Director, Scouting and High School Relations - Football

ATH MGR 1 PAC12 (006566)

UCPath Position ID: 40062291

Position Description History/Status

For Reference ONLY - PeopleAdmin JA Number:

1118499

Approved Date:

5/19/2025 11:50:17 AM

Date Last Edited:

5/19/2025 11:50:14 AM

Last Action Effective Date:

2/29/2024

Organization Details

Business Unit (Location):

LACMP

Organization Code:

6000O

Organization:

INTERCOLLEGIATE ATHLETICS

Division Code:

5501D

Division:

INTERCOLLEGIATE ATHLETICS

Department:

374500 - INTERCOLLEGIATE ATHLETICS

Position Details

UCPath Position Number:

40062291

Position Description ID

166237

UC Payroll Title:

ATH MGR 1 PAC12 (006566)

Business Title:

Director, Scouting and High School Relations - Football

Personnel Program

Management and Senior Professional (MSP)

Salary Grade:

BYA

Job Code FLSA:

Exempt

Union Code (Collective Bargaining Unit):

99: Non-Represented (PPSM)

Employee Relations Code:

A: Manager - Not Confidential

Employee Class (Appt Type):

1 - Staff: Contract

Full-Time Equivalent (FTE)

1

SUPERVISION

UCPath Reports to Position Number:

41156806

Reports to Payroll Title:

ATH MGR 2 PAC12

UCPath Department Head Position Number:

40062272

Department Head Payroll Title:

HEAD COACH 5

GENERAL SUPERVISION - Indicates that the incumbent develops procedures for performance of variety of duties; or performs complex duties within established policy guidelines.

3

POSITION SUMMARY

Under general supervision of the Executive Director Player Personnel, the Director of Scouting and High School will assist with the oversight and direction to all aspects of the recruiting and scouting departments as allowed per NCAA rules and regulations.

Management of Comprehensive System of Scouting

 • Supervision of all Recruiting Analysts. Working closely and in a supervisory capacity of the department.

 • Provide supervision and leadership in all scouting staff meetings, providing comprehensive updates on overall strategy and status as well as individual prospects.

 • Create and implement a comprehensive and complete strategy of identification and evaluation of all prospective student-athletes.

    ◦ Process will include creating systems for recording, tracking and updating status of prospects as well as organizational elements to evaluation process.

 • Create and determine the template for scouting evaluations to be used by football coaching staff over the course of their in person evaluation days.

30%

Management of Comprehensive System of Scouting

 • Evaluation of usage of all third party and outside services (as approved by NCAA) relating to scouting of prospects.

 • Project current and future roster and depth needs, in turn influencing strategic scouting and evaluation decisions. Allowing for the prioritization of recruitment at particular positions.

 • Create and implement comprehensive video library for tracking and evaluating prospects.

0%

Management of Comprehensive System of Recruiting

 • Assist with supervision and leadership in all recruiting operations staff meetings.

 • Develop and maintain an outreach plan of messages and visuals to build the institutions relationship with recruits and their families.

 • Work closely with the Director of New Media and Executive Director of Player Personnel to develop and implement a comprehensive plan to effectively market and inform prospects on the staff, program and university.

30%

Management of Comprehensive System of Recruiting

 • Set the template, organization and administration for all prospective student athlete visits- both official and unofficial visits. Provide direction for implementation and execution of all aspects regarding the visit.

 • Assist with the summer camp schedule, design the structure and organization for camps, and coordinate these events. 

 • Set the travel schedule for coaches on the road in the fall, winter, and spring.

 • Maintain and update a wide ranging and significant source of contacts for all recruiting related topics and information.

 • Ensure complete and proper adherence to all NCAA, Conference and UCLA rules and regulations related to the process of recruiting including schedule regular compliance and rules updates and educational sessions.

0%

High School Relations

 • Build and maintain relationships with high school coaches, athletic directors, and key influencers to support recruiting outreach and program visibility.

 • Coordinate and manage all high school visits, campus tours, and unofficial recruiting events to enhance the experience for prospective student-athletes and their families.

 • Assist in recruiting strategy development by identifying target regions, evaluating recruiting pipelines, and supporting communication between coaching staff and prospective recruits.

 • Oversee communication and compliance protocols related to NCAA recruiting rules, ensuring all high school interactions are documented and within institutional and NCAA guidelines.

20%

Administrative Support- Scouting and Recruiting

 • Work closely with the Chief of Staff and Associate Athletic Director concerning all budgetary items pertaining to football scouting and recruiting.

 • Oversight of 4 Full time employees, and therefore their respective areas of responsibility, providing periodic evaluations and setting direction and philosophy of workflow and assignments.

 • Oversight of all part time and student workers in recruiting.

 • Handles relationships and paperwork with recruiting vendors and services as approved by compliance and the NCAA.

10%

Admissions Preparation

 • Gather transcripts and test scores for all recruits, and counsel them on what they need to be admitted in both course selection and performance.

 • Work closely with the SAAC preparation group to prepare scholarship and walk on prospects for admission.

 • Coordinate academic interviews for recruits selected to need one in admissions process.

5%

Rules Compliance

 • Comply with all Federal, State, University and Department requirements established pursuant to Title IX, including the mandatory reporting requirements for a “Responsible Employee.”

 • The DIA is governed by the NCAA, Big Ten Conference, Mountain Pacific Sports Federation and University of California System.  The incumbent is required to comply with the applicable rules, regulations and policies of those organizations.

    ◦ Review and retain all rules compliance disseminated by the DIA Compliance office.

    ◦ Report all NCAA and conference violations.

    ◦ Sign the annual NCAA Certification of Compliance form.

    ◦ Complete the Athletically-Related Income form annually.

    ◦ Comply with California State Child Abuse & Neglect Reporting Act (CANRA) Law and adhere to mandatory reporting guidelines.

5%

•

Performs other duties as assigned.

•

Complies with all policies and standards.

•

Complies with the University of California, Los Angeles (UCLA) Principles of Community.

•

This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

QUALIFICATIONS

Minimum of five to seven years of recruiting experience as a college coach, scout, or recruiting coordinator.

Required

Ability to exercise sound judgment and to handle sensitive and confidential information/material with discretion.

Required

Ability to interact diplomatically with individuals of various social, economic, cultural, and educational backgrounds.

Required

Superior public relations skills, including outstanding interpersonal skills to establish and maintain effective working relationships and correspondence with staff, faculty, media, recruits, visiting coaches, donors, parents and BigTen and NCAA officials.

Required

Ability to plan and prioritize assignments and work independently to complete assignments despite various deadlines, competing requirements and changing priorities.

Required

Ability to perform under stress and maintain composure in the face of resistance, indifference or hostility.

Required

Ability to organize and maintain a calendar system.

Required

Working knowledge of contracts and demonstrated budgetary skills.

Required

Working knowledge of University purchasing and accounting policies and procedures.

Preferred

Demonstrate word processing and computer skills to complete assignments with speed and accuracy.

Required

Ability to operate a computer with working knowledge of various computer software systems including: Microsoft Office, JumpForward, Teamworks, Hudl, XOs, Prep Tracker, Page Maker, VISIO and database entry.

Required

Knowledge of University policies and procedures.

Preferred

Knowledge of Conference and NCAA rules and regulations.

Required

SPECIAL REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

10%

Travel for position duties and tasks as needed. 

LOCATION AND PHYSICAL, ENVIRONMENTAL, MENTAL (PEM) REQUIREMENTS

Environment and Work Location Information

Environment Type:

Non-Clinical Setting

Location Setting:

Campus

Location:

Wasserman Football Center, Los Angeles, CA 90045

Standing/Walking

X

X

Sitting

X

X

Bending/Stooping

X

X

Squatting/Kneeling

X

X

Climbing

X

X

Lifting/Carrying/Push/Pull 0-25 lbs

X

X

Lifting/Carrying/Push/Pull 26-50 lbs

X

X

Lifting/Carrying/Push/Pull over 50 lbs

X

X

Physical requirements other

X

Chemicals, dust, gases, or fumes

X

Loud noise levels

X

X

Marked changes in humidity or temperature

X

X

Microwave/Radiation

X

Operating motor vehicles and/or equipment

X

Exposures other

X

Sustained attention and concentration

X

X

Complex problem solving/reasoning

X

X

Ability to organize & prioritize

X

X

Communication skills

X

X

Numerical skills

X

X

Mental demands other

X

X

Classification 3:  Position in which exposure to blood, body fluids or tissues is not part of the position description. The normal routine task involves no exposure to blood, body fluids or tissues and the employee can decline to perform tasks which involve a perceived risk without retribution.