to complaints (including alternative resolution and formal investigation); conducting prompt, equitable and impartial administrative investigations; making findings of fact and applying relevant policies in individual cases. The incumbent will draft and revise investigation reports. The incumbent will assist in maintaining database and records related to responses and investigations. The incumbent will assist in identifying, developing and integrating best practices and procedures into the complaint response and resolution process. The incumbent also trains University employees regarding the interpretation of Title IX and the University's non-discrimination policies, as well as the University's obligations under these policies. The incumbent is a Campus Security Authority under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and a Responsible Employee under the UC Policy on Sexual Violence and Sexual Harassment.

Complaint Intake, Resolution and Tracking

1. Exercises independent judgment in the intake of reports and responses to complaints of gender discrimination and harassment, keeping the Title IX Director and other appropriate administrative officials informed as needed. (E)  2. Outreaches to and conducts interviews of the impacted party, respondent, and relative witnesses. Gathers relevant evidence. Acts as a neutral party through all aspects of investigation and ensures a prompt, fair and neutral process for all parties. (E)  3. Provides impartial consultation, problem solving, and options for problem resolution regarding all issues of gender discrimination to members of the UCLA community. (E)  4. Facilitates the alternative resolution of complaints of gender discrimination, sexual harassment, sexual violence, and other prohibited conduct where appropriate. (E)  5. Advises impacted parties of possible consequences of conduct or actions, and generally informs them of their rights, responsibilities and applicable procedures. Maintains a high degree of confidentiality throughout. (E)  6. Performs thorough, fair and impartial formal investigations of complaints of gender discrimination, including sexual harassment, sexual violence, and other prohibited conduct and applies the facts fairly and appropriately to University policies in reaching conclusions regarding policy violations. Independently interprets Systemwide policies and UCLA local policies and procedures, as well as legal decisions, and applies them to the facts of a particular situation. (E)  7. Collaborates with other campus offices (e.g., Labor Relations, Academic Personnel, Office of Dean of Students, Police, etc.) regarding responding to, investigating and resolving issues of gender discrimination. Facilitates the alternative resolution of complaints of gender discrimination, sexual harassment, sexual violence, and other prohibited conduct where appropriate. (E)  8. Keeps appropriate records and notes of investigatory, response and resolution process and maintains the confidentiality of all reports and complaints in accordance with UC policy and applicable laws related to record retention. (E)  9. Writes reports, outcome letters, and case closure notes clearly, articulating the assessment in a format that may be used in legal or administrative proceedings. Revises reports to the same standard of clarity. (E)

75%

Outreach and Training

1. Develops, implements and coordinates education programs for awareness and prevention of gender discrimination, sexual harassment, sexual violence, and other prohibited conduct for individuals, groups or campus units. (E)  2. Researches, evaluates, and recommends instructional materials for development, distribution, purchase or rental. Coordinates with other campus departments as appropriate in developing such programs. (E)  3. Qualified to teach programs meeting the requirements of AB 1825, the state-mandated sexual harassment prevention training for supervisors. (E)  4. Coordinates with other UCLA offices in the development of written procedures and guidelines to promote awareness of the function of the Title IX office. (E)

15%

Analysis and Other Responsibilities

1. Keeps abreast of current law and regulations, legal decisions and guidance related to harassment and other discriminatory practices. (E)  2. Provide high-level analysis of draft investigation reports, review with a critical eye, provide analysis and decision-making recommendations, and suggest questions for additional follow up, of investigation reports. (E)  3. Performs other duties within specific areas of strength as assigned. (E)

10%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Juris Doctor (JD) Degree

From an accredited American Bar Association (ABA) institution

Preferred

Working knowledge of federal and state regulations related to Title VI, Title VII, Title IX, ADA, and

other state civil rights laws that apply to the public sector consistent with University of California

policies and guidelines.

Required

Comprehensive knowledge of federal and state law pertaining to discrimination, harassment, and

sexual violence; case law; employment and education law trends; federal and state employment

practices and laws, including employee performance management, corrective action, and

progressive discipline.

Required

Ability to research, interpret and apply law and policy. Demonstrated skill in analyzing information,

problems, situations, practices and/or procedures to define the problem or objective, identify

relevant concerns, identify patterns and relationships, formulate logical and objective conclusions.

Required

Demonstrated ability to write detailed, well-organized, publishable analytical reports, procedures

and memos on deadline; skill in negotiating, exchanging ideas, information and opinions with others

to formulate policies and programs and/or arrive jointly at decisions, conclusions and/or solutions.

Required

Demonstrated ability to make oral presentations to individuals or groups to enhance understanding

of applicable policy or procedure in the employment and patient care contexts, interpret and

effectively explain complex policies and procedures to all levels of students, academic, and staff

personnel.

Required

Demonstrated ability to establish rapport and credibility and gain the trust of administrators,

faculty, and staff at all levels of the University, Health System, and DGSOM, as well as students and

external parties; and to communicate with empathy with discrimination complainants and

respondents.

Required

Demonstrated ability in investigating complaints, interviewing employees, students, patients and

others from various cultural, social, economic and educational backgrounds concerning sensitive

matters related to discrimination; ability to recognize an emergency situation and take appropriate

action.

Required

Demonstrated ability to function as part of team and collaborate with colleagues to facilitate the

resolution of employee and organizational issues; ability to function effectively with frequent

interruptions and distraction, changing priorities, multiple deadlines and a frequently heavy

workload.

Required

Demonstrated ability to work independently with only general direction, accept equivocal

circumstances and take appropriate action where answers to a problem are not readily apparent.

Required

Ability to appropriately handle confidential and sensitive information and documents, including

information related to collective bargaining.

Required

Experience in leading and conducting all aspects of complex workplace investigations.

Required

Healthcare industry, higher education, and/or public sector experience.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Wilshire Center

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.