Executive Senior Associate Athletic Director, Chief Development Officer

FUNDRAISING MGR 3 (000466)

UCPath Position ID: 40065249

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

705532

Approved Date:

7/2/2024 10:36:46 AM

Date Last Edited:

7/2/2024 10:36:43 AM

Last Action Effective Date:

11/1/2022

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6000O

Organization:

INTERCOLLEGIATE ATHLETICS              

Division Code:

5501D

Division:

INTERCOLLEGIATE ATHLETICS              

Department:

374500 - INTERCOLLEGIATE ATHLETICS

Position Details

UCPath Position Number:

40065249

Position Description ID

165064

UC Payroll Title:

FUNDRAISING MGR 3 (000466)

Business Title:

Executive Senior Associate Athletic Director, Chief Development Officer

Personnel Program

Management and Senior Professional (MSP)

Salary Grade:

Grade 29

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

A: Manager - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

0.70

SUPERVISION

UCPath Reports to Position Number:

40713754

Reports to Payroll Title:

ATH MGR 4 PAC12

UCPath Department Head Position Number:

40961039

Department Head Payroll Title:

ETHICS AND CMPLNC MGR 1

DIRECTION - Indicates that the incumbent establishes procedures for attaining specific goals and objectives in a broad area of work. Only the final results of work done are typically reviewed. Incumbent typically develops procedures within the limits of established policy guidelines.

0464

FUNDRAISING MGR 1

1

0332

HEAD COACH 5

1

0462

FUNDRAISER 4

2

7547

FUNDFRAISER 3

6

6292

EVENTS SPEC 3

1

6299

ALUMNI EXTERNAL REL SPEC 3

1

5115

COACH AST 3

5

6566

ATH MGR 1 PAC12

1

7377

ADMIN OFCR 3

1

7455

DIGITAL COMM SPEC 3

2

4723

BLANK AST 2

1

POSITION SUMMARY

UCLA's sports championship history stands out as one of the most impressive of any university.  Our student-athletes perform at an elite level in their sports, studies, and public service.  As the Department of Intercollegiate Athletics (DIA)'s Executive Senior Associate Athletic Director/Chief Development Officer, you will lead our fundraising efforts and join us in our commitment to invest in tomorrow's champions today. This position is a remarkable opportunity to bring your athletic fundraising expertise, proven leadership success, and strong constituent engagement abilities to UCLA's storied program.

As the Executive Senior Associate Athletic Director, you will lead the development staff in a comprehensive fundraising program, including DIA and campus-wide campaigns.  You will serve on the DIA executive team and work as a collaborative partner to the Director of the DIA.  Your focus includes management of a robust fundraising portfolio centering around principal and major gifts of $500,000 and above. As Sport Administrator for assigned sport(s), you will insure that the assigned UCLA sport program(s) remains consistently ranked among the top in the country.

Strategic Planning and Management/Department Administration

 • Serve as a member of the DIA executive team, collaborating on DIA strategic planning, and execution.

 • In partnership with the Director, Intercollegiate Athletics, and executive team, develop a strategic fundraising plan to achieve DIA funding priorities and increasing giving over time.

 • Design, implement and oversee a strategic planning process to create an annual operating plan with budget and defined annual and campaign fundraising goals.

 • Conduct annual reviews of the development program to quantitatively and qualitatively measure the program’s success. Identify areas for improvement and new opportunities.  Develop and implement program enhancements.

 • Broadly oversee the DIA’s development budget for personnel and program expenses.

35%

Strategic Planning and Management/Department Administration

 • Ensure all assigned units operate in compliance with University, Big Ten Conference, Mountain Pacific Sports Federation (MPSF), and NCAA rules and regulations.

 • Serve as member of University Development Senior Staff.  Represent UCLA Athletics to all internal and external constituencies.

0%

Fundraising

 • Devise and implement comprehensive individual and team fundraising plans to meet annual and longer-term goals.

 • Manage a portfolio of high-level prospects and donors, mainly those at the $500,000 and higher giving range. Devise and execute successful fundraising strategies at all stages of donor cycle.

 • Meet or exceed Development’s individual and team fundraising metrics, such as contacts, visits, proposals, solicitations and dollars raised.

 • Oversee annual giving program to ensure acquisition of new donors, appropriate donor count, and movement of donors through giving life cycle from annual fund to major gifts.

35%

Fundraising

 • Oversee a robust stewardship program that ensures continued giving and deepening donor commitment with DIA.

 • Devise and implement a volunteer program to identify prospects and provide engagement and cultivation opportunities to donors.

0%

Staff Management/Supervision

 • Supervise professional and support staff providing leadership, guidance and supervision of daily activities as needed.

 • Provide strategic direction and goal setting for direct reports.

 • Conduct annual performance reviews and provide regular feedback on employee’s performance, addressing issues and providing appropriate training to enable success.

15%

Sport Administration

 • Direct and supervise assigned sport program(s) in all aspects, including the development, management, and review of operational activities and budget.

 • Understand program and department goals, and work with Head Coach and program leadership to achieve goals.

 • Articulate and execute program’s vision to constituents, campus and department staff.

 • Advise Director of Athletics on all program operations, including recruiting, equipment, uniforms and supplies.

 • Understand and assist in program personnel changes with Head Coach and leadership.

 • Represent program interests on campus issues as needed.

 • Ensure all aspects of program elements and student welfare issues are maintained for best possible competitive results.

10%

Sport Administration

 • Collaboratively ensure all staff adhere to department, university and state systems, controls and policies.

 • Manage and administer championships for assigned sport(s), including traveling with assigned team(s) to all postseason competitions.

0%

Rules Compliance

• Comply with all Federal, State, University and Department requirements established pursuant to Title IX, including the mandatory reporting requirements for a “Responsible Employee.”

 • The DIA is governed by the NCAA, BIG10 and University of California.  The incumbent is required to comply with the applicable rules, regulations and policies of those organizations.

    ◦ Review and retain all rules compliance disseminated by the DIA Compliance office.

    ◦ Report all NCAA/BIG10 violations.

    ◦ Sign the annual NCAA Certification of Compliance form.

    ◦ Complete the Athletically Related Income form annually.

    ◦ Comply with California State Child Abuse & Neglect Reporting Act (CANRA) Law and adhere to mandatory reporting guidelines.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's degree required.

Required

Advanced degree preferred

Preferred

Minimum of 7-10 years of progressively increasing experience and responsibility in athletics administration or development/fundraising, preferably within a major research university or organization.

Required

Demonstrated excellent leadership experience in managing a comprehensive / complex advancement prog. or comparable prog. emphasizing principal & major gift solicitations of similar level & complexity.

Preferred

Working knowledge of the principles and practices of major gift fundraising including athletics fundraising.

Preferred

Skill in personal solicitation techniques with demonstrated ability to conceptualize and implement principal, major gift and annual fund cultivation and solicitation strategies.

Preferred

Excellent skill in donor and constituent relations.

Preferred

Demonstrated knowledge of and familiarity with issues and terminology relating to intercollegiate athletics.

Preferred

Strong verbal and written communication skills to express the mission of the university and the fundraising goals of the campus, especially as they relate to the UCLA Department of Intercollegiate Athletics.

Preferred

Excellent interpersonal skills to work effectively with External Affairs, DIA, Development leadership, administration, colleagues, major donor prospects, volunteers and other constituents.

Preferred

Skill in the development and leadership of team approaches to goal accomplishment.

Preferred

Strong management and supervisory skills, including staff recruitment, retention, professional growth, training, and discipline.

Preferred

Strong strategic planning, analytical and organizational skills to develop and implement creative, credible solutions.

Preferred

Knowledge of and willingness to comply with department, University, Conference, and NCAA rules and regulations.

Preferred

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Conflict of Interest: The position is subject to the University Conflict of Interest Code required by the Political Reform Act of 1974. The candidate(s) selected will be required to complete financial statements for public record.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

20%

Ability to travel as needed.

Ability to work evening and weekend hours as required.

Required

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

JD Morgan Center. Los Angeles, CA 90095

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.