Assistant Director of Career Services; LL.M. Career Advisor

CAREER SVC SPEC 3 (004516)

UCPath Position ID: 40063541

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

601402

Approved Date:

1/17/2025 6:19:17 PM

Date Last Edited:

1/17/2025 6:19:15 PM

Last Action Effective Date:

3/15/2023

Organization Details

Business Unit (Location):

LACMP

Organization Code:

1140O

Organization:

SCHOOL OF LAW

Division Code:

1141D

Division:

LAW DIV

Department:

025000 - LAW

Position Details

UCPath Position Number:

40063541

Position Description ID

164689

UC Payroll Title:

CAREER SVC SPEC 3 (004516)

Business Title:

Assistant Director of Career Services; LL.M. Career Advisor

Personnel Program

Professional and Support Staff (PSS)

Salary Grade:

Grade 20

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

E: All Others - Not Confidential

Employee Class (Appt Type):

2 - Staff: Career

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

40049595

Reports to Payroll Title:

CAREER SVC MGR 2

UCPath Department Head Position Number:

40040696

Department Head Payroll Title:

Dean

DIRECTION - Indicates that the incumbent establishes procedures for attaining specific goals and objectives in a broad area of work. Only the final results of work done are typically reviewed. Incumbent typically develops procedures within the limits of established policy guidelines.

POSITION SUMMARY

Under the general guidance of the Senior Director of Career Services and in collaboration with the LL.M. counselor, cultivate and coordinate employment and networking opportunities, establish relationships with alumni and potential employers, manage an LL.M. interview program, develop career education programs for LL.M. and J.D. students, and provide career counseling to LL.M. students. The LL.M. Career Services Assistant Director oversees career services of 200 UCLA LL.M. students. The incumbent cultivates relationships with employers and guides the LL.M. and SJD population in obtaining professional opportunities and/or practical experience during law school and after graduation. The Assistant Director must navigate managing the expectations of 200 LL.M. students while providing support, guidance and opportunities for their professional development. The LL.M. Career Services Assistant Director must be able to lead and skillfully communicate with LL.M. students from diverse backgrounds from across the globe. The incumbent oversees programming for this student population, including planning and organizing events, such as a large interview program and speaker series, and hosting employer site visits.  The incumbent also establishes mentorship opportunities with key lawyers and employers for both LL.M. and J.D. students. An ideal candidate will have a Law degree and legal experience, a demonstrated ability to build a professional network within the legal market, and knowledge of various types of legal practice. The candidate must be able to effectively network with employers from various fields including law firms, business entities and public interest organizations.

The UCLA School of Law stands as a renowned institution renowned for its commitment to excellence in legal education, research, and community engagement. Situated in the vibrant city of Los Angeles, it offers a dynamic environment where innovation thrives and diverse perspectives are celebrated. With a distinguished faculty, cutting-edge curriculum, and a rich tradition of producing influential leaders in various fields of law, UCLA Law provides unparalleled opportunities for professional growth and impact. Joining the UCLA Law community means becoming part of a dynamic environment where you can contribute to shaping the future of law and society.

Strategic Initiatives

1. Proactively engage in employer outreach to cultivate and implement job opportunities for LL.M. and S.J.D. students. (E)  2. Conduct strategic analysis of LLM students' service needs and propose new initiatives to address service gaps. Design and oversee execution of effective counseling services. (E)  3. Create and disseminate promotional and informational materials that educate employers about LL.M. and S.J.D. students. (E)  4. Take a leading role in managing the annual alumni mentor program for all interested J.D. and LL.M. students and alumni. (E)  5. Lead and assist with various career programs, including virtual networking and interview programs. (E)

35%

LLM Interview Program

1. Lead communication with employers and consortium law schools for the UCLA Law LL.M. Interview Program (interview program). (E)  2. Market the program, recruit employers, and oversee the organization and execution of the annual interview program. (E)  3. Manage Symplicity database for the interview program and ensure all student and employer data is accurate. (E)  4. Collect detailed data of the interview program to track success of the interview program and make recommendations for future programming opportunities. (E)  5. Assist students in preparation for the NYU LL.M. Interview Program.

30%

Counseling

1. Develop workshops and presentations about career opportunities and career skill areas (resume writing, interviewing, and job search). Cultivate a network of speakers to participate in these programs. (E)  2. Actively identify and expand LL.M. career programs, building upon an established and working infrastructure, including programs such as the newly established five By-Region LL.M. receptions, which serve as a welcome gesture and a networking opportunity with UCLA law alumni and local professionals and the Onsite Learning Programs (to law firms, court, and DOJ). (E) 3. Assist with the development of publications, brochures, handbooks, and handouts covering relevant areas of career planning and placement for LL.M. and S.J.D. students. (E) 

10%

Programming

 4. Teach, advise, and counsel LL.M. and S.J.D. students in their career development by addressing areas of self-assessment, goal-setting, resume-writing, interviewing skills, career paths, and job search strategies, as well as various fields of practice and alternatives to traditional practice. (E)   5. Develop, maintain, and promote advanced degree student section of the Career Services website. (E)

10%

Alumni Relations

1. Develop effective strategies for establishing an LL.M. alumni network. (E)  2. Actively engage with LL.M. alumni through specific programming such as email campaigns, semester events, speakers sessions, and end of year gatherings. (E)  3. Management and administer the Alumni Mentorship Program for J.D. and LL.M. students. (E)

15%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Bachelor's Degree

in related area and/or equivalent combination of education and experience/training

Required

Juris Doctor (JD) Degree

Preferred

Or

Other Type of Degree

LL.M. Degree

Preferred

Knowledge of career opportunities in the legal community, including substantive areas of practice and market trends.

Required

Background in or knowledge of international employment markets.

Required

Ability to understand and communicate the non-traditional uses of the LL.M. and S.J.D. degrees.

Required

Skill in employing excellent marketing skills to place LL.M. and S.J.D. students with appropriate employers.

Required

Ability to assist students in developing appropriate job search skills and strategies to achieve their employment goals.

Required

Skill in counseling students of diverse backgrounds individually and in group situations regarding types of careers available within the legal profession.

Required

Advanced technical ability to manage Symplicity database, track success metrics of programming offered, produce analytics reports for Law School leadership on LLM population, and support students with resume review and updates.

Required

Skill in setting priorities which accurately reflect the relative importance of goals and job responsibilities and adjusting the priorities as needed.

Required

Skill in listening perceptively and conveying understanding, establishing rapport, gaining trust, motivating others, and stimulating people to effective action.

Required

Advanced communication skills sufficient to support students from diverse backgrounds with limited English language proficiency. Ability to speak multiple languages strongly preferred.

Required

Ability to establish and maintain cooperative working relationships with students, faculty, administrators, and representatives of the legal community.

Required

 Skill in interacting effectively with individuals or groups representing various social, cultural, economic, and educational backgrounds.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Dodd Hall

Standing/Walking

X

Sitting

X

X

Bending/Stooping

X

Squatting/Kneeling

X

Climbing

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

Lifting/Carrying/Push/Pull over 50 lbs

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

Marked changes in humidity or temperature

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.